New Microsoft Teams Settings 101

Intro to New Teams Settings

Quick Reference Guide

NEW TEAMS SETTINGS 101

In Windows, click Start > Microsoft Corporation > Microsoft Teams.

On Mac, go to the Applications folder and click Microsoft Teams.

On mobile, tap the Teams icon.

Manage Teams Settings

Change app, call, video and meeting

settings, access Help and Training, Cast to

a local device, download the mobile

Teams app, and elect to use New Teams.

Note: MS Teams features and settings are constantly updated in continuous integrations. Check the latest Help file for more information as new features, settings, and options are launched.

General

 > Settings

The initial view when Settings is selected is General.

Within this area, Teams users can define available settings, including the

startup behavior, content display, Out of Office, and use of reply suggestions

and spell check features

Note: Settings are optional and setting access is defined by your organization.

System

Click to place check marks in the boxes next to the settings related to startup

and exit or close that are displayed in this section:

• Auto-start Teams

Open application in background

• On close, keep the application running

• Register the new Teams as the chat app for Microsoft 365 (requires

restart)

Opening content in Teams windows

Click chose how new chats you create are displayed. You may elect to use in-

line (within the teams app) or to pop a new window.

Starting Chats

Click within the radio button to elect to open chats inline in the main Teams

window or in a new window

Out of Office

Click the View button in the section to

review and manage your Out of Office

message as it will display to others in

Teams.

Suggested Replies

Click to place a check mark next to this optional setting to allow Teams to

display suggested replies while chatting.

Spell Check

Click to place a check mark next to this optional setting to allow Teams to

provide spell checking functionality. (Requires a restart)

Quick Reference Guide

NEW TEAMS SETTINGS 101

Accounts and Orgs

In the Accounts and Orgs section, users may review a list of Microsoft Teams

accounts your organization provided for your access/use and access the

account management tools your organization provides to you for your

Microsoft Teams instance.

Manage

Click on the Manage button displayed here to access and manage the

Microsoft Teams account information for your instance in a new browser

window.

The Microsoft Teams accounts for your Organization assigned to you will be

listed in this section, as well.

Users may click to toggle each listed Microsoft Teams account to

Enabled (On/blue) or Disabled (Off/gray), as desired.

Quick Reference Guide

NEW TEAMS SETTINGS 101

Privacy

In the Privacy section, users may define a list of Teams users you'll still receive

notifications from when Do Not Disturb is enabled, and you may also elect to

participate in data collection and surveys from Microsoft Teams.

Manage Priority Access

Click on the button and use the search dialog to find and select Teams

contacts you still want to receive notifications from even when you're set to

Do Not Disturb.

Read Receipts

Slide the toggle ON to the to elect to allow others to know when you've read

their messages. (requires each chat window to be reopened to update the

setting).

Surveys

Slide the toggle to the right (green) to participate in Microsoft Teams surveys.

Blocked Contacts

Click to enable/disable the call block for no caller ID setting and view/

administer the numbers that are currently in your call block list.

Diagnostic Data Viewer and Extended Data Viewer

These sections define data collection for debugging.

Keyboard Shortcut to UnMute

Slide the toggle to enable/disable a Teams-only keyboard shortcut for mute

during meetings.

Show In Meeting Report

Slide the toggle to ON to allow webinar organizers to gather attendance

information.

End to End Encrypted Calls

Slide the toggle to ON (where available) to use encryption for your calls.

Optional Connected Experiences

Slide the toggle to ON to allow use optional tools your organization allows.

Quick Reference Guide

NEW TEAMS SETTINGS 101

Notifications and Activity

This section of Settings allows Teams users to define the ways they want to

receive notifications of @Mentions, Messages, Meetings, and other contact

attempts.

 When Windows Do Not Disturb is turned on, don't show me Teams

Notifications (except for calls and meetings) -

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Open Windows Do not disturb settings - click this link to open a new

browser window to manage your Windows DND settings.

 Notifications-

 Missed Activity Emails-

Meetings

Manage the Meeting notification display options for the following:

 Chat message notifications

 @Mentions

 Channel and Team @Mentions

 Tag @Mentions

 Everyone @Mentions

 Personal @Mentions

 Replies to my channel posts and replies

 Likes and Reactions

 Posts in Shown and Pinned Channels

Chats and Channels

Manage the notification display options for the following Teams Activities:

General

Manage the notification display options for the following:

 Meeting Start Notifications - toggle to turn ON or OFF

 Meeting Chat Notifications - select your setting preference

Quick Reference Guide

NEW TEAMS SETTINGS 101

Appearance and Accessibility

In this section of the settings, the user manages display settings for

Teams appearance and accessibility features.

Sign Language View

Manage the display options for signers in meetings:

 Comfy or Compact - Choose the preferred display view option.

 Show message previews in your chat list - click to toggle ON or OFF.

Theme

Manage the theme display options for your Teams instance.

Chat Density

Manage the display options for the following:

 Click to toggle this optional setting On or OFF.

 Manage Signers - if the setting is ON, click to identify Teams contacts who

should be considered Signers in Teams meetings

Animation

Click to toggle animations ON or OFF.

Language

Select a language for Teams from options available in the drop-down.

Translation

Select a language for Teams to Translate other languages to from the

options available in the drop-down. (English by default)

Teletypewriter Mode

Click to toggle TTY ON or OFF. When one the user can utilize text to

communicate over the phone.

Must be connected to a TTY device for this feature to function.

Quick Reference Guide

NEW TEAMS SETTINGS 101

Files and Links

In this section of the settings, users define where downloads are saved

and how links to files are opened.

Downloads

Click Change to modify the default system file location for Downloads from

Teams.

 Always ask where to save downloaded file - click to toggle ON or OFF as

desired.

File Open Preference

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the drodown selection tool otions.

Quick Reference Guide

NEW TEAMS SETTINGS 101

Calls

Manage call rules, setup Teams voicemail, choose a ring tone, and more in

the Calls section of Settings.

Call Handling and Forwarding

Choose how incoming calls are handled.

Manage Voicemail

Configure how unanswered calls and voicemails work in Teams.

 Record a custom greeting: click the Record a greeting button

and follow prompts

 Define rules for handling

your unanswered calls and

Voicemail

 Choose a Greeting Language

(default is English US)

 Type and save text-to-speech

greetings for your voicemail

 Elect how you wish to to use

your Out Of Office greeting

 Customize the contents of

your greeting

Ringtones

Preview and choose the preferred ringtones from the available options for:

Manage Call Group

Create and manage Call Groups who can receive calls on your behalf.

Manage Delegates

Click the Add a delegate button to assign someone to take your

calls, and manage your list of Delegates in this section.

 Forward all Calls - click to toggle ON or OFF as desired.

 When you receive a call - choose how you wish the call to be handled

 When you can't answer a call - choose how you wish the call to be handled

 Ring for this many seconds before redirecting - choose the number of

seconds before call handling redirects the call as specified.

 Calls for you

 Forward Calls

 Delegated Calls

Manage Out-Of-Office Voicemail

Define Out of Office voicemail

greeting behaviors and type a

custom greeting to be played.

Quick Reference Guide

NEW TEAMS SETTINGS 101

Captions and Transcripts

In this section of the settings, you may manage the setting options related

to transcription and live captions for meetings.

 Automatically identify me in meeting captions and transcripts

Transcription

Manage the ON/OFF setting option for the following:

 Filter profane words in meeting captions

 Always show live captions in meetings

Live Captions

Manage the ON/OFF setting options for the following:

Quick Reference Guide

NEW TEAMS SETTINGS 101

Devices

In this section of the settings, you may select, test, and manage the

devices used with Teams for calls and meetings.

Audio Settings

Select from the available system audio device setting management options:

Secondary Ringer

Select an available option from the drop-down list which will also ring when

someone calls you.

Video Settings

 Audio Devices - where available, choose to customize

 Speaker - select the speaker Teams will use for audio

 Microphone - select the microphone device Teams will use for audio

 Automatically Adjust Mic Sensitivity - click to enable/disable

 Sync Device Buttons - click to enable/disable

 Make a Test Call - Click to use Teams to test audio.

 Noise Suppression - select the noise suppression setting you prefer

 High Fidelity Music Mode - click to make this Teams audio feature

available in your meetings

 Spatial Audio - click to enable a sort of surround sound experience so

voices seem to come from the general on-screen location of the person

currently speaking during meetings

 Camera - Select the connected camera you want Teams to use for calls

and meetings, and see a preview of that camera's video feed.

 Adjust Brightness - Elect to auto-enhance low lighting as needed

 Soft Focus - Elect to apply smoothing to your on-camera appearance

 Green Screen - Elect to use green screen when applying a virtual

background to enhance to effects.

Quick Reference Guide

NEW TEAMS SETTINGS 101

Recognition

This section of the settings may offer the ability to manage voice recognition settings, if enabled by your Teams Admin - where available by region.

Note: Most Teams users will see the following at this time:

Quick Reference Guide

NEW TEAMS SETTINGS 101

Click on the Learn More link

to view more information.

About Teams

In this section of the settings, you may review the current information

about your Teams instance.

About Information

 Version - Your current MS Teams and Client version numbers display

here.

 Legal Information - Click to open and review in a new browser window

 Privacy and cookies- Click to open and review in a new browser window

 Third Party Notice - Click on an option to review the information for

Desktop and/or Web third-party notifications

 Early access - Elect to be included in the public preview of new Teams

versions by clicking to place a check in the box

Quick Reference Guide

NEW TEAMS SETTINGS 101

Quick Reference Guide

NEW TEAMS SETTINGS 101

Help

MS Teams provides extensive in-App Help & Training!

Click the Help option in the  drop-down menu in the New Teams Toolbar (or via your Profile and the left menu in Classic)

to quickly find helpful instructions and comprehensive training resources for all your Teams features 24 | 7 | 365.

While in your MS Teams app's Help

section view, click on the Training tab to

access Microsoft's constantly updated

training resources for Teams - including

instructions, videos, and guides.

Check here often for the latest

Help and Training resource updates.