How Austin-based
software development
company, Simform,
increased org-wide
productivity with
Zoho Projects
Case study
Popular
Clients
Problems
Simform solves
We help a wide range of
companies, from startups to
enterprises and Fortune 1000
companies. Some of our key
clients are Redbull, FIH,
FreeWire, Sony Music, Marriott,
Georgia-Pacific, etc.
We solve software technology
problems for our clients, be it building
a complete end-to-end solution or
helping them hire the right developers.
Most of these software development
projects range from six months to two
years. A few projects which extend
beyond this period requires our team
to continuously add features and
lookafter the maintenance.
Simform is a software
development company with a
mission to help companies extend
their tech capacity successfully.
Since 2010, our team of 400+
experts has helped businesses
elevate their value through our
development services.
About
Simform
Before Zoho, we tried so many
dierent tools! Prior to
implementing Zoho, we were
using a combination of tools to
manage the entire development
process. For example, JIRA to
track bugs, Microsoft Excel to
manage project allocation, an
in-house tool for time tracking
and invoicing, and more.
Tools used before
Zoho Projects
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Biggest challenges
At any given time, there are at least 50
projects going on in our organization.
So using a number of tools was
time-consuming for the project managers
and department leaders. This often meant
a lack of planning and subsequent loss in
productivity. The major challenge was that
these tools were pure managerial tools
which gave no insight about improving
overall team productivity, resource
allocation, and planning. As such, it was
diicult for the management to allocate
tasks and for the HR team to hire more
people in an optimal manner.
How Zoho Projects
helped
We use Zoho Projects to handle all our
software development projects. This means
we not only use Zoho for our client projects,
but also to manage our company operations.
We love that we can create separate tasks for
non-billable work such as interview sessions
for hiring and training sessions for our
interns. We use Zoho for a few tasks related
to company administration, finance, and
marketing too.
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Task Management
We use the ‘milestones’ feature to
divide a project into granular tasks
and assign them to appropriate
individuals and track their progress.
Better utilization of
developers' time
Our teams can manage dependency
and plan better for future projects
using the planned versus actual (time
taken) reports. We use this feature in
every development team to maximize
productivity and project resource
forecasting.
Transparent
communication
with our clients
The Gantt chart provides a familiar
user experience to our clients and
makes it easy to follow the project
progress. We recently completed
a project that involved multiple
developers and clients and the
Gantt charts proved invaluable.
Measuring
development
performance
By tracking the start and end
date of milestones, we're able
to gauge and optimize the
performance of our
development team.
Areas where a significant
change was experienced
after implementing
Zoho Projects
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The Benefits
With Zoho Projects we were able to
increase our overall team productivity
by nearly 30%, with the biggest
increase in productivity seen among
project managers. They now take less
time in task allocation and optimizing
team performance. For Simform as
a whole, accurate forecasting for new
projects and using the saved time
to learn new technologies are the
implicit benefits of using
Zoho Projects.
About the
Author
Hiren is VP of Technology at
SIMFORM with an extensive
experience in helping
enterprises and start-ups
streamline their business
performance through
data-driven innovation.
Hiren Dhaduk
VP of Technology
SIMFORM
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zohoprojects.com
