Office
of the
Attorney
General
containing a list of specific items of business
to be discussed or transacted at the meeting
or information on how the public may obtain
a copy of such an agenda. Except in the case
of an emergency or in the case of a public
body that ordinarily meets more frequently
than once per week, at least seventy-two
hours (72) hours prior to the meeting, the
agenda shall be available to the public and
posted on the public body’s web site, if one is
maintained. A public body that ordinarily
meets more frequently than once per week
shall post a draft agenda at least seventy-two
(72) hours prior to the meeting and a final
agenda at least thirty-six (36) hours prior to
the meeting. Except for emergency matters, a
public body shall take action only on items
appearing on the agenda. For purposes of
this Subsection, an “emergency” refers to
unforeseen circumstances that, if not
addressed immediately by the public body,
will likely result in injury or damage to
persons or property or substantial financial
loss to the public body. Within ten days of
taking action on an emergency matter, the
public body shall report to the attorney
general’s office the action taken and the
circumstances creating the emergency;
provided that the requirement to report to
the attorney general is waived upon the
declaration of a state or national emergency.
G. The board, commission or other
policymaking body shall keep written
minutes of all its meetings. The minutes shall
include at a minimum the date, time and
place of the meeting, the names of members
in attendance and those absent, the substance
of the proposals considered and a record of
any decisions and votes taken that show how
each member voted. All minutes are open to
public inspection. Draft minutes shall be
prepared within ten working days after the
meeting and shall be approved, amended or
disapproved at the next meeting where a
quorum is present. Minutes shall not become
official until approved by the policymaking
body.
H. The provisions of Subsections A, B and G
of this section do not apply to:
(1) meetings pertaining to issuance,
suspension, renewal or revocation of a license
except that a hearing at which evidence is
offered or rebutted shall be open. All final
actions on the issuance, suspension, renewal
or revocation of a license shall be taken at an
open meeting;
(2) limited personnel matters;
provided that for purposes of the Open
Meetings Act, “limited personnel matters”
means the discussion of hiring, promotion,
demotion, dismissal, assignment or
resignation of or the investigation or
consideration of complaints or charges
against any individual public employee;
provided further that this Subsection is not to
be construed as to exempt final actions on
personnel from being taken at open public
meetings; nor does it preclude an aggrieved
public employee from demanding a public
hearing. Judicial candidates interviewed by
any commission shall have the right to
demand an open interview;
(3) deliberations by a public body
in connection with an administrative
adjudicatory proceeding. For purposes of this
paragraph, an “administrative adjudicatory
proceeding” means a proceeding brought by
or against a person before a public body in
which individual legal rights, duties or
privileges are required by law to be
determined by the public body after an
opportunity for a trial-type hearing. Except
as otherwise provided in this section,
the actual administrative adjudicatory
proceeding at which evidence is offered or
rebutted and any final action taken as a
result of the proceeding shall occur in an
open meeting;
(4) the discussion of personally
identifiable information about any
individual student, unless the student, his
parent or guardian requests otherwise;