EXPECTATIONS AND POLICIES
20222023
The Handbook for Residential Living:
A Guide to Living &
Learning on Campus
ROOM #:
MY RA IS:
PHONE #: ROOM #:
EMAIL:
MY RD IS:
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EMAIL:
This Book Belongs to:
RES- 224267
To read Belmont’s statement of nondiscrimination, visit BELMONT.EDU/NONDISCRIMINATION.
Belmont University • 1900 Belmont Boulevard • Nashville, TN 37212 • belmont.edu
@belmontu
@belmontadmissions
@belmontuniv
/belmontu
/belmontuniversity
The Handbook for Residential Living | 3
Belmont Mission, Vision & Values ........................................................................................................................... 5
Residence Life Mission & Vision Statements
....................................................................................................... 6
Community Commitments
....................................................................................................................................... 8
Residence Life Sta
....................................................................................................................................................11
Residence Life Sta Contact Info
..........................................................................................................................13
Residence Hall Opening and Closing
.................................................................................................................15
Housing Occupancy Agreement
...........................................................................................................................16
Getting Settled
........................................................................................................................................................... 23
Front Desk Operations, RA on Duty, Room Condition Report, Floor Meetings, Community
Councils, Blue Cart Policy, Residence Life Employment Opportunities
Residential Key and Access Agreement ............................................................................................................. 26
Liability & Rental Insurance
...................................................................................................................................26
Checking Out
............................................................................................................................................................. 27
University Mail Procedures
.................................................................................................................................... 28
Living with a Roommate
........................................................................................................................................29
Roommate Bill of Rights and Responsibilities
.................................................................................................. 30
Emergency Procedures
...........................................................................................................................................31
Residence Life Policies A-Z
....................................................................................................................................34
Campus Security
.......................................................................................................................................................45
Intro to Campus Security, Safety & Security Measures, Parking Decal Assignments
Transportation ...........................................................................................................................................................50
Facilities Management Services
.......................................................................................................................... 52
Information Technology Services
........................................................................................................................53
Cable Channel Listing
.............................................................................................................................................54
Dining on Campus
...................................................................................................................................................55
Dining plan & Dining location info, Dining hours
Contents
4 | Belmont University
Health & Wellness .....................................................................................................................................................56
Fitness & Recreation, Timely Care Resources, Health Services & Pharmacy, Counseling
Additional Resources ................................................................................................................................................61
Career & Professional Development, Belmont Store, “Visit Music City”
Campus Map .............................................................................................................................................................63
The Handbook for Residential Living | 5
BELMONT UNIVERSITY MISSION
MISSION
We are a Christ-centered, student-focused community, developing diverse leaders of purpose, character,
wisdom and transformational mindset, eager and equipped to make the world a better place.
VISION
To be the leading Christ-centered university in the world, radically championing the pursuit of life
abundant for all people.
ASPIRATIONAL AIM FOR 2030
To be widely recognized as the leading Christ-centered university in the world, known for:
• Forming diverse leaders of character
• Equipping people to solve the world’s complex problems through teaching, research and service
• Being radical champions for helping people and communities flourish
FIVE STRATEGIC PATHWAYS TO ACHIEVE THE ASPIRATIONAL AIM
1. Be the model for whole person formation, to teach and develop people of character,
purpose, wisdom and transformational mindset.
2. Lead the way in data-informed social innovation to enable regions to thrive.
3. Champion an integrative approach to achieve better health and well-being for all.
4. Embrace hope and inclusive excellence to help reweave the social fabric.
5. Amplify storytelling to inspire the world with messages of truth, beauty and goodness.
6 | Belmont University
RESIDENCE LIFE MISSION
AND VISION STATEMENT
VISION
The Department of Residence Life at Belmont University is committed to fostering a Christian
community that encourages students and sta to focus on personal and spiritual growth, as well as
individual, communal and civil responsibility within an educational and purposeful living experience.
MISSION
Community Responsibility
• We promote respect for all people and property, as well as the rights and responsibilities
of all individuals within the community.
• We serve as resources, committed to honest and eective communication with students,
parents, alumni, colleagues and members of the greater community surrounding Belmont.
Challenge/Support
• We seek to provide a vibrant community rich with opportunities for both personal and
professional growth emphasizing compassion, accountability and the development of
the individual.
Commitment to Quality
• We value qualitative interactions, a timely response and a positive professional attitude in
both individual and collaborative work.
• We seek to advance our work as representatives of the values and mission of Belmont
University and the Student Aairs Division through authentic and consistent relationships.
Personal Development
• We seek to empower students to make successful personal and professional transitions.
• We foster a community that promotes an excitement for learning while encouraging respect
for oneself and others.
• We strive to create an environment that will culminate in self-discovery and a strong sense
of personal and community identity.
Service-Motivated
• We seek to serve students and our peers through respect, compassion and understanding
guided by Belmont University’s values, standards and expectations.
The Handbook for Residential Living | 7
Spiritual Education and Integration
• We are committed to the development of a vibrant and dynamic Christian community
upholding our dedication to the Christian values basic to personal growth and
spiritual fulfillment.
• We commit to foster an environment open to the free exchange of spiritual ideas in the
context of Christian education.
8 | Belmont University
BELMONT UNIVERSITY COMMUNITY COMMITMENTS
Belmont University’s success in achieving its mission and vision is highly dependent on the quality
of the community it creates among its participants. Its high aspirations for students’ experience
and development rest upon and are reflected by high aspirations for individual and community
interactions throughout University life. As part of the overall Code of Conduct, five commitments
undergird the institution’s policies and inform its expectations for members of the University
community; these five commitments are: Individual Worth, Personal Integrity, Critical Thinking, Self-
Control and Community Responsibility.
Students’ behavior is expected to model these commitments. Each student’s enrollment and
participation in University life is conditioned upon behavior that is consistent with these commitments.
Students who engage in behavior that betrays the University’s Community Commitments or fails to
conform to the policies based on them will be subject to disciplinary action. Refer to the jurisdiction
statement under the Adjudication Process section of The Bruin Guide for the full extent to which
student behavior may be addressed.
COMMUNITY COMMITMENTS
Individual Worth
The Belmont community is committed to the dignity and worth of every individual, recognizing that
each person is unique and possesses both rights and responsibilities. This commitment to individuals’
worth is expressed through respect for diering opinions, attitudes and cultures and fair and just
treatment for all. Further, civil communications, interactions and resolutions of disagreements are
essential to the recognition of another’s dignity and worth.
As members of the Belmont community, students can expect reasonable actions will be taken
to ensure that their experience is free from behaviors that compromise this commitment. Such
behaviors include, but are not limited to: physical abuse, threats, intimidation (verbal or otherwise),
harassment, hazing, coercion and/or other conduct that threatens or endangers the welfare,
dignity or worth of any person.
Personal Integrity
The Belmont community is committed to personal integrity as the foundation of University life and
the cornerstone of a premier educational experience. Mutual trust among its members is essential
to scholarship and prerequisite to eective interactions and operations throughout the University.
As members of the Belmont community, students can expect reasonable actions will be taken
to ensure that their experience is free from behaviors that compromise this commitment. Such
The Handbook for Residential Living | 9
behaviors include, but are not limited to: cheating; plagiarism; forgery; deliberate deception;
furnishing false information; alteration or misuse of any ocial document, record or instrument
of identification; abuse of computing resources and/or other conduct that betrays, impairs or
diminishes trust among members of the University community.
Critical Thinking
The Belmont community is committed to the pursuit of truth and the communication of knowledge.
It encourages individuals to develop the ongoing capacity for critical, independent thinking and
judgment, both inside and outside the classroom. It arms the individual’s right to teach and to
learn, and his/her responsibility to prepare adequately.
As members of the Belmont community, students can expect reasonable actions will be taken
to ensure that their experience is free from behaviors that compromise this commitment. Such
behaviors include, but are not limited to: disruption or obstruction of teaching, research, convocation,
campus life programs and events, residential education, administration, disciplinary proceedings
and/or other University activities including public-service functions or authorized non-University
activities occurring on University premises.
Self-Control
The Belmont community is committed to self-control and to individuals’ accountability for the eects
their behaviors have on themselves and others. This recognition of personal responsibility prepares
all individuals to develop intellectually, spiritually, socially, emotionally and physically.
As members of the Belmont community, students can expect reasonable actions will be taken
to ensure that their experience is free from behaviors that compromise this commitment. Such
behaviors include, but are not limited to: smoking, sexual conduct, failure to comply with University
ocials, infringing on others’ use or enjoyment of university property or activities, violations of
University policies regarding alcohol and drugs and/or acts that elevate individual desires or
impulses to the detriment of others.
Community Responsibility
The Belmont community is committed to its students successfully living and learning together and
to maintaining respectful interactions with individuals in the communities beyond our campus. For
this reason, students are called to respect the rights and properties of others. Students are also
expected to comply with the laws of society and the just administration of those laws. Finally, the
University encourages responsible citizenship, service and stewardship of its resources.
As members of the Belmont community, students can expect reasonable actions will be taken to
ensure that their experience will be free from behaviors that compromise this commitment. Such
10 | Belmont University
behaviors include, but are not limited to: gambling; attempted or actual theft; possession of stolen
items; damage to public, private or personal property; unauthorized possession, duplication or use
of keys to any University premises; unauthorized entry or use of University premises; disruptions
of the residential living; visitation violations; fire hazards; tampering with security equipment;
pets; encouraging prohibited behaviors or illegal actsand/or illegal or unauthorized possession
of firearms, explosives, knives of unlawful length or other weapons or dangerous chemicals on
University premises. In addition, students are expected to comply with all University policies, as well
as with federal, state and local laws.
COMMUNITY COMMITMENT PLEDGE
Upon matriculating to Belmont, students pledge the following:
“As a member of the Belmont University community, I commit myself to arm individual worth,
uphold personal integrity, apply critical thinking, practice self-control and accept community
responsibility. In committing myself to these principles, I agree to exemplify behavior which is
consistent with the University’s Code of Conduct.”
BELMONT UNIVERSITY CONDUCT POLICIES
Based on these Community Commitments, Belmont University has developed policies to assist its
members in understanding what is expected of them, and to assist the community at large in
operating more smoothly, eectively and safely. Knowledge of these policies and/or expectations
is the student’s responsibility and will enable her/him to navigate successfully within the University
community. For more information on these policies, please review the Bruin Guide. The Bruin Guide
is available online at belmont.edu/bruinguide.
The Handbook for Residential Living | 11
RESIDENCE LIFE STAFF
The Residence Life program is a vital component of student life. Residents are supported and
assisted by numerous professional and paraprofessional sta members, most of whom live on
campus. Following is a brief description of the roles and responsibilities of the Residence Life sta
members who are available to assist you.
ASSOCIATE DEAN OF STUDENTS FOR COMMUNITY LIVING & HOUSING:
The Associate Dean is a full-time professional sta member who oversees all of the functions of
residential life on campus. They supervise the Assistant Directors and deal with strategic planning
for the department.
ASSISTANT DIRECTORS OF RESIDENCE LIFE:
The Assistant Director is a full-time professional sta member who supervises the Residence
Directors assigned to each complex but are also available to assist students with concerns.
12 | Belmont University
RESIDENCE DIRECTORS (RDS): The Residence Director is a full-time professional sta
member responsible for the general supervision and management of their assigned residence
hall or apartment complex. Residence Directors live in their respective areas and are available to
assist students with various academic, personal and social concerns. The Residence Director also
supervises the Resident Assistants assigned to each complex.
RESIDENT ASSISTANTS (RAS): One of the first sta members you will meet is the
Resident Assistant. RAs are assigned to each residence hall floor/apartment area and live with
the students in the building/complex. The RAs are upperclass students who have been carefully
selected for their commitment to helping and advising their peers. Each RA is trained in assisting
and/or referring students with academic and personal concerns. The RA assumes many roles
such as resource, consultant, program/activity coordinator, residence educator and community
leader. The RA assists residents in planning, organizing and coordinating a variety of activities
and educational programs designed to provide a positive, fun and educational environment in
the residence halls and apartment complexes. The role of the RA is not to police the residence
halls/apartment complexes but rather to respond to incidents and issues that create problems
and challenges for the community. RAs ensure that University policies, regulations and community
standards are upheld within the communities and assist residents in responding to conflicts,
personal issues and disagreements that might arise. The RA works to build a cohesive community
where individual residents will feel comfortable, valued and respected. Most importantly, the RA
will strive to build a community everyone is proud to call home.
RESIDENCE LIFE STAFF: Residence Life (located on the ground floor of Wright Hall) is
staffed by the Associate Dean of Students for Community Living and Housing, three Assistant
Directors, an Office Manager, a Billing and Assignments Assistant and several student support
staff members. These people are available to assist students and parents with concerns,
issues or questions.
The Handbook for Residential Living | 13
RESIDENCE LIFE STAFF DIRECTORY
R ESIDENCE LIFE
1900 Belmont Boulevard, Nashville, Tennessee 37212-3757
615.460.5802 • Hours: 8 a.m.–4:30 p.m. (Monday–Friday)
Associate Dean of Students for Comminity Living & Housing
................................ Dr. Anthony Donovan
Oce Manager
....................................................................................................................................Hannah Liles
Billing & Assignments Assistant
........................................................................................ Kandra Merriweather
Assistant Director of Residence Life
................................................................................................... Shelby Trice
Assistant Director of Residence Life
.......................................................................................................Cady Tice
Assistant Director of Residence Life
................................................................................................Danny Roselli
Residence Director (central oce)
................................................................................................. Lauren Smith
FRESHMAN RESIDENCE HALLS | 20222023 RESIDENCE DIRECTORS
Hail Hall • 615.460.2296
................................................................................................................... Katie Masters
Heron Hall • 615.460.2295
................................................................................................................... Avery Smith
Kennedy Hall • 615.460.8817
.......................................................................................................Hannah Hanson
Maddox Hall • 615.460.2002
...................................................................................................... Mattison Chase
Potter Hall • 615.460.8601
......................................................................................................................Chad Clark
Patton/Bear House • 615.460.8604
............................................................................................. Shelby DeLay
Pembroke Hall • 615.460.2301
.......................................................................................................Grin Gardner
Wright Hall • 615.460.2198
............................................................................................................... Olivia Certain
UPPERCLASSMAN COMPLEXES | 20222023 RESIDENCE DIRECTORS
Belmont Commons • 615.460.2587
.....................................................................................................Brent Liles
Horrell Hall • 615.460.8721
...................................................................................................... Katherine McCann
Dickens Hall • 615.460.8701
..............................................................................................................Zachary Short
Lower Hillside (Bldg.1, 2 & 5) • 615.460.5302
...........................................................................Avery Goodwin
Upper Hillside (Bldg. 6–9) • 615.460.5303
........................................................................................Cody Cline
Thrailkill Hall • 615.460.2903
..................................................................................................... Jordan Anderson
Russell Hall • 615.460.8745
....................................................................................................... Elisabeth Bordulis
Tall Hall • 615.460.2503
.................................................................................................................. Jessup Peterson
Caldwell Hall • 615.460.2522
.........................................................................................................Jordan Cooper
14 | Belmont University
RESIDENTIAL COMPLEX FRONT DESKS
Belmont Commons • 615.460.2586
Dickens Hall • 615.460.8700
Hail Hall • 615.460.5999
Heron Hall • 615.460.2200
Horrell Hall • 615.460.8720
Kennedy Hall • 615.460.8800
Patton/Bear House • 615.460.8605
Caldwell Hall • 615.460.2520
Pembroke Hall • 615.460.2319
Potter Hall • 615.460.8600
The Hillside • 615.460.5961
Thrailkill Hall • 615.460.2885
Tall Hall • 615.460.2500
Russell Hall • 615.460.8740
Wright/Maddox Hall • 615.460.2000
The Handbook for Residential Living | 15
SELECT ACADEMIC CALENDAR DATES
FALL SEMESTER 2022
August 18-22
.................................................................................................................................Move-in days
August 24
.............................................................................................................................. First day of classes
September 5
.................................................................................................................Labor Day (no classes)
October 17-18
................................................................................................................Fall Break (no classes)
November 23-25
......................................................................................Thanksgiving Break (no classes)
December 7-8
......................................................................................................Academic Peparation Days
December 9-15
................................................................................................................................Final Exams*
December 17
.....................................................................Residence halls close for Winter Break at 3pm
SPRING SEMESTER 2023
January 9
......................................................................................................Residence halls re-open at 9am
January 11
.............................................................................................................................. First day of classes
January 16
....................................................................................... Martin Luther King, Jr. Day (no classes)
March 6-10
................................................................................................................Spring Break (no classes)
April 6-10
........................................................Easter Break (no classes; break ends at 4pm on April 10)
April 26-27
............................................................................................................Academic Peparation Days
April 28-May 4
................................................................................................................................Final Exams*
May 6
.....................................................................................................................Residence halls close at 6pm
*In anticipation of hall closing, residents should plan to be out of their residential assignment
within 24 hours of their last final exam unless participating in commencement activities. Only
specific complexes may be granted permission to reside on campus during winter break.
Residents do not have to remove their belongings for Winter break, but they will have to fully
move out and check out at the end of the spring semester. Campus housing is open for Fall and
Spring break.
For the full academic calendar, visit belmont.edu/acalendar.
16 | Belmont University
HOUSING OCCUPANCY AGREEMENT 2022-2023
This is an Occupancy Agreement made by and between the student whose name appears on
the statement of confirmation of this agreement (“Student”) and Belmont University (“Belmont”). It
grants to the Student permission to occupy a residence hall or apartment space on campus for a
specific period of time. This agreement is not a lease. The Student is not a tenant. Living in campus
housing is a privilege that is part of the overall educational experience provided by the university.
Students who live on campus are expected to make a commitment to contribute positively to the
campus community by abiding by the responsibilities outlined in this Agreement and all associated
guidelines and policies. Signing this Agreement is a prerequisite to living on campus.
All full-time, undergraduate, degree-seeking, unmarried students (without children residing with
them) are eligible to live in campus housing. Belmont University requires all full-time, undergraduate
students and incoming full-time, undergraduate transfer students with fewer than 60 credit hours
by the start of the fall semester to live in campus housing unless Student is: 1) 21 years of age or
over by August 24, 2022; 2) married and/or has custodial children residing with him/her; or 3) lives
with parents, legal guardians, grandparents, or siblings over the age of 25 while attending Belmont.
THIS AGREEMENT IS LEGALLY BINDING. It incorporates and supports policies stated in The Bruin
Guide, Belmont University’s student handbook, as well as the contents of The Handbook for
Residential Living booklet. If Student is under age 18, a parent or legal guardian must sign the
Agreement confirmation, along with Student. Student will be held accountable for the information
in this Agreement. Please read carefully before signing this Agreement.
AGREEMENT
1. License Granted. Belmont University grants to Student a nonexclusive and nontransferable
license to occupy the assigned campus housing space.
2. Term of License. The term of this Agreement shall be August 19, 2022, at 8:00 A.M. or upon
authorized check-in through 6:00 P.M., Saturday, May 6, 2023, or upon authorized check-out.
If this Agreement is for occupancy of a space in a residence hall, this license will be temporarily
suspended while residence halls close during Christmas Break (December 17, 2022, 12:00 pm
through January 9, 2023, 10:00 a.m.). Belmont reserves the right to, in its sole discretion, suspend
this Agreement if necessary to protect the health and safety of its students, sta, or faculty. In
addition, Belmont may cancel this Agreement at any time if Student violates Belmont policy
and rules as set forth in the Statement of Values or rules concerning occupancy of on-campus
housing found in this Agreement, the Handbook for Residential Living, University Catalogue and
The Handbook for Residential Living | 17
The Bruin Guide. These rules and policies are incorporated into this Agreement by reference. A
grant of a license under the terms of this Agreement does not imply that Student has the right
to occupy campus housing in the future.
3. Housing Fee. Student agrees to pay housing fees each semester according to the payment
policy in the Undergraduate Bulletin. Housing fees due for the Fall and Spring semesters are
placed on Student’s account upon registration for classes for that semester. The University
reserves the right to remove Student from university housing for non-payment of Student’s
account of charges (including but not limited to: tuition, bookstore charges, parking fines and
meal plan fees).
4. Housing Application Fee (New Student). An enrollment deposit of $250 is paid to
Belmont upon confirmation of enrollment to the university. Of this enrollment deposit, $100
represents Student’s housing application fee. This is a one-time fee that remains on Student’s
account and is nonrefundable.
5. Enrollment. As a condition of occupancy, Student agrees to register for and remain eligible
to complete a minimum of 12 credit hours each semester during the term of this Agreement.
Students drop below 12 credit hours of active study must appeal to the Associate Dean of
Students, Director of Residence Life to remain in campus housing.
6. Cancellation Policy for New Students. For purposes of this Agreement, New Student
is defined as such until the last day of registration in his/her first semester at Belmont. If New
Student meets housing exemption requirements outlined in the Introduction and wishes to
cancel this Agreement, he/she may only cancel according to the following criteria:
A. Cancellation for Fall or Spring.
If written notice of cancellation for Fall or Spring semesters is received by Residence Life
on or before August 1, 2022 for Fall and December 18, 2022 for Spring, this Agreement
is canceled with full refund of housing charges. Any cancellation after the above
mentioned dates will result in a cancellation fee of 25% of their room rate and after
August 30, 2022 for Fall and January 18, 2023 for Spring the student is subject to the
proration table below after the first day of classes. The university enrollment deposit
of $250.00 is nonrefundable regardless of the date of cancellation. Any cancellation
after the last day for registration will be subject to the terms of the cancellation policy
for current students.
18 | Belmont University
7. Cancellation Policy for Current Students. For purposes of this Agreement, Current
Student is defined as any student not fitting the definition of New Student (see section 6).
A. Cancellation for Current Students for Fall.
If Current Student, who meets housing exemption requirements outlined in Introduction,
wishes to cancel this Agreement but intends to remain enrolled at Belmont or if
cancellation is necessitated by one or more of the following events: graduation,
withdrawal (not including involuntary withdrawal), or academic ineligibility, he/she
may cancel agreement provided that written notification is received by the Oce
of Residence Life. After August 25, 2022, Current Student may only cancel for Fall by
withdrawal. The table below outlines Current Student’s responsibilities based on the
date written notification is received in the Oce of Residence Life.
Date Fall Cancellation Policy
4/3/22–5/31/22 $800 cancellation fee and full refund of meal plan cost
6/1/22–8/30/22 Cancellation fee is 25% of your semester housing rate
and full refund of meal plan cost
8/31/22–9/4/22 60% refund of housing and meal plan cost
9/5/22–9/11/22 40% refund of housing and meal plan cost
9/12/22–9/18/22 20% refund of housing and meal plan cost
9/19/22– No refund
* Please note: This table is independent of the University’s refund table for tuition and other fees.
Any student removed from Belmont housing for disciplinary reasons will be responsible
for all housing charges assessed for the semester he/she is removed. The $100 Housing
Application fee is nonrefundable.
If Current Student does not meet housing exemption requirements and intends to continue
enrollment and chooses to vacate from his/her space, he/she will be responsible for all terms
of this Agreement, including housing charges for the academic year.
B. Cancellation for Spring.
The term of this agreement includes the Spring semester. Belmont expects Student
to complete the term of the agreement. However, Belmont may make the following
provisions for cancellation of the agreement.
• If a Current Student wishes to cancel this Agreement for Spring semester without
penalty, he/she may do so only if cancellation is necessitated by one or more of
The Handbook for Residential Living | 19
the following events: graduation, voluntary withdrawal, participation in a Belmont
program that requires Student to live away from the main campus for Spring
semester, or academic ineligibility. Written notice of cancellation must be submitted
by Student to Residence Life by December 17, 2022 and Student must be checked
out of his/her space no later than December 17, 2022. Refer to v. of this same section
for cancellations after December 17, 2022.
• No exemptions will be granted for the Spring semester to Students seeking an
exemption based on age (21 years of age or over by August 24, 2022) or by
earning 60 credit hours before the start of the Fall semester. Other exemptions
may be granted by submitting a written request online through the MyBelmont
Housing page by December 17, 2022. If approved, student must be checked out of
his/her space no later than December 17, 2022.
• Student removed from Belmont housing for disciplinary reasons will be
responsible for all housing charges assessed for the semester he/she is removed.
• If Student initiates a cancellation, or is subject to an involuntary withdrawal
after December 17, 2022 Student is subject to a cancellation fee of $400.
• Any cancellation not outlined in i. and/or after December 17, 2022 cancellation
deadline will be subject to the proration table below. All cancellation requests
must be submitted in writing to the Oce of Residence Life. The table below
outlines Current Student’s responsibilities based on the date written notification is
received in the Oce of Residence Life.
DATE SPRING CANCELLATION POLICY
12/17/2022–1/8/2023 $400 cancellation fee and full refund of meal plan cost
1/9/23–1/17/23 Cancellation fee is 25% of your semester housing rate and full
refund of meal plan cost
1/18/23–1/22/23 60% refund of housing and meal plan cost
1/23/23–1/29/23 40% refund of housing and meal plan cost
1/30/23–2/5/23 20% refund of housing and meal plan cost
2/6/22– No refund
* Please note: This table is independent of the University’s refund table for tuition and other fees.
• If Current Student does not meet housing exemption requirements and intends
to continue enrollment and chooses to vacate his/her space, he/she will be
responsible for all terms of this Agreement, including housing charges for the term
of the Agreement.
20 | Belmont University
8. Assignment of Campus Housing Spaces and Roommates. Unless prior arrangements
for late occupancy have been made with the Oce of Residence Life, failure of Student to
occupy his/her assigned campus housing space by the first day of classes (August 24, 2022
for Fall or January 11, 2023 for Spring) may result in loss of the assigned space.
Belmont reserves the right to make housing and roommate assignments and to require
Student to relocate within campus housing when assignments or relocations are necessary to
carry out Belmont’s educational and/or administrative purposes. This right to make alternate
assignments and require relocations includes the authority to take such action as part of
disciplinary sanctions. Nothing in this Agreement shall be interpreted to guarantee Student
the right to live with a specific individual or to occupy a specific residential space. Occupancy
of spaces by fewer or greater Students than the intended number requires the approval of
Residence Life. Student is expected to only occupy assigned space. Any attempt to move a
space other than Student’s assignment will result in referral to the University judicial system. If
one Student moves from his or her assigned space, the remaining Student(s) will maintain the
space in a manner that would permit another Student to be assigned immediately. Belmont
also reserves the right to assign Students to temporary accommodations in the event that
occupancy is exceeded.
9. Meal Plan Requirement. All students living on campus are required to have a meal plan.
All freshmen living in residence halls are required to purchase a minimum meal plan 14 meals
a week. Upperclassmen students are required to purchase a minimum meal plan of 7 meals
per week. Meal plans can be altered within the requirements until the last day to drop/add
in the fall semester and after drop/add are unalterable for the rest of the academic year.
Please choose carefully as Student will have to keep the same plan for the entire year; however,
Student will be able to add additional Bruin Bucks at any point in the semester.
10. Inventory and Inspection. Belmont completes a “Room Condition Report” (RCR) prior to
Student occupying an assigned residence hall or apartment space. The RCR notes the presence
and condition of furnishings, fixtures, and equipment. In addition, any unusual damage or
excessive wear to the space is noted. When Student moves out, Belmont completes a RCR
that notes any damage or unusual wear to the furnishings, fixtures, equipment and premises.
Cleaning charges are assessed if Student does not leave residence hall or apartment space in
a condition allowing immediate occupancy.
The Handbook for Residential Living | 21
11. Checkout. Student agrees to follow posted checkout procedures specific to his/her residential
facility. Belmont reserves the right to require students to move from their residence within 24
hours of Student’s last final exam at the end of each semester, or 6:00 pm May 6, 2023, whichever
occurs first.
If Student withdraws from Belmont prior to the expiration of the term of the agreement, Student
agrees to notify Residence Life in writing of withdrawal and complete proper checkout procedures
with the Residence Director of Student’s facility within 48 hours of withdrawal from Belmont.
Failure to check out within 48 hours of withdrawal or expiration of the license term will result in a
$100 per day late charge for each day. Any belongings left after this time period will be packed
up and shipped to the student address on file with the University. Student will be responsible for
all costs associated with the removal of personal belongings remaining in the space.
Students removed from Belmont Housing for disciplinary reasons will be required to complete
proper checkout procedures within 48 hours following termination of this agreement. Failure to
checkout by Student will result in a charge to change the lock on Student’s former residential space
based on current lock change rates. Any belongings left after this time period will be packed up
and shipped to the student address on file with the University. Student will be responsible for all
costs associated with the removal of personal belongings remaining in the space.
In the event of a university mandated removal from housing (excluding disciplinary reasons),
with the approval from Residence Life, the student may request additional up to 2 weeks from
the date of the notice to remove their belongings from their residential space. This only applies
to their belongings; the student will not be able to live in the hall during this time. Any belongings
left after this time period will be packed up and shipped to the student address on file with
the university. Student will be responsible for all costs associated with the removal of personal
belongings remaining in the space.
12. Furnishings, Additions and Alterations. Student agrees not to alter, remove, trade,
or exchange any furnishings, fixtures, or equipment owned by Belmont located in Student’s
residence hall or apartment space or complex. Student shall make no alterations or additions
to residential space(s).
13. Entry and Inspection. Belmont reserves the right to enter and inspect Student’s campus
housing space for reasons including, but not limited to: 1) investigating suspected illegal activity
or violations of Belmont policy or regulations, 2) assessing conditions that pose potential
threat to the health or safety of campus housing residents, 3) performing maintenance/facility
management duties.
22 | Belmont University
14. Personal Property. Belmont assumes no responsibility for, and does not insure against the
loss, theft, damage or destruction of, any of Student’s personal property. Student is encouraged
to carry personal property or renter’s insurance. In addition, Belmont assumes no responsibility
for any personal property (i.e. clothes, furniture, audio/video equipment, etc.) remaining in
the housing space after the termination of this Agreement by Student or Belmont. Abandoned
personal property will be disposed of at the sole discretion of Belmont, at Student’s expense.
15. Guests. Student is responsible for the actions of his/her guests while on Belmont’s premises,
including adherence to Belmont policies. Student is prohibited from accepting payment of any
kind in exchange for use of Belmont premises by a guest, either directly or through an online
platform such as Airbnb or Couchsurfing.
16. Expenses of Enforcement. Student agrees that if it becomes necessary for Belmont to take
action to enforce the terms and conditions of this Agreement, Student will pay all costs and
expenses (including attorneys’ fees) and any fines associated with its enforcement.
17. Nondiscrimination. Belmont University is a Christian community. The University faculty,
administration, and sta uphold Jesus as the Christ and as the measure for all things. As a
community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont
University holds high expectations of each person who chooses to join the community. In
compliance with federal law, including provisions of Title IX of the Education Amendments
of 1972, Title VII of the Civil Rights Act of 1964, Sections 504 of the Rehabilitation Act of 1973,
Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin,
age, disability, military service or sexual orientation in its administration of education policies
programs or activities; its admissions policies; or employment. Consistent with applicable civil
rights law, the University seeks employees of Christian faith who are committed to the mission
of the University. The University has appointed the director of the Oce of Human Resources
to serve as coordinator of compliance with Title VII and IX issues and questions for sta and
faculty. The Director of Title IX Compliance and Prevention Programs serves as coordinator of
compliance for Title IX issues and questions for students.
18. Assignment. Student may not transfer or assign the rights and interest granted by this
Agreement to any other person.
The Handbook for Residential Living | 23
GETTING SETTLED
FRONT DESK OPERATIONS
Each residential community’s lobby or clubhouse has a front desk staed by a Resident Assistant or
Desk Assistant. This desk worker is responsible for monitoring visitation, answering questions and
providing other support to visitors, students and residents. The front desk hours of operations are
as follows:*
Upperclassman Complexes
10 a.m.–11 p.m. • Sun–Th
10 a.m.–1 a.m. • Fri & Sat
Freshman Residence Halls
Noon–11 p.m. • Sun–Th
Noon–1 a.m. • Fri & Sat
*May close early for special occasions, and/or during breaks
RA ON DUTY
Throughout the academic year there are Resident Assistants (RAs) on-call to provide assistance
or support to residents. The RA on Duty is required to stay on campus and is on call from 6 p.m.–
6 a.m. each night. The RA on Duty conducts rounds in their specific residential community and
enforce policies in their residential communities to maintain the general welfare. If a resident
cannot contact the RA on his or her floor or complex, the RA on Duty is available to help support the
resident. Contact information for the RA on Duty will be posted each night at the front desk of each
residential community’s lobby or clubhouse. There is generally one RA on Duty in each complex.
There is one RA on Duty in the North Lawn (Hail, Heron and Pembroke) and in Wright and Maddox.
ROOM CONDITION REPORT (RCR)
When you move into your residence hall room or apartment, a statement of the “condition at
occupancy” is provided to you electronically. At that time, you are asked to note any discrepancies
between the conditions noted on the Room Condition Report and those you actually find in your
living space. You should be sure to note any discrepancies that you may find on your Room
Condition Report in your Housing Portal through MyBelmont.
When you move out, the condition of your room will be compared with the information noted on
your Room Condition Report. You are expected to return your room to its original, opening condition
or to pay for damages which are present (beyond normal wear and tear) at checkout. Further,
students are not allowed to repair significant damages to the room or make improvements. These
should be left for Facilities to repair.
Since you are responsible for the condition of your living space, as well as its furnishings, it is most
important that you tell appropriate sta (Resident Assistants or Residence Director) about damages
at the time of their occurrence. This practice will be particularly important when you feel that the
damage was not your responsibility.
24 | Belmont University
FLOOR MEETINGS
For all students living on-campus, there will be mandatory floor meetings to attend each semester.
The Resident Assistant of the hall or complex will notify all residents of a meeting a week or two in
advance of the meeting time. Residents are expected to be in attendance at all meetings.
RAs conduct these meetings and provide residents with up-to-date information about living policies,
contracts, housing draw and housing selection, Winter break closing, end of the year closing and other
important information. Please plan on attending your hall’s opening floor meeting which will take place
prior to the first day of class (as listed on your Welcome Week schedule).
COMMUNITY COUNCILS
Community Council is a Residential Life governing body that allows students to improve the social,
cultural, recreational and intellectual experience as it exists within their hall or apartment complex.
Community Council seeks to support programs and activities that amplify residential living and
provide recommendations to the Residence Director regarding policies related to residential
matters. Members of the Community Council hold meetings regularly to organize opportunities
that build community, to provide a forum for recommending improvements for their hall and to
help communicate residence hall initiatives among the residents. Contact your RA for information
about getting involved.
BLUE MOVING CART POLICY
Residence Life has a number of blue moving carts that are available for student use during
designated move-in and move-out times. The use of these carts are restricted to students moving
into, out of or among residence halls. Carts are not available throughout the year for other purposes.
To use these carts, you must check them out at the front desk. If your move is happening in the
middle of the semester, please contact your Residence Director to make arrangements to use a cart.
The Handbook for Residential Living | 25
RESIDENCE LIFE EMPLOYMENT OPPORTUNITIES
As the largest student employer on campus, Residence Life oers several opportunities for you to
earn money, all while developing work and leadership skills and enhancing your resume. There are
three dierent positions available for students in Residence Life: Oce Assistant, Desk Assistant and
Resident Assistant. Visit jobs.belmont.edu for more information.
Office Assistant: Oce Assistants are hired to work in Residence Life oce on the ground
floor of Wright Hall. Supervised by the Oce Manager, Oce Assistants help manage daily
operations in the Oce of Residence Life by answering phones, filing, preparing mail-outs and
other administrative functions. Any student interested in working as an Oce Assistant may contact
the Oce Manager at 615.460.5802.
Desk Assistant: Desk Assistants are hired to work at each residential complex’s front desk. Desk
Assistants learn customer service and organizational skills while assisting residents with various
questions, monitoring visitation, and performing other administrative tasks. Any student interested in
working as a Desk Assistant in a residential area should contact the Residence Director of that complex.
Resident Assistant: The Resident Assistant position is one of the most unique student leadership
opportunities on campus. The Resident Assistant lives on the floor or complex with residents and
is hired to be a resource for the residents, do programming and community building and enforce
University policies. Students who are interested in becoming a Resident Assistant are advised to
begin talking with their RAs and RD in the fall to find out more about the position.
26 | Belmont University
RESIDENTIAL KEY AND ACCESS AGREEMENT
Upon receipt of the key to my residential facility, I acknowledge my personal responsibility and
compliance with the following safety policies. As a member of the Belmont University residential
community, I understand that I am responsible for my own health and safety. Belmont has
committed significant resources to establish a safe and secure campus environment. Card access
permits a student to gain access only to his/her designated residential complex.
It is important for students to support the eorts for campus safety. In order to make Belmont
residential communities as safe as possible, Residence Life has set the following expectations for
campus residents. Violations of these may be processed through the University judicial system.
1. I agree to lock my residence hall/apartment door when I am not present.
2. I agree to immediately report the loss of my key(s) to Residence Life sta.
3. I agree not to loan or give my key(s) or Belmont University ID card to anyone, for any reason.
4. I agree to pay the cost of replacement for keys and locks should I lose my keys.
5. I agree not to prop open any outside entrance, lobby, stairwell or laundry room doors.
6. I agree to keep windows locked when my room/apartment is not occupied. I agree not to
use windows as exits or entrances to any room.
7. I agree to report any suspicious person(s)/activities to the Oce of Campus Security or a
Residence Life sta member.
8. I agree not to activate a fire alarm or emergency alarm unless warranted by an emergency.
I understand that this action is a prosecutable oense and will be addressed aggressively.
9. I agree not to leave guests unattended in my room/apartment.
10. I agree to abide by all Belmont University Residence Life policies and procedures that are
found in the Housing Occupancy Agreement, The Bruin Guide (the student handbook) and
The Handbook for Residential Living.
LIABILITY & RENTAL INSURANCE
The University is not responsible for personal property and is not liable for damages to students’
property caused by vandalism, mischief or other students’ negligence. The University is not liable
for damages caused by electrical or mechanical failures or diculties, or broken water pipes or
flooding. Additionally, the University is not responsible for abandoned items and personal items left
in common areas. Students are strongly encouraged to obtain insurance through their parent’s or
guardian’s insurance company or purchase individual renter’s insurance to cover possible losses.
Coverage should include both losses of University property and losses of property owned by others,
which a student may cause.
The Handbook for Residential Living | 27
CHECKING OUT
MID-SEMESTER
If you are moving out of your residential room before the end of the semester, you must contact your
Residence Director to arrange an ocial checkout time and room inspection. Please return your
keys and remove all personal belongings from the room prior to checkout. Generally, room cost
refunds are not available unless the Housing Occupancy Agreement covers an exemption.
MID-YEAR
Please note that the Housing and Meal Plan agreements you signed are for the entire academic
year. Housing exemptions may not be requested mid-year, and meal plans may not be changed.
Near the end of the Fall semester, students may have the opportunity to request a mid-semester
assignment change based on available space. Watch your Belmont email for more information
about this process.
Students who know they will not be returning to school for the Spring semester will need to arrange
an ocial checkout time and room inspection with the Residence Director or Resident Assistant.
They will provide you with the necessary paperwork and information to check out of your space
eciently. Students should not leave without filling out a University withdrawal form and completing
a full checkout.
END OF YEAR
You should expect to check out 24 hours after your last final exam. You will receive written materials
concerning checkout procedures closer to the end of the academic year. Any questions that are not
clarified by the written materials should be directed to your Residence Director.
28 | Belmont University
UNIVERSITY MAIL PROCEDURES
Students will no longer receive mail in their residence halls, and mailboxes located in residence hall
lobbies will no longer be utilized. All mail and packages will be delivered to the on-campus Mail
Center (the UPS Store located on the corner of 12th Ave S and Acklen Ave). The Mail Center is pleased
to announce improvements in the student mail system eective Fall 2022. Belmont has installed a
state-of-the-art mail locker system and acquired new mail/package tracking software. Each student
will be assigned a unique “Bruin Mail Code” number that will remain for their entire residency.
Students must address all mail/packages with their unique mail ID# using the following format:
Student Name/Bruin Mail Code
Belmont University
1900 Belmont Blvd
Nashville, TN 37212
Most student mail/packages will be sorted into lockers upon campus arrival and you will be notified
via your Belmont email. The locker area in the mail center is accessible 24/7. (Not all packages/
mail will be immediately available through the locker system.) Oversize packages will need to
be picked up at the service window during normal UPS Store business hours once you receive
that notification. Packages/mail will be held in the lockers for 48 hours after the student receives
notification and after that will be available at the pickup window. Unclaimed mail/packages after
14 days will be returned to sender.
If you need summer storage, please visit www.premiercollegestorage.com for more information. If
you have any questions about campus mail, please contact the Belmont UPS Store at 615.460.6638
The Handbook for Residential Living | 29
LIVING WITH A ROOMMATE
One of the most rewarding aspects of living on-campus is the opportunity to establish close
friendships with people from a variety of backgrounds. Whether your roommate is a close
friend from home or someone you are meeting for the first time, your roommate relationship
can work and even be fun. For many, sharing a room is a new experience that may take some
adjustment and compromise. To assist with this process, we require all freshmen to complete
roommate agreements during the first couple weeks of classes using our online housing software
called Roompact. By discussing the issues in the Roommate Agreement and completing it online,
roommates will begin to develop the kind of relationship that is conducive to positive academic,
community and personal growth. This process will also reduce or eliminate the possibility of conflict
and increase communication between roommates. A step-by-step guide is included below.
• In your browser, type in www.roompact.com
• You will be prompted to type in your Belmont student email. After entering your email, enter
your MyBelmont credentials when prompted in order to continue.
• When logging in to Roompact for the first time, you will be prompted to complete the
Agreement Helper, which will ask you a series of questions. It is advised that you and your
roommate fill out the agreement together, using one computer. Discussing and completing
the Roommate Agreement in person is an important part of the process.
• After completing each question, you can review and modify your Agreement by clicking on
the pencil icon on the right side of the term box.
• You can add additional custom terms that are specific to you and/or your roommate by
typing in the text box at the top of the Agreement and clicking the green plus-sign button.
• After reviewing each term, you will sign and save your Agreement.
• At the bottom of the Agreement, a dialogue box will indicate that your roommate(s) have not
signed yet. Click on the green button that says, “Yes, let my roommate sign, too!”
• Type in your roommates’ Belmont email address and they will receive an email requesting
them to sign the Roommate Agreement.
• At any point in the semester, you and your roommate(s) can review and revise your
Roommate Agreement by clicking on Roommate Agreement on the left side of the
Roompact home screen.
30 | Belmont University
ROOMMATE BILL OF RIGHTS AND
RESPONSIBILITIES
As a Belmont University residence hall community member, the following are the rights you can
expect and have a responsibility to maintain:
• The right to read and study free from undue interference in one’s room (unreasonable noise
and other distractions inhibit the exercise of this right).
• The right to sleep without undue disturbance from noise, guests of a roommate, etc.
• The right to expect that a roommate will respect one’s personal belongings.
• The right to a clean environment in which to live.
• The right to free access to one’s rooms and facilities without pressure from a roommate.
• The right to personal privacy.
• The right to host guests with the exception that guests are to respect the rights of the host’s
roommate(s), other complex residents and the visitation policy.
• The right to address grievances. Residence Life sta members are available for assistance in
settling conflicts.
• The right to be free from fear of intimidation, physical and/or emotional harm and racial,
sexual or other prejudicial harassment.
If you believe that your roommate has infringed upon your right, express your concern to him/her.
By working together, you can eliminate the concern. If you need assistance in resolving the matter,
please utilize the Roommate Agreement Form, or contact your Resident Assistant (RA).
In the end, sometimes no matter how hard you try, it just does not seem to be working out with
you and your roommate. It is possible to change rooms if space is available on campus. In order
to initiate a change, you and your roommate should contact your Resident Assistant (RA) and
Residence Director (RD) to determine where vacancies exist.
The Handbook for Residential Living | 31
EMERGENCY PROCEDURES
Belmont University is committed to equipping you with tools to aid in your safety in the event
of an on-campus emergency. Below is a list of common emergency procedures; however, a
detailed list of emergencies and procedures is available on My Belmont.
Earthquake: Should an earthquake occur, you should get under a piece of sturdy furniture or
in a doorway. Stay away from windows and glass. Remain in building, if building is stable, unless
notified by University ocial to vacate building to the designated area. Persons outside when an
earthquake occurs should move to an open area away from electrical wires, tall structures, etc.
Fire Evacuation: Every time a fire alarm is activated, all residents must exit the building unless
they have been notified prior to the event that it is not necessary to evacuate (as in testing of the
alarms, etc.)
IF THERE IS A FIRE OR ACTIVATED ALARM IN THE BUILDING:
1. Evacuate the building using the stairs (NEVER use the elevator)
— If the smoke is thick, crawl close to the floor to avoid smoke inhalation.
2. Make your way to the designated exterior gathering area and then alert emergency
response personnel (if alarm has not been activated) by calling 615.460.6911.
3. If reporting the emergency, state your name, building, location of fire (wing, floor, room,
etc.) and nature of the fire (laundry, equipment, mattress, etc) if possible. Stay on the
line for questions, if it is safe to do so. The Oce of Campus Security will contact the
Nashville Fire Department.
DESIGNATED EXTERIOR GATHERING AREA DURING A FIRE:
Belmont Commons: Parking lot of FMS Building or South Garage
Caldwell: Parking lot of building at the corner of 12th and Caldwell Ave
Dickens: The lawn near Bruin Creek beside 15th Ave.
Hail: Inner circle of campus/Quad
Heron: Inner circle of campus/Quad
Hillside: Buildings 1–5: 12th Ave. parking lot,
Buildings 7-9: parking lot between Lower and Upper Hillside
Horrell: The lawn near Bruin Creek
Kennedy: The lawn across from McWhorter
Potter & Patton/Bear House: The lawn across from McWhorter
Pembroke: Inner circle of campus/Quad
32 | Belmont University
Russell: The lawn near Bruin Creek beside 15th Ave.
Tall Hall: The lawn near Bruin Creek beside 15th Ave.
Thrailkill: The lawn near Bruin Creek beside 15th Ave.
Wright/Maddox: The lawn across from McWhorter
IF YOU ARE TRAPPED IN A BUILDING DURING A FIRE
1. If you cannot get out of the building, go to the refuge area in the stairwell.
2. If there is a fire in the hallway, stay in your room, close the doors, dial 615.460.6911 and
stand close to the window to signal for help.
3. Put something in the window to alert emergency responders to your location.
4. If smoke is entering the room through the cracks in the door, stu wet clothes in the cracks.
5. Stay close to the floor to avoid smoke inhalation but continue to shout and peek out through
the window to alert emergency responders.
Medical Emergency Information: In the event of a medical emergency, you should contact
the Oce of Campus Security at 615.460.6911. Also, you should alert your Resident Assistant and/
or your Residence Director.
Lockdown Procedures: A lockdown occurs when the safety of campus has been compromised
due to dangerous activity near or on campus. A lockdown is initiated by the campus administration in
an attempt to minimize residents’ exposure to danger. After emergency personnel has been alerted
to the potential threat, all of the exterior doors of each building are locked, which means that no one
can get in or out once the lockdown procedures have been initiated.
Students are expected to:
1. Pay attention to campus text alerts as well as verbal instructions from Residence Hall Sta
members, so that you are aware of the situation at hand and know the appropriate course
of action.
2. Go to a secure area.
3. Lock the door and barricade yourself in the room away from the doors and windows.
4. Only let those in that can be identified (University ocials, police, etc.).
5. Wait calmly until you are given the all-clear signal by a police ocer, campus security or
your Residence Director.
Tornado Emergency Procedures
• Tornado WATCH: A tornado watch is issued when the weather is conducive to the
development of tornadoes. A tornado watch will be accompanied by information
concerning the specific area under the watch and length of time it is in eect.
The Handbook for Residential Living | 33
• Tornado WARNING: A tornado warning indicates that a tornado has touched down.
A tornado warning will be accompanied by information concerning the anticipated areas
in the path of the tornado. Because Davidson County is so large, it may not be necessary to
evacuate to a safe location each time a warning is issued. If Belmont is in the direct path
of a tornado, you will be notified via Belmont Alert text alert and by Residence Life sta to
evacuate to your designated shelter area. Residence Life strongly encourages residents to
purchase a weather radio to provide an additional timely notification of impending severe
weather. All students are to remain in the shelter area until the tornado warning has
expired or until notified that the danger has passed by a University ocial.
DESIGNATED INTERIOR GATHERING AREA DURING A TORNADO*
Belmont Commons: Interior downstairs closet, bathroom or hallway.
Caldwell: Basement level away from windows
Dickens: Elevator lobby of P2 and P3 (parking garage)
Hail: First floor hallway—make sure all resident rooms and end doors are closed
Heron: Basement of Heron
Hillside: Interior room, closet, bathroom or bathroom tub of lower level apartment
Horrell: Elevator lobby of P2 and P3 (parking garage)
Kennedy: Basement of Kennedy
Potter: Basement of Potter
Patton/Bear House: Basement of Patton/Bear House
Pembroke: Basement (laundry room) and first floor hallway
Tall Hall: Basement and 1st floor hallway
Thrailkill: Basement of Thrailkill
Russell: Basement of Russell
Wright/Maddox: 1st floor of Wright and 1st floor of Maddox
* If possible, cover self with blankets or cushions and get as low to the floor as possible. If no closet,
interior room or other recommended place is available, get under sturdy furniture (such as a desk)
as far away from glass as possible. If caught outside and you cannot enter a building, lie in a ditch
or depression in the ground, unless the ditch has deep water that may be hazardous.
Other Threats: The campus is prepared for other threats and has developed detailed
procedures for situations—see Emergency Management Plan (MyBelmont located under
Campus Security & Safety). Additionally, our Residence Directors are educated and trained to
handle various threats that occur in residential facilities or situations that threaten residential
students. Students are expected to follow the directions and requests of Residence Life sta,
Campus Security ocers and University administrators.
34 | Belmont University
RESIDENCE LIFE POLICIES A-Z
The following policies and regulations are specific to residential living and campus safety. All
Belmont students who reside in or visit our residential facilities are expected to abide by these
policies. Furthermore, students are expected to govern themselves according to the Community
Commitments, as well as state, federal and local laws. Any alterations in these policies will be published
in an addendum that will be provided to you and also published on the Residence Life website.
ALCOHOL AND OTHER DRUGS: Belmont assertively rejects alcohol and other drugs in its
community. Please review Belmont’s “Substance-Free Community Policy” in the University’s student
handbook (The Bruin Guide), which is located at belmont.edu/bruinguide.
CANDLE, INCENSE AND OPEN FLAME: Candles are not permitted within the
residence halls or apartments. Any type of open flame or the presence of such items (candles,
incense, tiki lamps and torches, etc.) is strictly prohibited. Even unused (decorative) candles/incense
(with or without wicks) are prohibited in Belmont facilities. The presence of any type of open flame
(or evidence of a flame) in University property will result in confiscation of the item and referral to
the disciplinary system. Scentsy brand wax warmers are permitted.
CLEANING (AND REFER TO LITTERING/TRASH): Custodial service is provided
for residence hall commons areas. Students are responsible for keeping their rooms/apartments
orderly and sanitary and for cooperating in the upkeep of commons areas. Residence Life may
refer any student not meeting the expectations of a clean/sanitary room to the disciplinary process,
and the student may be subject to Health and Safety Fines for unsanitary conditions or severe
neglect in the upkeep of a room, lobby or apartment entrance.
COLLECTIVE DAMAGES: Damage and vandalism are costly and undermine the quality
of life in residence halls. The University expects members of the residential community to aid in the
prevention of vandalism. Residents are jointly and separately responsible for damage to their living
units and furnishings and are collectively responsible for damages to common areas. Residents of
a building, or part thereof, may be assessed charges for repair of damage to common areas if no
student comes forward to accept responsibility.
The Handbook for Residential Living | 35
FAILURE TO COMPLY: Belmont students are expected to comply with instructions from
residential sta. Please review Belmont’s “Failure to Comply Policy” in the University’s student
handbook (The Bruin Guide), which is located at belmont.edu/bruinguide.
CONTRABAND ITEMS: Possession of local, state or federally owned property is prohibited,
including street signs, realtor’s signs, road signs and equipment owned by the Department of
Transportation (unless proof of ownership is provided). Additionally, possession of Belmont owned
property is prohibited, such as banners and signs (unless proof of ownership is provided). Violators
will be referred to the Oce of Campus Security and/or the disciplinary process. Contraband items
will be confiscated by Residence Life sta, Campus Security or police.
DAMAGE TO PROPERTY AND PREMISES: The Belmont community respects the
property and premises of others, including the University itself. Please review Belmont’s “Damage
to Property and Premises Policy” in the University’s student handbook (The Bruin Guide), which is
located at belmont.edu/bruinguide. Residential students may be held financially responsible for
damages or losses resulting from accidents or negligence (ex. triggering interior sprinklers as a
result of horseplay, or hanging objects from sprinkler heads). Carefully read the section on liability
and renter’s insurance, which directly relates to damages/vandalism.
ELECTRICAL APPLIANCES AND SAFETY: In order to insure maximum health
and safety standards in residential areas, several categories of electrical appliances have
been established:
• Prohibited Household Appliances (which may NOT be used or stored in residence hall/
apartment bedrooms or suited bathrooms) including but not limited to: coee makers (with
exposed heating element/warming plate), toasters, toaster ovens, convection ovens, electric
skillets, wae or crepe pans, hot plates, hamburger makers, space heaters, electric blankets
and Easy Bake Ovens
®
. Instant Pot/pressure cookers and air fryers are also prohibited.
• Approved Household appliances ONLY to be stored and used in apartment kitchens: oil
popcorn poppers, George Foreman® grills, coee makers (with exposed heating element/
warming plate), toasters, slow cookers and rice cookers.
• Approved Room Appliances (which may be used and stored in student rooms): musical
instruments, hair dryers, fans, blenders, hot-air popcorn poppers, irons, heating pads and
single cup coee makers without an open heating surface.
36 | Belmont University
• Lighting Regulations and Safety: The University does not permit the use of halogen lamps
or any other light that produces excessive heat in the student residential areas. Overhead or
room lights may not be covered with any material. Though neon lights are permitted within
residential areas, they may not be placed in windows or be seen from the exterior of the
building. LED and CFL lightbulbs are encouraged when possible. Due to the damage caused
by installation and removal, the use of decorative LED rope, tube, or string lights is prohibited.
• Refrigerators which meet University standards (4.0 c.ft.) and are Energy Star
®
rated are permitted.
• Microwaves (between 700–800 watts) are allowed in residential areas.
• The University reserves the right to remove and/or confiscate any appliance or device it deems
unsafe or problematic to a facility’s electrical system. All confiscated items will be held by the
Residence Director until arrangements are made to return the item to the student, at which
time it must be permanently removed from campus, such as a University break or holiday.
ELECTRICAL EXTENSIONS: In accordance with the direction of the fire marshal, the use or
possession of 2-prong extension cords, multiple plugs or multiple plug converters is prohibited within
all of the residential areas. The fire marshal has approved the use of Underwriter’s Laboratories (UL)
approved power strips with circuit breakers.In addition 3-prong extension cords not longer than 12
feet in length are also permitted. Longer extension cords may be stored in residential rooms (e.g.,
as needed for musical equipment), but may not be in use.Please contact your Resident Assistant
(RA) if you are unsure if your power strip or extension cord is permissible.
EMERGENCY ACTION: The University reserves the right to take action when a student poses
a risk to the safety or orderly operation of the community. Please review Belmont’s “Emergency
Action Notice & Statement” in the University’s student handbook (The Bruin Guide), which is located
at belmont.edu/bruinguide.
BELMONT UNIVERSITY GENERAL LAWN AND GROUNDS POLICIES:
The Belmont community seeks to preserve its natural green spaces for current and future generations
of students. Please review Belmont’s “Lawns and Grounds Notice and Statement” in the University’s
student handbook (The Bruin Guide), which is located at belmont.edu/bruinguide.
GRILLS: The Metropolitan Nashville-Davidson County Fire Code prohibits the use and storage of
grills within 10 feet of any combustible materials on any balcony or patio of a multifamily dwelling.
Therefore, Belmont prohibits the possession of a private grill of any type by its residents or in any
residential facility.
Permanently axed grills located throughout Belmont Commons may be used by residents,
The Handbook for Residential Living | 37
provided that the following safety regulations are followed:
• Water or other appropriate extinguisher must be close at hand during use of any grill.
• Use only sucient charcoal to cover the base of the barbecue to a depth of about two
inches. The smallest necessary bag of charcoal should be purchased, since charcoal storage
is not provided. Store any extra charcoal in a metal container with a tight-fitting lid, separate
from the grill. Charcoal must be stored dry, as wet charcoal can spontaneously combust and
start a fire.
• Use only recognized charcoal starter fluid. Use on cold briquettes only and use the minimum
quantity necessary to start the charcoal. Adding fluid to burning or hot coals can cause a
flash fire and result in serious burn injuries.
• If using charcoal lighter fluid, wait one minute after applying it to the coals before lighting.
Keep the container well away from the area. Take care not to spill fluid on your clothing or
the area surrounding the grill.
• Lighter fluids, gas cylinders/tanks or any other flammable grill items may not be stored
inside any University building. Any leftover flammable items such as these must be safely
discarded or stored in an o-campus location. Unused lighter fluid may be taken to the
Metro Nashville and Davidson County Household Hazardous Waste Collection Facility (943
Dr. Richard G. Adams Dr., Nashville, TN 37207). Be sure to have your Belmont ID with you, as
proof of Nashville residence is required for use of the disposal facility.
• After use, do not place hot coals in any garbage receptacle. Use a metal bucket full of
water and safely immerse hot coals using long tongs. Dispose of coals only in non-
combustible containers.
• Keep your combustible trash separate from the coals.
• Never leave the coals burning. Never dump the coals on the ground.
• Drip pans/grill pads MUST be used under the grill at all times, to prevent grease and other
items from dropping and attracting vermin.
• Grease should be allowed to cool and harden, and then be disposed of in the trash, or it
may be absorbed in an item such as a paper towel and then discarded
Failure to follow these guidelines will result in restricted grill use.
HALL LOBBY/CLUBHOUSE USAGE
• The lobby and clubhouse are common areas available for students to use as a social and/
or study space. Therefore, these areas are not an acceptable area for storage of personal
property (suitcases, boxes, bikes, etc.).
• Residents share responsibility for maintaining the cleanliness and order of shared spaces
38 | Belmont University
such as lobbies and clubhouses. Housekeeping will perform basic cleaning, vacuuming and
dusting on a weekly basis. Any egregious issues should be reported to Residence Life sta.
• Lobby/clubhouse furniture must not be removed at any time; it may not be used in
student rooms.
• Formal inspections of the halls, lobbies, common areas and clubhouses will be conducted
regularly by Residence Life sta.
• The hall lounges/apartment clubhouses areas may be reserved. Contact your individual
front desk for specific policies. Inappropriate use and/or maintenance of the common
spaces may result in fines, billings or loss of lobby and clubhouse privileges to students.
HEALTH AND SAFETY INSPECTIONS: To ensure the health and safety of our
residential communities, Residence Life sta periodically conduct Health and Safety inspections.
During this inspection, the Residence Life sta will enter every room, regardless if you are present
or not, to check for the presence of potentially hazardous conditions and/or violation of University
or Residence Life policies. Any items not allowed by University or Residence Life policy will be
confiscated. The University is not required to announce the period of time allotted for Health and
Safety inspections.
HOLIDAY DECORATIONS: Decorations used for seasonal or special events must be
constructed of flame-retardant materials. Live Christmas trees are prohibited in all residential
facilities. In addition, lights used for decorative purposes must be turned o when residents are not
present in the room or apartment.
HOVERBOARDS: Batteries in hoverboard devices are dangerous and prone to explosion,
creating a safety and fire risk. Until a time that the safety standard of these devices are improved,
Residence Life has prohibited them from being in any of our residence halls. Eective immediately,
“the use, possession, or storage of Hoverboards, Swagways, IO Hawks, Skywalkers, and similar
devices, is prohibited on campus until safety standards for them can be developed and implemented,
and the prohibition lifted.”
KEYS: (refer to the Residential Key & Access Agreement) Keys to residence hall rooms and other
necessary keys, if any, are issued to residents upon check in; he/she is responsible for its proper
use and maintenance. It is expected that the key is for his/her use only and students will be held
accountable for “sharing/loaning” a key to another person. Duplication of keys is prohibited. If it is
determined that a key has been duplicated or shared, the key and lock may be changed and the
resident(s) charged for the change. If a key is lost, it is the responsibility of the student to inform a
Residence Life sta member in his/her building immediately. Individual students are responsible for
The Handbook for Residential Living | 39
the cost of lost or stolen keys and will be charged in addition to a $5 fee to have your door unlocked
by a member of the Residence Life sta.
LITTERING AND TRASH (AND REFER TO CLEANING): For safety, sanitary and
aesthetic purposes, each resident is responsible for the cleanliness of his or her residence. No
lumber, trash or combustible materials may be stored in a room, bathroom or other University
residential facility. Common areas such as hallways, stairs, hall bathrooms, laundry rooms and
lounges are to be kept clean and clear of trash at all times, including areas surrounding front doors
and balconies of apartments and rooms of residence halls.
• Failure to maintain these areas in clean condition (as represented by the presence of litter or
unsanitary conditions) can result in disciplinary action resulting in a Health and Safety fine or
other sanctions.
• Various campus ocials report incidents of excessive litter and unsanitary conditions to the
Residence Life sta as soon as discovered. This includes any chalk marking/advertising on
walls, sidewalks and roads. Residence Life sta will assess the area and make appropriate
referrals to the disciplinary process.
• A fine may be assigned to the entire group of residents when individual violators cannot be
identified (see Collective Damages).
NOISE AND DISRUPTIVE ACTIVITY POLICY: The residential environment is one
meant to be supportive of the academic mission and focus of the University. As such, noise or other
activities which are excessively loud and/or may be bothersome to other people are strictly prohibited.
Quiet Hours are in eect from 10 p.m.–10 a.m. every day of the week. Loud or excessive noise is
strictly prohibited during these hours. An inappropriate noise level or bothersome noise during this
time period is defined as noise above normal conversation levels. Additionally, playing loud music,
loud talking in hallways or common spaces, social functions and slamming doors, are examples of
inappropriate noise levels and activities. All residential members should respect the community in
their behavior.
Practice Hours are in eect from 3 p.m.–7 p.m. daily. Instruments should not be played within the
residential facilities outside this allotted time period. This policy may apply to vocal practice as well.
Band Practice is prohibited in individual rooms/apartments. On the weekends, students may
practice with one accompanist during practice hours without violating the band practice policy.
Roommates are allowed to play the same song within their room together. Students can reserve
band practice rooms in the Wilson Music Building through the school of music oce.
Final Exam Quiet Hours are in eect starting on the last day of classes each semester and
40 | Belmont University
initiate a 24-hour quiet period until the last final of the University is concluded. This “24-hour Quiet
Hour Period” is administered to accommodate studying during the exam period. Students needing
to utilize practice hours for final exam purposes should adhere to the adjusted practice hour
schedule announced during the final exam period.
Disruptive Activity Any activity that disrupts the atmosphere of a living and learning
environment, such as sports, horseplay or activities that may be harmful or hostile to oneself
or other students are strictly prohibited.
Personal Amplification Systems, such as stereos and radios, may not at any time be played
loudly, placed in residential windows or be used to entertain people further-reaching than outside
of the room in which it is played. Residence Life sta members will, in an eort to maintain an
environment conducive to academic pursuits, confront and address all noise and disruptive activity
issues brought to their attention. In addition, all members of the community are encouraged to
actively confront others who may be in violation of the above policies. Courtesy Hours are in eect
24 hours a day, 7 days a week, meaning that students are expected to respond positively to any
request by another student to lower noise levels.
OCCUPANCY ADJUSTMENT AND CONSOLIDATION: Residence Life has the
authority to reassign students to another housing assignment. For example, Residence Life may
require single occupants living in double rooms to move in together in order to open double rooms
for others. Other circumstances may arise and occupancy adjustment and/or consolidation are at
the discretion of the Associate Dean or designee.
PETS IN RESIDENCE: Students may not have pets and other animals in University residence
halls. The only exceptions are fish in 10-gallon or smaller tanks and University-approved service
animals. Students are also prohibited from keeping or providing for animals on University property,
and visiting animals must be kept outdoors and leashed.
RESPONSIBILITIES FOR GUESTS ON CAMPUS: Members of the Belmont
community bear ultimate responsibility for the actions and behaviors of guests they invite into
our community. Please review Belmont’s “Responsibilities for Guests on Campus Policy” in the
University’s student handbook (The Bruin Guide), which is located at belmont.edu/bruinguide.
RIGHT OF ENTRY: The University respects the privacy of individuals, and when access is
required, will make every reasonable eort to enter a resident’s room while the resident is present.
However, authorized University personnel may enter a University residence at any reasonable time to:
The Handbook for Residential Living | 41
• Inspect the health and safety of facilities.
• Provide maintenance to University property within a residence.
• Investigate suspected violations of University policies or unlawful activity.
• Address emergency conditions such as flooding, fire or threatening weather.
• Lock doors or windows or otherwise secure the buildings.
Students should be aware that Health and Safety Inspections are conducted at regularly scheduled
intervals each semester (see Health and Safety Inspections for more information).
ROOM FINES: Residence Life may levy and collect fines separate from the disciplinary
process for unauthorized use or alterations of rooms, equipment or buildings for special cleaning
necessitated by improper care or use of rooms, common areas/spaces and equipment and for
non-compliance with check-in or checkout procedures.
ROOM FURNISHINGS: University-provided furniture is unique to each hall/residential
facility. The University may disallow furniture and fixtures which students add to the rooms if it is
determined that those items present a health or safety hazard. Students should be aware of the
following parameters:
• Per the Housing Occupancy Agreement, students agree not to alter, remove, trade, or
exchange any furnishings, fixtures, or equipment owned by Belmont located in the student’s
residential space. This includes the unauthorized installation of appliances or systems such
as water softeners/filtration systems, security/monitoring devices, etc.
• Painting is prohibited. Items cannot be nailed or drilled into the walls.
• Waterbeds are not allowed in residential facilities because of potential leakage and damage
to property.
• Furnishings are not to be used for any function other than their intended purpose. University
equipment, furniture or furnishings may not be removed or disassembled. Students will be
charged for replacement or repair costs.
• The installation of furnishings or alterations such as loft systems, partitions and bed risers is
prohibited. Approved loft systems are provided to you from Residence Life.
• Students are not permitted to repair damages which have occurred to University property
or furnishings.
• Indoor furniture that is left outside overnight by students or groups may be considered a
violation of the litter/trash policy.
• Lobby/clubhouse furniture may not be placed in students’ rooms. If furniture is found within
student rooms, residents will be referred to the disciplinary process.
• Cinder blocks are prohibited in all residential facilities.
42 | Belmont University
• Students are not permitted to bring in any mattress that is not approved by the University
due to the fire code.
If you are in doubt as to whether or not an item, decoration or furnishing is allowed, you should ask
the Residence Director of your residential facility. Please note that students may provide draperies
or other decorations that are hung with the approved mounting equipment (no nails, drills, etc.).
Also, the University does not provide linens or pillows as a furnishing for residential facilities,
although Residence Life does have a partnership with an outside vendor through which linens may
be purchased for student convenience.
SCREENS AND WINDOW SAFETY: If your residential facility has window screens, they
must be left in windows and are not to be removed. If your windows open, they are not to be used as
entrances or exits, and personal belongings are not to be hung out the windows. If a screen is missing,
individual students will be responsible for the replacement cost. Additionally, sitting on the window
ledge of an open window in a residential facility is strictly prohibited.
SEARCH AND SEIZURE: A search of a student, a student’s possessions or a student’s
on-campus residence, including personal vehicles, may be authorized by the Dean’s of Students
Oce if there is reasonable cause to believe that prohibited or unlawful activity has occurred. Any
items found that violate the Code of Conduct or any local, state or federal laws will be seized and
reported to the appropriate authorities.
SOLICITATION: All solicitation in residential areas is prohibited for any person or group who is
not aliated with an approved student organization. Students are expected to report any individual
violating this policy to a Residence Life sta member. Those found in violation will be removed
from the campus. Any person found soliciting after once being removed from a residential area
will be arrested for trespassing. Any student or student organization wishing to solicit in residence
halls or apartments must request authorization from the Residence Director of the facility, and
be in compliance with Belmont’s “Business Ventures on Campus Notice,” which is located at
belmont.edu/bruinguide. Room-to-room solicitation is discouraged.
STORAGE: Because of space limitations, storage facilities are not available for residents.
Residents should plan to store all personal belongings in their rooms. No summer storage
is permitted on campus for students. If you do not have enough room or do not want to take
belongings home in the summer, you should utilize o-campus storage options. Common areas
such as hallways, stairs, hall bathrooms, laundry rooms and lounges are to be kept clean and clear
of personal belongings at all times.
The Handbook for Residential Living | 43
TOBACCO-FREE CAMPUS POLICY: The Belmont community has restricted the use of
tobacco on campus. Please review Belmont’s “Tobacco-free Campus Policy” in the University’s
student handbook (The Bruin Guide), which is located at belmont.edu/bruinguide.
UNAUTHORIZED AREAS AND ENTRY: In the interest of student safety and successful
living and learning, students should not enter unauthorized areas. Please review to Belmont’s
“Unauthorized Areas and Entry Policy” in the University’s student handbook (The Bruin Guide), which
is located at belmont.edu/bruinguide.
VISITATION: All campus residents and guests are expected to follow the visitation rules and
procedures. Visitation encompasses non-resident access to rooms, floor lobby or common areas
(with the exception of the main lobby), hallways, balconies and stairwells. Additionally, campus
residents are responsible for the conduct of any guest who fails to follow any university policy,
including the visitation policy. During approved visitation hours, the rights of a resident to study or
sleep outweigh the right of a roommate to have visitors and/or to socialize in the room with a visitor.
The following is an outline of visitation policies and procedures:
Visitation Hours
• Sunday–Thursday, 10 a.m.–11 p.m. • Fri–Sat, 10 a.m.–1 a.m.
General Visitation Policy
• A guest or visitor is defined as any person entering a residential complex who does not live
in that residential complex, or any opposite-sex resident of the same residential complex
who is visiting a room or area assigned to the opposite sex. Visitors include non-resident
parents, siblings and family members of residential students.
• Visitation in the residence halls and apartment complexes follows an honor system. Residents
may have non-resident or opposite-sex guests visit within the posted visitation hours. All
guests should be escorted out of the building by their hosts by the end of visitation hours
each day unless registered as an overnight guest (see below). If a guest is found visiting
outside the allotted visitation times or is left unattended at any time, both the host and the
visitor will be referred to the disciplinary process.
Guest Escort Policy
• Visitors must be accompanied by their resident host at all times. This includes being
escorted to and from residential areas in and out of the complex. Visitors should not be
left unattended in a resident’s room at any time. If a visitor is left unattended or found
unescorted, both the host and the visitor will be referred to the disciplinary process.
44 | Belmont University
Exceptions and Loss of Privileges
• Visitation hours may be altered during certain periods (such as finals week) or for reasons
that support the general welfare of the residential community. Changes to the policy will be
advertised in writing and may supersede this policy. Visitation is also a privilege that may be
suspended if a resident or guest fails to comply with the visitation policy.
Overnight Guests
• Residents seeking to host overnight guests must obtain authorization from all their
roommates and should register their guest with their Residence Director. Additionally,
residents may only host same-sex overnight guests. Any guest with whom the resident
is romantically involved is not permitted to stay overnight. No one may serve as host in
absentia. The University reserves the right to require that a guest vacate a room, residence
hall, apartment or campus, for any reason at any time. Overnight guests are not permitted
for more than three consecutive nights. Any guest staying for an extended period of time
without permission will be asked to leave immediately, and the host will be referred to the
disciplinary process.
WINDOW COVERINGS: In an eort to create a safe and welcoming campus environment,
Belmont University prohibits the display of any items in the windows of residential complexes. This
includes, but is not limited to, items such as pictures, posters, signs and decorative lights. Curtains
and University-issued blinds are permitted.
WEAPONS-FREE CAMPUS POLICY: Belmont University is a weapon-free campus.
Please review Belmont’s “Weapons-free Campus Policy” in the University’s student handbook (The
Bruin Guide), which is located at belmont.edu/bruinguide.
The Handbook for Residential Living | 45
CAMPUS SECURITY
The Oce of Campus Security is located on the first floor of the Gabhart Student Center. You can
get more information about the Oce of Campus Security at belmont.edu/ocs.
Ocers are on duty 24 hours a day, 365 days a year.
If you need to reach an ocer in an emergency, you should either dial 615.460.6911 or find a
“blue light” emergency telephone. Emergency telephones are located throughout campus. Please
become familiar with both the location of your nearest emergency telephone as well as the location
of Campus Security. Remember to report all suspicious behavior to both Campus Security and your
RA sta.
For all emergency requests: 615.460.6911
For all non-emergency requests: 615.460.6617
The Oce of Campus Security at Belmont University oers the following services for students
on campus:
• 24-hour campus patrol
• Safety escort service (available 24/7 between two points on campus)
• Unlocking cars
• Jump-starting cars
• Vehicle registration
– parking permits
– temporary parking permits
• Issuing, replacing or activating student ID cards
• Completion of accident and crime reports on campus
• Information about parking, safety and maps
The Oce of Campus Security also sponsors various safety programs and classes throughout the
school year. Students can and often do make special requests to the Oce of Campus Security to
conduct self-defense, travel safety and other types of programs. Programs can be held for very
small (even as few as 3–4 individuals) or substantially large groups for their residence hall/class/
organization at night, during the day, on weekdays or on weekends throughout the calendar year.
Students will be informed when opportunities to attend become available.
If you would like information about any of these above services, please call the Oce of Campus
Security at 615.460.6617.
46 | Belmont University
SAFETY & SECURITY MEASURES
Residence Life and Campus Security work hard to provide the safest environment possible in the
residence halls and apartment communities. Students, in turn, must take responsibility for their own
personal safety. If you have any questions, please contact your Resident Assistant (RA) or Residence
Director (RD).
GENERAL SAFETY MEASURES
• A Resident Assistant in each building or area will be on-call for general concerns and
emergencies from 6 p.m. until 6 a.m. Signs posting the contact information for the Resident
Assistant On-Call should be posted in your lobby/clubhouse area.
• A Residence Director will be on emergency on-call duty for each residential area (freshman
and upperclassmen) 24 hours a day, 7 days a week, 365 days a year. Students may reach
the Residence Director on-call by contacting Campus Security at 615.460.6617.
• The front desk of each building and clubhouse of each apartment complex is staed by a
Desk Assistant during visitation hours.
BUILDING AND PERSONAL SAFETY
• Students who are not residents of a particular complex may enter during approved visitation
hours, but must follow the visitation procedures. Failure to comply with procedures will result
in disciplinary action.
• Non-resident guests may only visit during approved visitation time and must be escorted by
the host students throughout the building at all times.
• Students are not permitted to grant access to the building to an unknown resident, non-
residential students or o-campus visitor. Suspicious activity should be reported to Campus
Security and Residence Life sta.
• Rooms should always be locked when residents are asleep or not present, even if only for a
few minutes.
• Every hall is equipped with a basic security system: doors and locks. Additionally, all
residence halls and apartment community gates are secured by a key card access system,
which only allows residents of a particular complex to enter. These systems only work if a
student properly uses them.
• All side doors will be locked to outside entrances and will be alarmed-activated. To help
preserve the safety and security of all residential students, tampering with the door security
systems will not be permitted. Additionally, door-propping and blocking of building exits/
entrances or falsely activating an emergency alarm are violations of University policy and
The Handbook for Residential Living | 47
will be addressed severely through the disciplinary process.
• Students are not permitted to tamper with doors/gates and locking systems in any way. Any
damage that occurs due to tampering will be charged to the student.
• Personal items should not be left unattended in common areas. Valuables should be kept
put away and out of sight. Report any potential theft immediately to Campus Security
IDENTIFICATION
• It is against University policy to loan out an ID card, make copies or bypass the card access
systems in any building on campus. Violations will be referred to the disciplinary process.
• Any resident who loses or misplaces their ID card must report it to the Oce of Campus
Security and obtain a replacement card.
• Students who forget their ID cards may be prevented from gaining access to enter the
building. Contact your Resident Assistant or the Oce of Campus Security for further direction.
OFF-CAMPUS SAFETY REMINDERS
Although Belmont is a relatively safe campus, it is located in the heart of a major metropolitan city.
As such, the surrounding community will harbor the same sorts of crimes as any other major city. By
following some basic crime prevention techniques, you can help keep yourself and the campus safe:
• Walk in groups of three or more (especially at night) or call for a security escort.
• Avoid poorly lit and sparsely populated areas such as alleys
• Do not let strangers in to your residence.
• Do not give rides to strangers.
• Do not give money to panhandlers.
• Report suspicious activity immediately.
For more information on campus safety, please visit belmont.edu/ocs.
48 | Belmont University
PARKING DECALS ASSIGNMENTS
Did You Know? Belmont’s permits are now virtual with no physical permit/sticker and are tied
to the vehicle’s license plate. This removes the burden of issuing (including mailing or picking up),
securing (no more lost/stolen permits) and displaying the physical permit. In essence, your license
plate is your permit. A vehicle’slicense plate must be correct. Just one number or letter being
incorrect or out of place will result in citations and/or towing.
PARKING DECALS A
Faculty, Sta, Commuters, Alumni, Contractors,
and Vendors are permitted to park anywhere
on campus except for reserved and/or guest
parking or parking reserved for persons with
disabilities. The Ayers Garage and Curb Garage
are only for A permits, contractors and visitors.
PARKING DECALS B
Belmont Commons — Belmont Commons
residents are required to park in the Belmont
Commons or the South Garage.
PARKING DECALS C
C permits (Dickens, Horrell residents) are
required to park in the Dickens/Horrell or
Thrailkill Garages.
PARKING DECALS D
D permits are issued to faculty / sta that have
valid disability parking credentials displayed on
their vehicle and have provided a copy of their
state issued disability parking permit as well
as documentation evidencing that the permit
is issued in their name. D permits may park in
any disability parking spaces on campus other
than those in surface visitor parking lots.
PARKING DECALS E
E permits (Hillside residents) are required
to park in the Hillside surface lots. Overflow
parking for E permits is in the Thrailkill garage.
PARKING DECALS G
F permits (Pembroke, Hail, Potter, Wright,
Maddox, Kennedy, Russell Suites and Russell
Apartments) are required to park on levels P3,
P4, P5 and P6 of the Johnson Center garage.
PARKING DECALS G
G permits (Patton residents) are required
to park on levels of P3 & P4 of the Inman/
McWhorter garage.
PARKING DECALS H
H permits (Bear House and Heron residents)
are required to park on levels P4 & P5 of the
Baskin Garage.
PARKING DECALS I
I permits (Thrailkill, Calldwell, and Tall Hall
Suites and Apartments) are required to park
in the Thrailkill Garage. Overflow parking for I
permits is in the Dickens/Horrell garage.
The Handbook for Residential Living | 49
Residential students (B, C, E, F, G, H, I permits) may park in surface lots on the west side of campus
between 4:30 p.m. and 8:00 a.m. Monday through Friday and from 4:30 p.m. on Friday until
8:00 a.m. Monday. Residential permits parked in surface lots after 8:00 a.m. are subject to being
ticketed or towed at the owner’s expense.
For a complete list of all trac and parking regulations as well as potential fines and penalties,
visit belmont.edu/ocs/parking.
50 | Belmont University
TRANSPORTATION
Belmont University sits in the heart of Nashville and is a convenient walking or biking distance from
numerous downtown shops, restaurants and other amenities. Many students also opt to take taxis
and rideshare options around the downtown area or to the airport. There are also a couple of
transportation options provided through the University:
NASHVILLE MTA (BUS SYSTEM)
As a benefit for Belmont Students and Employees, you can ride the MTA bus to and from Belmont
and we’ll pick up the tab. All students, faculty and sta can just get on the bus and swipe your
Belmont ID card. Save on gas, sit back and enjoy the ride. For MTA schedules, please visit
nashvillemta.org and click on “Bus Services” and then “Maps & Schedules.”
NASHVILLE B-CYCLE
There are several Nashville B-stations close to campus. Nashville B-cycle is designed to encourage
a healthy and environment-centered mode of transportation. With adjustable seat posts, a basket
to stow belongings, automatic lights, three speeds and gear to keep clothes clean, these bikes are
perfect for everyone to use.
BICYCLE POLICY
Registration of your bicycle increases the chances of recovery if it is stolen. Often when bikes are
recovered, the owners cannot be located or cannot legally reclaim their property because they do
not know the serial number of the bike. Therefore, the following rules will apply:
All bicycles on campus must be registered with the Oce of Campus Security at no charge. Each
bicycle must display a decal issued by OCS that is axed to the bicycle on the permanent part of
the frame just under the seat. Bicycles left outside on campus during Christmas break or Summer
break will be assumed to be abandoned and will be impounded. Bicycles left on campus over
summer break must have a decal and be registered with the Oce of Campus Security. Students
staying on campus during the summer must put their bicycles on the summer list with Campus
Security or the property will be assumed to be abandoned and removed at the owner’s expense.
Unattended bicycles are expected to be locked to a bicycle rack at all times. They are not to be left in
public access areas, entrances or exits to buildings, or attached to any railings, landscaping or other
areas not designated for bicycle use. Specifically, bicycles may not be stored in Residence Hall or
Apartment hallways or individual rooms. Bicycles must follow the same laws as automobiles when
on roadways. Failure to register your bicycle or violation of above rules will result in impoundment
The Handbook for Residential Living | 51
at the owner’s expense. Bicycles left outside on campus over summer break will be assumed to be
abandoned and will be removed at the owner’s expense.
To better protect your bike, use a quality U-bolt lock and properly secure it through the main frame
and not just through a quick release wheel. If you have a more expensive bike model, you may
want to consider one of several excellent technological devices that can send you a message if your
bike is moved and/or can track your missing bike.
For more information regarding bicycles on campus, please visit belmont.edu/ocs.
52 | Belmont University
FACILITIES MANAGMENT SERVICES
Facilities Management Services (FMS) coordinates maintenance, pest control, housekeeping and
landscaping. Students have the responsibility for submitting their own maintenance requests.
Please note that cable and Ethernet/internet issues should be reported to the IT Help Desk at
615.460.8888. Key/lock change requests can only be submitted by an RD. If you lose the key to your
room or apartment, please speak with a ResLife sta member immediately. Please see ResLife sta
member (or the front desk) to report furniture concerns for room or lobby furniture.
NON-EMERGENCY MAINTENANCE REQUESTS
Oce hours for FMS are 7 a.m.–3:30 p.m., Monday–Friday. During this time, maintenance requests
can be made in three ways:
1. The preferred way is through the online “iService Desk.” This ensures that you
will get email updates about your request, as well as a work order number.
Go to my.belmont.edu/group/mycampus/fms and follow the “iService Desk” link.
2. Call the FMS oce at 615.460.6670. During oce hours, call FMS with urgent requests.
3. Email the FMS oce at fms@belmont.edu
Please note that outside of oce hours, FMS does not see requests made through these channels.
EMERGENCY MAINTENANCE REQUESTS
The following situations are considered emergencies: water shortage or flooding (such as flowing
through a pipe or overflowing from toilet), lack of heating/air conditioning, and electrical outages.
For maintenance problems that require immediate attention during non-oce hours, contact the
Oce of Campus Security at 615.460.6617, the Resident Assistant on duty or your Residence Director.
PEST CONTROL
You may submit a request for pest control the same way that you submit a maintenance request.
When reporting pest control issues, state specifically what kind of pest was seen and where in
the room/apartment it was seen. We encourage you to not leave food/trash lying out in order to
deter pests. Pest control is conducted weekly. Any requests received after 9 a.m. on Tuesday will be
addressed the following Tuesday.
MAINTENANCE POLICES
1. FMS works through requests as quickly as possibly, prioritizing emergency requests.
2. Maintenance does not enter residential areas before 9 a.m., except in the case of an
The Handbook for Residential Living | 53
emergency. Workers will knock and announce themselves, and if there is no answer, they will
key in. You do not have to be physically present for work to be completed.
3. A room entry slip will be left in rooms where work was completed, and maintenance will lock
the door upon exit.
4. FMS will not handle room lockouts. Please contact a ResLife sta member if you are locked out.
5. FMS does not lend tools, work on vehicles or repair computers or
personal items.
INFORMATION TECHNOLOGY SERVICES
Belmont’s department of Library and Information Technology Services (LITS) provides Internet
access and other technology services for all on-campus residents via the campus networks. In
addition to Internet access and cable TV, these services include email, the productivity suite Microsoft
Oce 365 ProPlus, and an on-campus printing service. Many services are also accessible from
anywhere using web access or mobile devices.
Resident students can access the campus networks by connecting to the Wi-Fi networks or the
wired network using Ethernet cables and adapters, if necessary. Wi-Fi is available throughout
residence halls and academic buildings. Wired ports are available in bedrooms and apartment
common areas. It is recommended that residents with laptops that lack an Ethernet port bring
an adapter and Ethernet cable. Students should not bring any wireless routers or access points,
including Wi-Fi extenders.
An email account is provided by Belmont and is accessible using the MyBelmont portal and mobile
devices. This email account is created during the setup of the MyBelmont account.
Currently enrolled students are entitled to a subscription for Microsoft Oce 365 ProPlus. This
includes desktop software for PCs and Macs and access to the mobile versions of the software for
iOS and Android.
Printing services are provided using BruinPrint, Belmont’s student print station system. Operating
through a network of hi-speed printers located throughout the academic buildings and many of
the dorms, BruinPrint allows students to send print jobs from their phones, tablets, personal laptops
or from campus computer labs for pickup at any BruinPrint station on campus. There is a small,
per-page fee for this service.
For more information on these and other technology services, please visit belmont.edu/lits.
54 | Belmont University
CAMPUS CABLE TELEVISION
Cable TV Access: All residence halls and on-campus apartments are cable-ready*, receiving local
channels as well as channels like Disney, MTV, Comedy Central, Animal Planet and Nickelodeon.
There is one cable connection per room in the residence halls and one connection per bedroom
and living room in the on-campus apartments. The cost of cable is included in student housing fees.
Students may not upgrade their service to include premium channels like HBO or Cinemax (see
below for a complete list of channels). Students having issues with their cable connection should
contact the Service Desk at 615.460.8888.
*Students must supply their own television sets and connection cables.
BTV CABLE CHANNELS
3 DSI Channel Guide
5.1 Cheddar U
24 ABC – WKRN
24 NBC – WSMV
25 CBS – WTVF
25 FOX – WZTV
26 PBS – WCTE
26 PBS – WNPT
26.2 COOK
27 CW – WNAB
27 MNT – WUXP
28 ION – WNPX
28 IND – WHTN
29 IND – WJFB
29 CNN HD
30 Headline News HD
30 MSNBC HD
31 Fox News HD
31 CNBC HD
32 Bloomberg Television HD
32 NASA TV
33 CSPAN
33 CSPAN2
34 ESPN HD
34 ESPN 2 HD
35 ESPNU HD
35 ESPNews HD
36 Fox Sports South HD
36 NBC Sports Network HD
36.1 Newsmax
37 CBS Sports Network HD
37 NFL Network HD
38 NHL Network HD
38 MLB Network HD
39 Golf Channel HD
39 TNT HD
40 TBS HD
40 USA HD
41 A&E HD
41 FX HD
42 Tru-TV HD
42 Spike TV HD
42.2 Paramount Network
43 BET HD
43 Comedy Central HD
44 E! Entertainment HD
44 Animal Planet HD
45 Food Network HD
45 HGTV HD
46 Bravo HD
46 Nickelodeon HD
47 Cartoon HD
47 Disney HD
48 TV Land
48 QVC
49 ShopNBC
49.1 SALE
50 TBN
50 In Country
51 Classic Arts Showcase
51 Oxygen
51-1 Hallmark Movies
52 OWN HD
52 Lifetime HD
53 WE TV HD
53 Syfy HD
54 AXS HD
54-1 Freeform
55 MTV HD
55 VH1 HD
56 Fuse HD
56 CMT HD
57 The Weather Channel HD
57 Travel Channel HD
58 TLC HD
58 National Geographic HD
59 Discovery Channel HD
59 History Channel HD
60 Pursuit
60 POP
61 ReelzChannel
61 IFC HD
62 AMC HD
62 Turner Classic Movies HD
The Handbook for Residential Living | 55
DINING ON CAMPUS
All students living in Belmont’s on-campus residence halls must purchase a meal plan. Freshmen
must purchase an unlimited or 14 meal plan. Upperclassman students must purchase at least a 7
meal plan. Please note, all meal plan purchases are for the entire academic year and may not be
changed mid-year.
Meal Plans available to all students:
Unlimited meals/week + 100 declining points
14 meals/week + 275 declining points
7 meals/week + 400 declining points
DECLINING POINTS VS. BRUIN BUCKS
Bruin Bucks are dollars that can be added to your Student ID Card and can be used at any of the
campus dining facilities mentioned. They can also be used at certain o-campus locations. Bruin
Bucks WILL roll over semester to semester. One Bruin Buck is equal to $1.
Declining Points are included in meal plans and can only be used at on-campus facilities. They
WILL NOT roll over semester to semester, and must be used by the time the semester ends. They
are non-refundable.
In addition to Harrington Place Dining, Belmont provides a variety of dining options for students.
Students can use their declining points at any of these locations, or purchase additional Bruin Bucks
that can be used. Credit cards and cash are also accepted.
For questions or comments concerning Belmont food, please contact: @belmontdining Dining
Services at 615.460.6780 or belmont.sodexomyway.com. Follow on social media (Facebook,
Instagram, & Twitter) for dining events, specials, and promotions!
Scan this code for the most current hours of operation for our on-campus dining
locations, or visit belmont.sodexomyway.com.
56 | Belmont University
HEALTH & WELLNESS
The Department of Fitness and Recreation exists to provide the Belmont community with facilities,
programs and services that educate, promote and support a healthy, active lifestyle. The first floor
of the Fitness and Recreation Center, located in the Beaman Student Life Center, features a rock
climbing wall, two regulation-size racquetball courts and full service men’s and women’s locker
rooms. The second floor consists of a group exercise room with mirrored walls and beautiful views
of Belmont’s lawns; a recreational gymnasium featuring a full-sized basketball court; and a weight
room featuring free weights, weight machines, treadmills, elliptical machines, functional fitness
equipment and more.*
GROUP FITNESS
Group Fitness classes create an exciting and fun environment for exercisers of all stages to be
physically active. Classes occur every day of the week at a variety of times in order to accommodate
student class schedules. Class formats include…
Spin • Zumba • Yoga • Barre • Bruin Bootcamp ... and more!
INTRAMURAL SPORTS
Intramural Sports provides students with an opportunity to connect with the campus community
and build new relationships. Available in men’s, women’s and open divisions, Intramural Sport
oerings include…
Basketball • Volleyball • Futsal • Tailgate Games • Pickleball • Tennis • Spikeball ... and more!
PERSONAL TRAINING
Personal Training packages oer motivating and educational sessions for clients as they start
or continue their fitness journey. Packages include half-hour or hour-long sessions and can be
conducted one-on-one or with up to three friends. Other Personal Training services include…
Equipment Orientations • Exercise Program Development • Fitness Assessment •
Body Composition Test
STAY CONNECTED
FitRec On the Go is the essential guide to all things FitRec and will help you
navigate your fitness & recreation options at Belmont. FitRec’s app oers an inside
look to everything - from tracking facility occupancy, to favoriting and registering
for your favorite Group Fitness classes, creating your roster for Intramural events,
and even a barcode scanner for entry on those days you forget your BUID. Don’t
miss out on this useful app to enhance your FitRec experience!
The Handbook for Residential Living | 57
FITNESS AND RECREATION
CENTER HOURS*
Monday–Friday
................................ 6 a.m.–10 p.m.
Saturday
.............................................. 9 a.m.–8 p.m.
Sunday
...................................................1 p.m.–8 p.m.
CALDWELL HALL FACILITY
HOURS*
Monday–Friday
.............................. 6 a.m.–10 p.m.
Saturday
............................................ 11 a.m.–10 p.m.
Sunday
................................................ 1 p.m.–10 p.m.
For updates on FitRec hours of operation, download the FitRec On the Go app and enable
notifications. For more information concerning FitRec facilities, programs, and services, call the
Beaman Information Desk at 615.460.6313, or connect through the following resources:
Belmont.edu/fitrec @bufitrec @belmont.edu
58 | Belmont University
TIMELYCARE
Belmont University oers 24/7 medical and mental telehealth for students!
Belmont University is excited to oer TimelyCare—a new telehealth program for students that
provides access to free, 24/7/365 medical and mental virtual health care from anywhere in the
United States.
Whether you’re under the weather, anxious or overwhelmed, you will be able to talk to a licensed
provider from your smartphone or any web-enabled device. Providers are available to oer
medical and mental health support via phone or secure video visits. Check out the FAQs below to
learn more.
How can students access TimelyCare?
Students can go to timelycare.com/belmont to register with their .edu email address. Students
can then have visits from any web-enabled device – smartphone, laptop or desktop. TimelyCare
is available from anywhere in the United States, and can also be used during Summer, Winter
and Spring breaks.
What services are available?
• The following services are available, all at no cost:
• Medical: 24/7, on-demand or scheduled access to a medical provider that can treat a wide
range of common illnesses like cold and flu, sinus infection, allergies and more
• TalkNow: 24/7, on-demand access to a mental health professional to talk about anything
at anytime
• Counseling: scheduled appointments to meet with a licensed counselor
• Health Coaching: work on improving healthy lifestyle behaviors (body image, meal planning,
sleep issues, etc.)
• Psychiatry: scheduled appointments available through referral from Belmont’s counseling center
How much does a visit cost?
Zip, zero, zilch! TimelyCare services are free to all Belmont University students.
Get started with TimelyCare today! It’s for students. For free.
The Handbook for Residential Living | 59
HEALTH SERVICES AND PHARMACY
BELMONT UNIVERSITY HEALTH SERVICES
Belmont University Health Services is your on-campus source for treatment of common illnesses
and injuries. Clinic visits are free for students with discounted fees for any testing or procedures. The
clinic is located in McWhorter Hall next to the Belmont Pharmacy. When classes are in session, our hours
are 8 a.m.–6 p.m. Monday–Friday and 8 a.m.–Noon on Saturday. During student breaks, we are open
8 a.m.–4:30 p.m. Monday–Friday.
Additional services include allergy injections, vaccinations, annual flu shots, lab testing, COVID-19
testing wellness information, referrals and comprehensive travel consults. All services are provided
confidentially in adherence with the FERPA laws.
Appointments may be made through the Health Portal or by phone. We recommend scheduling
an appointment to minimize your wait time; however, we do accept “walk-in” appointments in the
clinic. Phone: 615.460.5506 • Fax: 615.460.6131 • belmont.edu/healthservices
BELMONT UNIVERSITY PHARMACY
Belmont University Pharmacy is here to serve all your pharmacy needs. Conveniently located inside
the front doors of McWhorter Hall in Room 106 and adjacent to the University Clinic. When classes
are in session, our hours are 8 a.m.–6 p.m., Monday–Friday and 8 a.m.–Noon on Saturday. During
student breaks, we are open 8 a.m.–4:30 p.m., Monday–Friday.
We oer professional counseling on all medications and over-the counter items in a confidential
and private setting. The pharmacy accepts all major insurances.
The pharmacy oers a variety of over-the-counter items (sun-care, first-aid, personal care items
and much more). The pharmacy also carries a wide assortment of vitamin and herbal product for
those seeking a more natural method to treat their health needs.
If you have any questions please stop by or call today to learn how we can meet your pharmacy needs!
Phone: 615.460.6040 • Fax: 615.460.5980 • belmont.edu/healthservices/pharmacy
60 | Belmont University
COUNSELING SERVICES
All Are Welcome Here! BUCS provides free and confidential short-term mental health education
and care for all BU students. All clinicians are licensed in the state of Tennessee, and we adhere to
all applicable state and federal laws pertaining to clinical services.
We are here to listen when life gets complicated! Check out some of our services below.
ONLINE SELF-HELP (TAO) Activate your free TAO account by scanning
the code and using your Belmont email address. There you will have access to a
suite of evidence-based self-help tools including a mindfulness library.
TIMELYCARE Virtual care from anywhere. With Timely Care you have
access to 24/7 on demand support as well as scheduled counseling
appointments. You can also schedule medical visits and appointments with a
certified health coach. Services are free and confidential! QR CODE
LET’S TALK Have a quick question, or want some advice? BUCS oers Let’s Talk options at
on campus events. Stop by and have a brief conversation with a counselor. No appointment; no
commitment!
ASSESSMENT AND REFERRAL SERVICES Interested in Counseling, but not sure what
you need? Schedule a consult through the health portal at a time that works for you! A clinician will
meet with you and collaborate to make a plan of care that meets your needs.
GROUP THERAPY Join your peers in a confidential setting to gain skills and support around
topics like: navigating relationships, practicing mindfulness or managing anxiety.
SHORT-TERM INDIVIDUAL THERAPY To schedule your first session,
make a consultation appointment through the health portal or contact our front
oce for assistance. Scan the code to learn more about scheduling an appointment.
CRISIS INTERVENTION
We are here for you. Contact the oce during business hours and BU Campus Security
(615.460.6911) afterhours to get immediate assistance.
@belmontcounseling • www.belmont.edu/counseling •
615-460-6856 • counseling@belmont.edu
The Handbook for Residential Living | 61
ADDITIONAL RESOURCES
CAREER & PROFESSIONAL DEVELOPMENT
The career development team empowers students and graduates to identify and
pursue their passions and meet the needs of the world. Reach your professional
goals with the help of your specialized career coach and exclusive resources, such
as career assessments, practice interviews, resume review and more! Visit belmont.
edu/careerdevelopment or follow @BUCareerDevelop for more information.
THE BELMONT STORE
Located at 1700 Portland Avenue (or online), the Belmont Store oers an extensive
line of Belmont spirit apparel, tech accessories, school supplies and gifts. The
Belmont Store has also partnered with MBS Direct to provide you with the Bruin
Books program, designed to allow you to order your books from the comfort of
your home without the hassle of waiting in line and charge them to your student
account. For additional information, visit TheBelmontStore.com.
NASHVILLE AREA RESTAURANTS AND ATTRACTIONS
Looking for things to do, where to eat and great places to shop? Visit
visitmusiccity.com to start exploring our dynamic, vibrant city!
62 | Belmont University
Notes:
The Handbook for Residential Living | 63
64 | Belmont University