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Where to Find Medical Records for
Closed Hospitals in New York State
This document is a list of the last known contacts for storage of hospital medical records in New
York State. While every attempt is made to update this list, records may have been relocated,
discarded or destroyed in accordance with retention requirements. Note that if there is no
location information listed, the Department does not have any information available regarding
the location of the records for the facility. Updates to the information on this list may be
submitted by selecting “General Inquiries” from the Subject drop down box in the following
link: https://apps.health.ny.gov/surveyd8/email-hospdtc#no-back
- For information about locating records from psychiatric hospitals, please see the FAQs from
the NYS Office of Mental Health at the following link:
https://www.omh.ny.gov/omhweb/faq/
- For information on closed hospitals in New York City the following links may be helpful:
- https://en.wikipedia.org/wiki/List_of_hospitals_in_New_York_City
- http://newyork.resiliencesystem.org/sites/default/files/closed_hospitals.txt
Medical Records for Closed Private Practitioners
For information about locating medical records from closed private practitioners, you may
contact the Office of Professional Medical Conduct at the following link:
https://www.health.ny.gov/professionals/doctors/conduct/
https://www.health.ny.gov/professionals/doctors/conduct/contact.htm
New York State Education Law 6530.32, available at the link below, establishes the
requirements for retention of records:
https://www.health.ny.gov/professionals/office-based_surgery/law/6530.htm
Unless otherwise provided by law, all patient records must be retained for at least six years.
Obstetrical records and records of minor patients must be retained for at least six years, and
until one year after the minor patient reaches the age of nineteen, whichever is longer.