Microsoft Teams Settings 101

Teams Settings Basics

Quick Reference Guide

MICROSOFT TEAMS SETTINGS 101

In Windows, click Start > Microsoft Corporation > Microsoft Teams.

On Mac, go to the Applications folder and click Microsoft Teams.

On mobile, tap the Teams icon.

Manage profile settings

Change app and call

settings, change your pic, or

download the mobile app.

General

Profile Icon > Settings

The initial view when Settings is selected is General.

Within this area, Teams users can set any available settings, including the

overall application color scheme, enable or disable some Teams application

settings, and define their Language preferences as well as the Date/Time

formats.

Note: Settings are optional and setting access is defined by your organization.

Pick a Theme

Click on the look you like - Default, Dark, or High Contrast.

Application Settings

Click to place check marks next to the App settings you wish to use.

Note: Some settings require a restart of the application to take effect.

 Choose the App language which also defines the Date/Time display format

 Choose a Keyboard Language

Delegates

Select and allow other Teams users to manage calls for you and see who may

have selected you to be a Delegate for them.

Language and Date/Time Formats

Language settings default to English (United States)

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MICROSOFT TEAMS SETTINGS

Privacy

In the Privacy section, users may define a list of Teams users you'll still

receive notifications from when Do Not Disturb is enabled, and you

may also elect to participate in data collection and surveys from

Microsoft Teams.

Manage Priority Access

Click on the button and use the search dialog to find and select Teams

contacts you still want to receive notifications from even when you're set

to Do Not Disturb.

Surveys

Slide the toggle to the right (green) to elect to participate in Microsoft Teams

surveys.

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MICROSOFT TEAMS SETTINGS

Notifications

This section of Settings allows Teams users to define the ways they want

receive notifications of @Mentions, Messages, Meetings, and other contact

attempts and follow specific Teams users to get status updates.

Notification Options

Use the adjacent drop-down menu tools to select the notification types

you prefer for:

 Mentions - Personal, Channel, Team

 Messages - Chats, Replies, Likes/Reactions, Followed Channels,

Trending

 Other - Team / Role changes, Notification sounds, Activity emails

 Meetings - Meeting start notifications

Status

Create a list of Teams users that you want to receive a notification about

when their status changes to Available or Offline.

Quick Reference Guide

MICROSOFT TEAMS SETTINGS

Devices

In this section of the settings, you may select, test, and manage the devices

used with Teams for calls and meetings.

Audio Devices

Select from the available system audio device options:

 System Setup (generally defined by your organization)

 Speaker

 Microphone

Make a test call

Click this button to test dial and see how your mic, speaker, and camera are

working with App dialing.

Contact your system administrator for assistance if you have call issues.

Secondary Ringer

Select an available option which will also ring when someone calls you.

Camera

Select the connected camera you want Teams to use for calls and

meetings, and see a preview of that camera's video feed.

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MICROSOFT TEAMS SETTINGS

Note:

 The test call feature may only be available in English for now.

Additional languages are coming soon.

 Test recordings won't be retained or used by Microsoft.

Permissions

Allow the Apps you add-on as tabs in your Teams application to access useful device features.

Apply the same permissions to all of your Apps (they'll be listed here as more are added),

or customize the available permissions for each one - it's up to you.

Quick Reference Guide

MICROSOFT TEAMS SETTINGS

Manage call rules, setup Teams voicemail, choose a ring tone, and