Board Members:
Adebodun Ademoyo, Roxann Buck, Elizabeth Burns, Judy Davison, Arthur Kuckes, Matt McSherry, Schelley Michell-
Nunn, Raymond Schlather, Bruce Tytler
April 15, 2021
Board of Trustees Meeting
Executive Session @ 5:00 p.m.
Open Session @ ~6:00 p.m.
Agenda
1. Call to Order
2. Roll Call
3. Welcome Guests
4. Approval of Agenda
5. Public Comment**
6. Approval of March 18, 2021 Regular Meeting Minutes
7. Communications
8. Presentation: Review Redesigning America’s Community Colleges – Katrina Campbell,
Anndrea Mathers, Matty Hamel
9. Presentation: Developmental Education ENGL 100-098-049 Cohort – Kerry Curran
10. Information Items:
a. Human Resources Updates
11. CFO/Treasurer’s Report – Written Report Provided
12. Consent Agenda (Action Items):
a. Appointment of Personnel
b. Approval of Position Description - Director of Public Safety
c. Surplus Property
13. Standing Reports:
a. Provost & Vice President of Academic Affairs – Written Report Provided
b. Vice President of Student Affairs/Faculty Student Association – Written Report
Provided
c. Associate Vice President of Student Services/Senior Diversity Officer – Written Report
Provided
d. Associate Vice President of College Relations – Written Report Provided
e. Chief Information Officer (CIO) – No Report this month
f. College Senate – Written Report Provided
g. Tompkins Cortland CC Foundation, Inc. – Written Report Provided
h. Chairperson’s Report
i. Liaison Report – Cortland County
j. Liaison Report – Tompkins County
k. Student Trustee Report – Verbal Report
l. President’s Report – Will be added
14. Upcoming Events
15. Adjournment
**Public Comment: Provision is made at this point in the agenda for citizens of the College community to make comments regarding any
agenda item to be discussed at that meeting. Citizens will not be recognized at any other time except at the request of the Chairperson after
approval for such recognition by a unanimous vote of the Trustees in attendance. No person, not a member of the Board, shall speak for more
than five (5) minutes without specific approval of a majority of the Trustees. The minutes shall show that privilege of the floor was granted
and shall include a brief statement of the subject matter presented.
TOMPKINS CORTLAND COMMUNITY
COLLEGE BOARD OF TRUSTEES
Regular Board Meeting
March 18, 2021
Executive Session 5:00 p.m.
Open Session 6:00 p.m.
Via Zoom Due to COVID 19
PRESENT: Adebodun Ademoyo, Roxann Buck, Elizabeth Burns, Judy Davison,
Arthur Kuckes, Matt McSherry, Raymond Schlather, Bruce Tytler
EXCUSED: Schelley Michell-Nunn
COUNTY,
LIAISONS: Michael Lane
STAFF: Amber Boulay, Jan Brhel, Katrina Campbell, Bryan Chambala, Sharon
Clark, Colleen, Tim Densmore, Julie Gerg, LaSonya Griggs, CaryAnne
Keenan, Keith, Crystal Lyon, Anndrea Mathers, Greg McCalley, Kathleen
McConnell, Deb Mohlenhoff, Orinthia Montague, Scott Ochs, Lisa Payne,
Qian (Chien) Xu, Anna Regula, Paul Reifenheiser, Christine Shanks, Bill
Talbot, Malvika Talwar, Seth Thompson, Patty Tvaroha, Peter Voorhees,
Jonathan Walz-Koeppel, Carrie Whitmore,
GUESTS: Craig Stevens and Sam Pitts from The Bonadio Group (Audit firm)
1.
Call to Order: The meeting was called to order at 5:01 p.m. by Chair Schlather.
2.
Roll Call: Ms. Brhel called the roll.
3.
Executive Session (to discuss a personnel and financial issue – no action to
be taken) – It was determined that there was quorum. Mr. Tytler moved that the
meeting convene in executive session at 5:02 p.m. for discussion of a personnel
issue, with no action to be taken; seconded by Ms. Buck. Orinthia Montague,
Sharon Clark and Bill Talbot were invited.
Motion to go back into open session moved by Mr. McSherry seconded by Mr.
Ademoyo; approved unanimously at 6:06p.m.
The meeting reconvened in open session at 6:12 p.m.
4.
Roll Call: Ms. Brhel called the roll.
5.
Welcome Guests: Chair Schlather welcomed the large contingent of faculty and staff
who were in attendance for this meeting.
6.
Approval of Agenda: Ms. Buck moved that the agenda be approved;
seconded by Mr. Tytler; motion carried unanimously.
7.
Public Comment: None
8.
Approval of Minutes – Board Retreat February 11, 2021: Ms. Davison moved that
the minutes of the February 11, 2021, Board Retreat be approved with Mr. Tytler
being added as present; seconded by Mr. Ademoyo; motion approved amended
minutes unanimously. Regular Board Meeting February 18, 2021: Ms. Buck moved
that the minutes of the February 18, 2021, Regular Board Meeting be approved as
presented; seconded by Mr. Ademoyo; motion approved unanimously.
9.
Communications: None
10.
Presentation: Bonadio Audit Report -. A copy of the PowerPoint
presentation is attached to these minutes. It was noted that in performing the
audit no significant deficiencies or material weaknesses were identified in internal
control. No significant audit adjustments were identified in performing the audit.
The College received approximately $14 million in federal funds, including $12.4
million in Student Financial Aid and $1.3 million in Higher Education Emergency
Relief Funding (HEERF). It is noted that it is the audit firm’s responsibility to
express an opinion about whether the financial statements prepared by
management are fairly presented in all material aspects in accordance with U.S.
generally accepted accounting principles. It was noted that accounting estimates
are an integral part of the financial statements prepared by management and the
College has a more refined process that previously. A 3-4 page letter signed by
the President and CFO will be attached to the audit report. Resolution 2020-
2021-13 approving the 2019-2020 Audit – a motion was made by Mr. McSherry,
Mr. Tytler seconded the motion; the motion approving the 2019-2020 audit was
approved unanimously.
11.
Presentation: Institutional Research (IR) – Associate Provost, Dr. Malvika
Talwar – a copy of the presentation is attached to these minutes. Data
Informed Decision Making: This presentation was focused on discussing a) The
role of institutional research (IR) at TC3 broadly b) To provide a status report to
the Board regarding grant funding from Tompkins County. The grant funding was
provided to help modernize key IR data tools, and provide human resources to
help make this transition.
12.
Information Items:
a.
Human Resources Updates – No discussion.
13.
Interim CFO Report – Written report provided. Mr. Talbot reported that the next 6 – 8
weeks will be the timeline to have a better sense of where the College will be financially
moving forward.
14.
Consent Agenda (Action Items): Ms. Davison moved that the Consent Agenda be
approved as submitted; seconded by Mr. Tytler; the motion was called and carried
unanimously.
a.
Appointment of Personnel – No discussion.
15.
Standing Reports:
a.
Provost & Vice President of Academic Affairs – Written Report provided. Dr.
Reifenheiser noted that while the report was short in length the Academic Plan for
2020-2021 year was attached which had be reviewed by Academic Council,
President’s Cabinet and the full campus. Faculty contributed much more information
but noted that there are still things that need to be done moving forward. When
asked by Chair Schlather about Guided Pathways, Dr. Reifenheiser noted that
Guided Pathways was imbedded in the 2
nd
and 3
rd
areas of the plan.
b.
Vice President of Student Affairs & Faculty Student Association –
Written report provided. Mr. McCalley highlighted that the retention number
given in Dr. Talwar’s presentation are comparable with other colleges our
size and they represent first time/full time students. The retention for black
students at TC3 is slightly higher than that of white students, which isn’t the
norm. Enrollment numbers for Summer 2021 are up 3%. Three weeks ago,
Fall 2021 applications were down 47% and as of today (March 18
th
) they
are down 37% which shows that students are beginning to be more
engaged. Marketing will be sending materials that indicate a more “back to
normal” feel. A postcard will be sent to ~17,000 students. A College Fair is
planned and multiple Saturdays of planned events.
c.
Associate VP Student Services and Senior Diversity Officer – Written Report
provided. Mid-Winter Day was 95% remote, attendance was up, and feedback has
been positive. The Campus Strategic DEI Plan (Diversity, Equity and Inclusion) is
attached to this report. As a follow-up question to the Community Engagement
section, Chair Schlather inquired if there was a similarity between the information
given on City of Cortland Police and what has been in the media regarding the Ithaca
Police. The Student Engagement team in the ODESS, Residence Life and Student
Activities areas held a meeting to look at the possibilities of offering certification for
student leadership roles on campus.
d.
Associate VP for College Relations – Written report provided. In the ongoing
reporting of COVID testing/vaccinations, Ms. Mohlenhoff reported that 1 staff member
and 1 student tested positive this week, but that we haven’t so far seen a cluster like
are being seen at other colleges. She made note that anyone who hasn’t seen the
video view book on the website to take a look at it. It is also one of the “sliders” on
the main page.
e.
Chief Information Officer – No report this month.
f.
College Senate – Written Report provided. No discussion
g.
Tompkins Cortland Community College Foundation, Inc. – Written report
provided. No discussion.
h.
Chairperson’s Report – Chairman Schlather asked that all Board members finish
reading the book Redesigning America’s Community Colleges. The presentation at
the April 15
th
meeting will revolve around this.
i.
Liaison Report (Cortland County) – No report given.
j.
Liaison Report (Tompkins County) – Mr. Lane reported that commencement at
Cornell University was still not decided as in-person or virtual. He reiterated that
Tompkins County suffered the largest loss in sales tax due to lack of
commencement and other events. There is a special election next week to fill the
seat vacated by Anna Kelles. There was discussion on the Police Reform in the
City of Ithaca.
k.
Student Trustee’s Report – Verbal report given. Adebodun Ademoyo reported that
he is working with SGA to create more student activities, working on wellness and
mindfulness, restarting the LGBTQ Club and will be working with Gregg Kiehl, Library
Director, on more study hours in the library.
l.
President’s Report – Written report will be sent to Board members following the
meeting and added to the March 18, 2021 Board packet. Highlights include in the
Fall of 2019 and April 2020 the College submitted an application for a 2-part SUNY
grant. Funding from the SUNY Next Generation Job Linkage Program will enable the
College to create new tracks and micro-credentials in Applied Sciences and
Technology major. We will create an Electrical Technology track. (Please see the
written report for complete information.) The second part of the grant, the SUNY
Challenge, was for $3.1 million to fund capital improvements in various labs. (Please
see the written report for complete information.) Notification of the funds should be
by the end of April. The Fall of 2021 semester plans for a majority of in-person
courses. President Montague signed a SUNY EOP Advocacy letter sent to
legislators. This year’s commencement will be semi-virtual with Criminal Justice
Professor Scott Ochs giving the key note address.
16.
Upcoming Events – Ms. Buck mentioned the NYCCT Annual Board of Directors
Meeting on April 10
th
. The next Board of Trustees Meeting – April 15, 2021.
17.
Adjournment: Ms. Buck moved that the meeting be adjourned; seconded by Mr.
Ademoyo; motion carried unanimously. The meeting adjourned at 8:13 p.m.
Respectfully submitted,
Jan Brhel
Clerk of the Board of Trustees
Developmental Education
ENGL100-098-049 Cohort
Spring and Fall 2020: Success in the Time of Corona
2020 Developmental
Education Cohort
Teaching Faculty
Kerry Curran*,
Coordinator of
Dev. Ed. ENGL
Anna Regula*,
Coordinator of
Dev. Ed. RDNG
Patty
Buchanan
Aaron Decker
Kate Donohue*
Kimari Johnson
Kathy
Hemingway
Jones
Rochelle Mike
Angela
Palumbo
Kristi Potter
Theresa
Tambascio*
John Troyer
Steve Weed*
Sarah Wolff*
Heather Zaia
(* Strategic Work
Group Member)
Library Faculty
Eric Jenes
Susanna Van
Sant
Instructional
Technology
Associate
Breton
Bienvenue
Writing Center
Tutors
Ashley
Montgomery
Bobbie Weaver
Professional Development Sessions
• Paid for by the SUNY
Developmental Education Grant
• Additional funding from the SUNY
Strong Start to Finish Grant
2020 ENGL100-098-049 Course
Count
• Fall Sections: 18-20
• Spring Sections: 10-12
Covid-19 and the Digital Divide
Institutional Research provided by Qian Xu
School Wide Collaborative Intervention
Dr. Montague
commits to
student tech
funding, Spring
’20
Dev. Ed. Cohort
Forms Strategic
Work Groups,
Summer ’20
Librarians
Create Online
Research
Videos and
Source
Content, Spring
to Fall ’20
Dev. Ed Cohort
is trained in
TEAMS & Online
Instruction by
Bret, Spring to
Fall ’20
Strategic Work
Groups provide
shared
Blackboard
Resources in
common shell,
Summer ’20
Librarians &
Tutors are
embedded in
multiple Dev. Ed
sections, Fall ’20
The Good News
Institutional Research provided by Qian Xu
Conclusions
We few, we happy few, we band of educators…
We continue to evaluate the
variety of modalities and
educational interventions
and their success rates
Our paid professional
development collaborations
persist as we prepare for
uncertainty
We must reinforce our
commitment to non-cognitive
supports in the face of the
growing pandemic trauma
The Kidney Example: funding
a successful team
TC3 is a leader of educational
innovation when we commit
to working together
VP of Finance & Administrations Report: April 15, 2021
March Close (% of Yearly Budget Recognized/Expended):
Revenues as a % of budget is 79.7% compared to prior year’s (PY) 83.9%, $1.4M below budget. However, it is
the drawdown of Fund Balance, our Local Sponsors and New York State that are disguising the real severity of
revenue losses in Student Tuition and County Chargebacks. The College booked in 2019-20 a favorable $1.0M
favorable contribution to fund balance that it withdrew in 2020-21 to help cover planned enrollment losses in
fall. Our local sponsors with their prepayments are covering $1.5M earlier than in the prior year.
New York State, most recently and gratefully as a result of Washington’s $1.9 trillion dollar package, has paid
last year’s 4
th
quarter 20% deferred payment ($.5M) and 15% of the 20% withheld in the first two quarters of
2020-21 payments ($.7M) in addition to 95% of the 3
rd
quarterly payment ($2.1M). This will result favorably
in the College recognizing $1.9M in unanticipated revenue from NYS in 2020-21. However, due to the change
in NYS funding and the 5% holdback, the College will receive $.9M less in 2020-21 than had COVID not been a
factor.
Student Tuition Revenue is 82.3% compared to prior year’s 100.9%, $2.7M below budget. County Chargeback
Revenue is 50.1% compared to prior year’s 78.7%, $1.5M below budget. Together these two revenue sources
total a potential $4.2M loss in 2020-21 beyond the losses budgeted in fall.
Expenses as a % of budget is 57.8% compared to prior year’s 65.9%. Ignoring scholarships, the College’s
expenses are $2.7M favorable to budget compared to PY. They are attributable to three areas: 1) Temporary
natural savings associated with being predominately remote (e.g., less need for student workers, printing, and
travel), 2) Temporary reductions by suspending position backfills, minimizing of overtime, reducing the number
of classes, and the waiving of the December Health Care Consortium payment, and 3) Purposeful delay in
payments to conserve cash (e.g., Solar Payments, Insurance). It should be noted that many of these expenses
savings are a one time savings this year (e.g., Health Care Consortium) or will not continue once we resume
face-to-face instruction.
2020-21 End-of-Year Forecast:
A simple calculation in which we account for a favorable $1.9M in revenue from NYS, $2.7M in favorable
expense savings and $4.2M in unfavorable Tuition and County Chargeback revenue, the College is expected to
end the year with a favorable $.3M in excess revenue if it ignores the risks associated with 2021-22 revenue
shortfalls. The College cannot and is therefore assessing incremental 2020-21 expenditures that will reduce
the revenue shortfalls expected in 2021-22.
Federal Funds were made available to the institution through three Acts: CARES, CRRSA and ARP. CARES is all
spent and could only be used on incremental expenses associated with COVID related expenses and are part
of the EOY projections above.
The CRRSA Act was passed in December 2020 and the U.S. Department of Education authorized the College to
begin drawing down the approved $3.3M in institutional funds. The College has two years to utilize these
funds and the grant allows for use of these funds to offset the College’s loss of revenues. The College is
expected to receive guidance from SUNY on the methodology that the College will employ to begin to use
these funds. While we expect to draw down the majority, if not all, of these funds in 2020-21, we will not
require them this year and so it is likely they be recognized as a favorable contribution to the fund balance in
2020-21. However, like in 2020-21, it is expected that all these funds will be required to balance the budget in
2021-22 to cover the continued enrollment related revenue shortages.
ARP was passed on March 10
th
, 2021 and the College is expected to be appropriated $3.8M for institutional
funding. There has been NO guidance yet from the Feds on how these funds may be used or over what
timeframe.
Note: Each of these acts have a separate student funding component that must be distributed without benefit
to the College. CARES was $923K and is all distributed. CRSSA is another $923K and 97% will be distributed
under very specific instructions defined by SUNY and NYS Department of Budgets. The College expects to
distribute these funds shortly. In ARP there is $3.8M allocated to students without any guidance and/or
timeframes.
2021-22 Business Market and Budgeting Update:
Last year we modified the budgetary process to better align with how the resources requested for each
department would help fulfill the Strategic Plan. Even with COVID we made great strides in advancing our
accomplishments under that plan. This year COVID’s impact on enrollments (loss in revenue) has been
material. So in addition to furthering our efforts with the Strategic Plan we will also, when appropriate, be
aligning the budget with the market segments and specifically what student needs we hope to fulfill (see
2021-22 Market Segmentation whitepaper for more details). The real purpose is to stimulate ideas for new
programs and the allocation of resources that may increase enrollments in 2021-22.
Planning assumptions for 2021-22 may be adjusted as time progresses but currently we will assume:
Fall 2021: 16% decline in FTE Core enrollments, 0% change in Concurrent
Winter 2022: No change from 2020
Spring 2022: No change from 2021
Summer 2022: No change from 2021 but for the addition of Global
Tuition and Fees will remain at 2020-21 rates
No COVID restrictions in offering face-to-face classes
No restrictions within the residential halls
No change to the hours or food choices from the dining hall
All sports will resume and there will be no traveling restrictions
Departmental budgets will be collected at the end of April and Business Market Plans will begin being
developed over the next three weeks and shared with the College, Student Senate, TC3 Board of Trustees and
sponsoring Counties. These two sets of documents will be used to craft the 2021-22 College Budget developed
in May.
TOMPKINS CORTLAND COMMUNITY COLLEGE
PRELIMINARY APPROPRIATIONS 2020-2021
FINANCIAL REPORT FOR PERIOD ENDING Wednesdy, March 31, 2021
Modified Expend Unexpend % Total Exp YTD Exp PY % Fav Var %
Budget to Date Balance Expended PY PY to Date Expended (Unfav Var) Variance
2020-21 2020-21 2020-21 2020-21 2019-20 2019-20 2019-20 to PY to PY
Forecasted Dept. Appropriations
Personal Services 16,591,937 9,780,520 (6,811,417) 58.9% 16,713,194 10,397,955 62.2% 617,435 3.7%
Equipment 106,511 22,230 (84,011) 20.9% 110,487 93,523 84.6% 71,293 64.5%
Contractual Expenses 4,743,926 2,398,994 (2,344,932) 50.6% 4,590,741 3,020,949 65.8% 621,954 13.5%
Employee Benefits 8,696,941 4,435,704 (4,261,237) 51.0% 8,647,339 5,129,299 59.3% 693,595 8.0%
Total Forecasted Departmental
Appropriations
1
30,139,315 16,637,448 (13,501,597) 55.2% 30,061,761 18,641,725 62.0% 2,004,277 10.8%
Scholarships &Awards
Student Services 53,748 53,748 0.0% 120,938 181,508 150.1% 127,760 70.4%
Academic Support 3,694,156 3,270,094 (424,062) 88.5% 3,133,500 3,118,100 99.5% (151,994) (4.9%)
Total Scholarships & Awards 3,694,156 3,323,842 (370,314) 90.0% 3,254,438 3,299,608 101.4% (24,235) (0.7%)
Total Forecasted Appropriations
2
33,833,471 19,961,290 (13,871,911) 59.0% 33,316,199 21,941,333 65.9% 1,980,042 9.0%
Adjustments to Approved Budget
Personal Services 232,463 (232,463) 0.0% 0.0% 0 0.0%
Equipment
Contractual Expenses 507,787 (507,787) 0.0% 0.0% 0 0.0%
Employee Benefits (50,000) 50,000 0.0% 0.0% 0 0.0%
Total Adjustments to Approved
Budget
3
Favorable (Unfav) 690,250 0 (690,250) 0.0% 0 0 0.0% 0 0.0%
Personnel 16,824,400 9,780,520 (7,043,880) 58.1% 16,713,194 10,397,955 62.2% 617,435 3.7%
Equipment 106,511 22,230 (84,011) 20.9% 110,487 93,523 84.6% 71,293 64.5%
Contractual 5,251,713 2,398,994 (2,852,719) 45.7% 4,590,741 3,020,949 65.8% 621,954 13.5%
Scholarship & Awards Offset 3,694,156 3,323,842 (370,314) 90.0% 3,254,438 3,299,608 101.4% (24,235) -0.7%
Fringe Benefit
8,646,941
4,435,704
(4,211,237)
51.3%
8,647,339
5,129,299
59.3%
693,595
8.0%
Total Approved Budget
Appropriations
4
34,523,721 19,961,290 (14,562,161) 57.8% 33,316,199 21,941,333 65.9% 1,980,042 9.0%
Explanation of Sub-Totals and Totals:
1. Total Forecasted Departmental Appropriations: Enables an analysis of departmental operating costs.
2. Total Forecasted Appropriations: Forecasts the End-of-Year Appropriations for the College.
3. Total Adjustments to Approved Budget: Represents the forecasted adjustments to the 2020-21 Appropriations Budget. If
positive, less Fund Balance is required. If negative, more Fund Balance is required.
4. Total Approved Budget Appropriations: This represents the Approved Budget.
TOMPKINS CORTLAND COMMUNITY COLLEGE
PRELIMINARY APPROPRIATIONS 2020-2021
FINANCIAL REPORT FOR PERIOD ENDING Wednesdy, March 31, 2021
Modified Expend Unexpend % Total Exp YTD Exp PY % Fav Var %
Budget to Date Balance Expended PY PY to Date Expended (Unfav Var) Variance
2020-21 2020-21 2020-21 2020-21 2019-20 2019-20 2019-20 to PY to PY
Instruction
Personal Services 7,949,457 4,630,574 (3,318,883) 58.3% 7,758,729 4,953,994 63.9% 323,420 6.5%
Equipment 725 725 0 100.0% 3,959 4,345 109.7% 3,620 83.3%
Contractual Expenses 1,606,679 734,887 (871,792) 45.7% 1,224,191 838,584 68.5% 103,697 12.4%
Employee Benefits 4,106,566 2,094,218 (2,012,348) 51.0% 3,978,978 2,429,243 61.1% 335,024 13.8%
Total Instruction 13,663,427 7,460,404 (6,203,023) 54.6% 12,965,857 8,226,165 63.4% 765,761 9.3%
Public Service
Personal Services 168,000 106,208 (61,792) 63.2% 133,177 63,850 47.9% (42,358) (66.3%)
Equipment
Contractual Expenses 6,550 1,554 (4,996) 23.7% 1,944 1,666 85.7% 112 6.7%
Employee Benefits 51,175 47,669 (3,506) 93.1% 68,484 31,324 45.7% (16,345) -52.2%
Total Public Service 225,725 155,431 (70,294) 68.9% 203,604 96,840 47.6% (58,592) (60.5%)
Academic Support
Personal Services 1,588,271 1,009,208 (579,063) 63.5% 1,641,684 953,223 58.1% (55,985) (5.9%)
Equipment 38,679 (38,679) 0.0% 16,158 29,912 185.1% 29,912 100.0%
Contractual Expenses 246,340 103,589 (142,751) 42.1% 237,264 159,875 67.4% 56,287 35.2%
Employee Benefits 838,197 450,387 (387,810) 53.7% 826,366 474,477 57.4% 24,091 5.1%
Total Academic Support 2,711,487 1,563,183 (1,148,304) 57.7% 2,721,472 1,617,487 59.4% 54,304 3.4%
Libraries
Personal Services 414,637 268,555 (146,082) 64.8% 435,646 269,661 61.9% 1,106 0.4%
Equipment 0 0.0% 1,179 1,179 100.0% 1,179 100.0%
Contractual Expenses 194,462 92,507 (101,955) 47.6% 190,166 160,550 84.4% 68,043 42.4%
Employee Benefits 212,191 120,409 (91,782) 56.7% 211,081 132,872 62.9% 12,463 9.4%
Total Libraries 821,290 481,471 (339,819) 58.6% 838,072 564,263 67.3% 82,791 14.7%
Student Services
Personal Services 1,879,574 1,170,760 (708,814) 62.3% 2,313,030 1,418,512 61.3% 247,752 17.5%
Equipment 0 0.0% 1,152 1,152 100.0% 1,152 100.0%
Contractual Expenses 367,934 128,152 (239,782) 34.8% 599,474 412,324 68.8% 284,172 68.9%
Employee Benefits 1,105,783 527,503 (578,280) 47.7% 1,125,349 701,510 62.3% 174,007 24.8%
Total Student Services 3,353,291 1,826,415 (1,526,876) 54.5% 4,039,005 2,533,498 62.7% 707,083 27.9%
Maintenance and Operations
Personal Services 1,441,525 903,569 (537,956) 62.7% 1,633,822 1,087,976 66.6% 184,408 16.9%
Equipment 30,948 (30,948) 0.0% 23,028 17,964 78.0% 17,964 100.0%
Contractual Expenses 903,038 444,078 (458,960) 49.2% 1,003,888 578,660 57.6% 134,581 23.3%
Employee Benefits 781,458 405,227 (376,231) 51.9% 987,157 543,737 55.1% 138,510 25.5%
Total Maintenance and Operations 3,156,969 1,752,874 (1,404,095) 55.5% 3,647,896 2,228,337 61.1% 475,463 21.3%
Institutional Support
Personal Services 1,652,591 814,222 (838,369) 49.3% 1,212,798 714,283 58.9% (99,939) (14.0%)
Equipment 2,085 1,815 (270) 87.1% 0.0% (1,815) 0.0%
Contractual Expenses 439,963 160,845 (279,118) 36.6% 418,224 252,140 60.3% 91,295 36.2%
Employee Benefits 805,637 400,323 (405,314) 49.7% 623,656 353,176 56.6% (47,147) (13.3%)
Total Institutional Support 2,900,276 1,377,205 (1,523,071) 47.5% 2,254,678 1,319,598 58.5% (57,606) (4.4%)
General Institutional Services
Personal Services 1,497,882 877,424 (620,458) 58.6% 1,584,307 936,455 59.1% 59,031 6.3%
Equipment 34,074 19,690 (14,384) 57.8% 65,011 38,971 59.9% 19,281 49.5%
Contractual Expenses 978,960 733,382 (245,578) 74.9% 915,591 617,149 67.4% (116,233) (18.8%)
Employee Benefits 795,934 389,968 (405,966) 49.0% 826,267 462,962 56.0% 72,993 15.8%
Total General Institutional Services 3,306,850 2,020,465 (1,286,386) 61.1% 3,391,176 2,055,537 60.6% 35,072 1.7%
Total Forecasted Departmental
Appropriations
1
30,139,315 16,637,448 (13,501,867) 55.2% 30,061,761 18,641,725 62.0% 2,004,277 6.7%
TOMPKINS CORTLAND COMMUNITY COLLEGE
PRELIMINARY APPROPRIATIONS 2020-2021
FINANCIAL REPORT FOR PERIOD ENDING Wednesdy, March 31, 2021
2020-21 2020-21 2020-21 2020-21 2019-20 2019-20 2019-20 Variance % Variance
Mod Budget
Actual Uexpended % Total Exp PY to Date PY % CY to PY CY to PY
Balance
Unexpended
PY Expended Fav(Unfav) Fav(Unfav)
Retirement Incentive Costs 183,095 134,100 (48,995) 73.2% 401,467 493,423 122.9% 359,324 72.8%
HRA Retiree Benefits 73,234 73,234 0.0% 101,940 77,230 75.8% 3,996 5.2%
State Employee's Retirement 980,000 571,376 (408,624) 58.3% 2,313,603 627,619 27.1% 56,242 9.0%
State Teacher's Retirement 280,000 95,290 (184,710) 34.0% 388,093 113,852 29.3% 18,562 16.3%
Optional Retirement Fund 920,000 497,685 (422,315) 54.1% 882,011 514,927 58.4% 17,242 3.3%
Social Security 1,318,524 695,701 (622,823) 52.8% 1,301,322 798,739 61.4% 103,038 12.9%
Worker's Compensation 136,000 61,214 (74,786) 45.0% 103,137 87,909 85.2% 26,695 30.4%
Executive Benefits 25,000 31,864 6,864 127.5% 37,674 33,129 87.9% 1,264 3.8%
Disability Insurance 11,500 5,322 (6,179) 46.3% 9,680 4,928 50.9% (393) (8.0%)
Hospital and Medical Insurance 2,987,697 1,427,077 (1,560,620) 47.8% 2,838,714 1,687,283 59.4% 260,206 15.4%
Post Retirement Health Insurance 1,576,625 720,000 (856,625) 45.7% 1,396,437 850,000 60.9% 130,000 15.3%
Employee Tuition Benefits 108,500 87,568 (20,933) 80.7% 122,098 115,100 94.3% 27,533 23.9%
Life Insurance 10,000 2,674 (7,326) 26.7% 8,367 4,134 49.4% 1,460 35.3%
Vacation Benefits 120,000 60,000 (60,000) 50.0% 292,436 35,000 12.0% (25,000) (71.4%)
Miscellaneous 125 125 0.0% 4,150 4,225 101.8% 4,100 97.0%
Unemployment Insurance 40,000 15,000 (25,000) 37.5% 18,866 15,338 81.3% 338 2.2%
Total Employee Benefits 8,696,941 4,478,229 (4,218,712) 51.5% 10,219,996 5,462,835 53.5% 984,607 18.0%
TOMPKINS CORTLAND COMMUNITY COLLEGE
PRELIMINARY APPROPRIATIONS 2020-2021
FINANCIAL REPORT FOR PERIOD ENDING Wednesdy, March 31, 2021
Modified Revenues Unrealized % Total Rev YTD Rev PY % Fav Var %
Budget to Date Balance Realized PY PY Realized (Unfav Var) Variance
2020-21 2020-21 2020-21 2020-21 2019-20 2019-20 2019-20 to PY to PY
Tuition
Fall & Spring 11,408,279 10,065,148 1,343,131 88.2% 11,225,604 11,540,278 102.8% (1,475,130) -12.8%
Winter 264,680 204,000 60,680 77.1% 130,570 133,570 102.3% 70,430 52.7%
Summer 924,819 24,032 900,787 2.6% 582,038 140,080 24.1% (116,048) -82.8%
Nonresident Tuition 893,947 839,475 54,472 93.9% 605,886 874,448 144.3% (34,972) -4.0%
Student Fee Revenue 1,177,727 942,415 235,312 80.0% 1,078,264 1,057,516 98.1% (115,100) -10.9%
Total Tuition 14,669,452 12,075,071 2,594,381 82.3% 13,622,362 13,745,891 100.9% (1,670,820) -12.2%
Government Appropriations
New York State 8,045,648 7,565,981 479,667 94.0% 9,906,511 7,822,428 79.0% (256,447) -3.3%
Local Sponsors 4,882,882 3,979,549 903,333 81.5% 4,882,882 2,441,441 50.0% 1,538,108 63.0%
Appropriated Cash Surplus 1,011,667 1,011,667 0 100.0% 500,000 500,000 100.0% 511,667 102.3%
Charges to Other Counties 5,325,272 2,668,853 2,656,419 50.1% 4,686,054 3,687,777 78.7% (1,018,924) -27.6%
Board Designated Reserves 0 0.0% 61,872 61,872 100.0% (61,872) -100.0%
Total Govt Appropriations 19,265,469 15,226,050 4,039,419 79.0% 20,037,319 14,513,518 72.4% 712,532 4.9%
Other Revenues
Service Fees 98,800 44,079 54,721 44.6% 133,317 84,757 63.6% (40,678) -48.0%
Interest Earnings 4,000 3,656 344 91.4% 4,766 2,447 51.3% 1,210 49.4%
Rental of Real Property 27,000 900 26,100 3.3% 19,214 21,314 110.9% (20,414) -95.8%
Contract Courses 97,000 56,223 40,777 58.0% 31,852 60,059 188.6% (3,836) -6.4%
Noncredit Tuition 143,000 38,335 104,665 26.8% 113,103 102,807 90.9% (64,473) -62.7%
Grant Offsets 165,000 51,028 113,972 30.9% 185,218 106,347 57.4% (55,319) -52.0%
Unclassified Revenues 54,000 28,412 25,588 52.6% 192,485 174,341 90.6% (145,929) -83.7%
Total Other Revenues 588,800 222,633 366,167 37.8% 679,955 552,071 81.2% (329,438) -59.7%
TOTAL REVENUES
34,523,721
27,523,754
6,999,967
79.7%
34,339,636
28,811,480
83.9%
(1,287,726)
-4.5%
Student Revenue 13,775,505 11,235,596 2,539,909 81.6% 13,016,476 12,871,443 98.9% (1,635,848) -12.7%
State Revenue 8,045,648 7,565,981 479,667 94.0% 9,906,511 7,822,428 79.0% (256,447) -3.3%
Local Revenue 11,690,901 7,710,510 3,980,391 66.0% 10,854,776 7,555,736 69.6% 154,774 2.0%
Use of Fund Balance 1,011,667 1,011,667 0 100.0% 561,872 561,872 100.0% 449,795 80.1%
2021-22 Market Segmentation
The purpose of segmenting our market is to break our base of students into smaller more manageable
populations so that:
1) Needs of these groups can be better identified,
2) Provision and fulfillment of their needs can be assessed,
3) Cost to attract and serve can be quantified,
4) Resource alignment/investment can be sized and prioritized,
5) Lead generation can be improved through targeted marketing of messages, mediums and
frequency.
6) Lead conversions and retention can be improved, contributing to enrollment growth.
To qualify as a segment, we must be able to describe and quantify each group so that we can track
results. This process of identifying market segments can easily become very complex requiring market
studies to identify and validate needs. It can also move into directions that, while legitimate, make
identification and marketing to too complex for this year (e.g., visible and invisible disabilities). Instead
we may identify this as a need across segments, define as a “service,” rely on students self-identifying
and then track the usage of the service. Note 1: This is a fluid process and so over time we may find a
service (need) can be aligned with an identifiable group and therefore should become a market
segment. Note 2: Some segments may require the collection of data before we declare it a segment and
therefore may become a segment during the next business cycle (e.g., first generation students).
What segmentation is intended to be, is a conscious means of turning the budget process from a very
mechanical yearly process of allocating dollars and headcount to a multi-year living student centric
process with quantifiable validation points that allows for continuous assessments and adjustments
throughout the year. With segmentation, comes the opportunity to increase our marketing spend as it
is much more targeted to each group and uses the most effective mediums, frequency and messaging to
reach these students and is much more measurable than an umbrella campaign.
What segmentation it is not intended to be, is a means to identify all needs and/or allocate of all funds.
There are basic student needs like that of enrollment and retention activities that benefit all segments.
Academic programs constantly need advancements and updates and without investments in caring and
experienced faculty/adjuncts all other services and needs fulfilment would have little impact.
Additionally there is a need for capital investments in our infrastructure, facilities, grounds and
technology, which enables all of us to perform our basic everyday tasks.
Since the College wishes to integrate Market Segmentation into its 2021-22 Business Market planning
and Budget planning cycle, we will begin with three simple segmentations: 1) Purpose of Attending, 2)
Campus Experience and 3) Demographics (Age to begin with). Core students will be included in all three
segmentations and an example of needs has been used to describe the differences between each
segment. Note: As time progresses and further discussions, insights and comments are made we may
adjust and/or even sub-segment markets.
Purpose in Attending Segments
- Degree Seeking (Transfer) Students: In pursuit of an AS degree
o Needs: Meet 4-yr requirements or Minimum 2-Yr Requirement for entry level job
- Career Seeking Students: In pursuit of an AAS or Certification
o Needs: Meet career requirements, immediate employment benefits
Note: Consideration to sub-segment this group into Degree Seeking (immediate
employment) and Credential Seeking may be warranted.
- Global Students: Sponsored by a Global Partner
o Need: Experience, Earn U.S. College Credits
- Concurrent Students: High School students attending classes taught within their high school
o Needs: Increase likeliness to be accepted into their 4-yr 1st choice college, save money
Note: The school districts are great influencers, so the college support offered and
pricing model influence their choice of colleges for each course
FA Students 2018-19 2019-20 2020-21
Degree Seeking 1,366 1,255 1,003
Career Seeking 889 820 669
FA Core Students 2,255 2,075 1,672
Global 203 112 11
Concurrent Students 2,830 2,908 3,277
FA Students 7,543 7,170 6,632
YOY Change
Degree Seeking
-8.1% -20.1%
Career Seeking
-7.8% -18.4%
FA Core Students
-8.0% -19.4%
Global
-44.8% -90.2%
Concurrent Students
2.8% 12.7%
FA Students
-4.9% -7.5%
Campus Experience Segment
- Full-Time Commuting Students:
o Needs: Places to hang in-between classes, College experience
- Part-Time Commuting Students
o Needs: Flexible class schedule
- Residential Students: Reside in the dorms
o Needs: Full college experience with access to social experiences, student activities and
sports, wide variety and tasty food choices, safety
Note: This group is a little more complex as an athlete, may reside in the dorm and be
more of its own segment than a residential student
- Fully On-Line Students: All classes are on-line
o Needs: Access to support services remotely, network speed & stability, PC like device
Fall Core Students 2018-19 2019-20 2020-21
Commuters 1480 1307 711
Residential 469 434 222
Full On-Line 306 334 739
FA Core Students 2255 2075 1672
YOY Change
Commuters
-11.7% -45.6%
Residential
-7.5% -48.8%
Full On-Line
9.2% 121.3%
FA Core Students
-8.0% -19.4%
Demographics (Age)
- Young Adult Learners: Less than 25 years old
o Needs: College experience, advanced technology experiences in the classroom, multiple
class mediums options, remote on-line registrations
- Adult Learners: 25 years old or greater
o Needs: Ability to completion program with the highest grades, encouragement and the
building of confidence, encouragement to use support services, non-electronic
marketing and communications most desirable
Fall Core Students 2018-19 2019-20 2020-21
Traditional 772 725 606
Non-Traditional 1483 1350 1066
FA Core Students 2255 2075 1672
YOY Change
Traditional
-6.1% -16.4%
Non-Traditional
-9.0% -21.0%
FA Core Students
-8.0% -19.4%
Note: There may be enough similarities with Career Seekers to merge these two. Other demographics
worth evaluating are low-income, 1
st
generation, international, etc.
TOMPKINS CORTLAND COMMUNITY COLLEGE
Human Resources Updates - Status of Open Positions
as of April 5, 2021
UNCLASSIFIED STAFF
DESIRED
EMPLOYMENT APPLICATION
POSITION DATE ADVERTISED DEADLINE CURRENT STATUS
Instructor of Criminal Justice August 23, 2021 March 1, 2021 April 1, 2021 Reviewing Applications
Technology Support Associate ASAP N/A N/A Reviewing PAUSED Recruitment from
December 2019
CLASSIFIED STAFF
DESIRED
EMPLOYMENT
POSITION DEPARTMENT DATE CURRENT STATUS
Campus Peace Officer Campus Police ASAP Reviewing Applications
(Part-time Permanent)
Secretary CollegeNow ASAP Conducting Interviews
(1.0 FTE, Permanent)
Secretary School Food Grant ASAP Offer in Process
(.40 FTE, 2-Year Grant Funded)
FACULTY STUDENT ASSOCIATION
DESIRED
EMPLOYMENT
POSITION DEPARTMENT DATE CURRENT STATUS
Lifeguard Athletics & Recreation April 2021 Accepting Applications; Continuous Recruitment
Graduate Assistant Residence Life/Student Center April 2021 Accepting Applications; Continuous Recruitment
Substitute Teacher Childcare April 2021 Accepting Applications; Continuous Recruitment
Director of Residence Residence Life May 2021 Reviewing Applications
Life
Head Coach, Women’s Athletics & Recreation April 2021 Accepting Applications
Softball
Head Coach, Men’s Athletics & Recreation April 2021 Accepting Applications
& Women’s Golf
Open Positions April 2021
Page 1 of 2
BISTRO
DESIRED
EMPLOYMENT
POSITION DEPARTMENT DATE CURRENT STATUS
Banquet Server TC3 Bistro April 2021 Accepting Applications
Banquet Bartender TC3 Bistro April 2021 Accepting Applications
Banquet Supervisor TC3 Bistro April 2021 Accepting Applications
Bartender TC3 Bistro April 2021 Accepting Applications
Busser/Food Runner TC3 Bistro April 2021 Accepting Applications
Dishwasher TC3 Bistro April 2021 Accepting Applications
Line Cook TC3 Bistro April 2021 Accepting Applications
Server TC3 Bistro Aril 2021 Accepting Applications
Hired: Cody Capalongo (3/26/21)
Lillian Knowlton (3/27/21)
Host/Hostess TC3 Bistro April 2021 Accepting Applications
Open Positions April 2021
Page 2 of 2
TOMPKINS CORTLAND COMMUNITY COLLEGE
Human Resources Updates
Status of Grievances
as of April 5, 2021
COMPLAINANT SUBJECT DISPOSITION
None.
FACULTY ASSOC.
Faculty Association Article 15 Reductions in Staff- Dismissal
On behalf of Priscilla Burke
PAA
None.
TC3 ADJUNCT ASSOC.
None.
Grievance Report April 2021
TOMPKINS CORTLAND COMMUNITY COLLEGE
RESOLUTION 2020-2021-17
APPOINTMENT OF PERSONNEL
WHEREAS, The Department of Human Resources has confirmed that each of
the individuals identified on the attached list possesses credentials necessary for the
appointments indicated, and
WHEREAS, it also has been confirmed that each of the listed individuals has
accepted all requisite conditions for appointment, and
WHEREAS, each of the listed individuals also has been recommended for his
or her appointment by the President, be it therefore
RESOLVED, that the Board of Trustees of Tompkins Cortland Community
College hereby appoints the individuals listed on the attachment.
STATE OF NEW YORK: I, JAN BRHEL, CLERK of the Board of
SS: Trustees of Tompkins Cortland Community College,
COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is
a true copy of a resolution duly adopted by the Board of
Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the
15
th
day of April 2021, and the same is a complete copy of the whole of such resolution.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the official seal of Tompkins Cortland
Community College to be hereunto affixed this 15
th
day of
April 2021.
Clerk of the Board of Trustees
Tompkins Cortland Community College
Presented to the Board of Trustees
Monday, April 5, 2021
A
pp
ointment of Personnel
Employee Department Employment DatesTitle/Rank Salary
January
Teach per-student class compensated at independent
study rate (ENGL201-5 students)
Adjunct 1/27/2021 To 5/14/2021$3,000.00Marie, Jill
February
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Almann, Nancy
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Altmann, Herman
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Carr, Kyle
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Chapman, Robert
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Cicciarelli, Richard
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00DeGaetano, Margaret
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Farah, Fred
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Gammage-Sikora, Gina
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Garcia, Juliana
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Iacobucci, Christine
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Kidder, Jennifer
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Kobre, Michael
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00LaFavor, Erik
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Lyon, Crystal
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00McComb, Jared
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Meddaugh, Arlene
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Mucaria, Maria
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Need, Barbara
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Nobles, Jill
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Sewell, Patrick
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
A
djunct 2/25/2021$100.00Snyder, Stephen
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Tambascio, Theresa
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Waffner, Marcia
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Weed, Steve
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Yavits, Robert
Participation in Mid-Winter Professional Development
Activities - Per Adjunct Assoc. Contract
Adjunct 2/25/2021$100.00Zhao, Jiang
Page 1 of 1
TOMPKINS CORTLAND COMMUNITY COLLEGE
Presented to the Board of Trustee
April 15, 2021
Resignations/Retirements/Separations
NAME EFFECTIVE REASON
None.
FACULTY STUDENT ASSOCIATION
Gisselle Ruiz 4/2/2021 Resignation
BISTRO
None.
Retrenchment
NAME UNION NOTICE GIVEN EFFECTIVE DATE
Jada Mister PAA 11/10/20 04/30/21
Note: Extension Offered 01/27/21 08/31/21
Paul Brenner PAA 11/10/20 09/10/21
Bryan Chambala PAA 11/10/20 09/10/21
Jennica Petrella-Baum PAA 11/10/20 09/10/21
Peter Voorhees PAA 11/10/20 09/10/21
Eric Jenes Faculty Association 11/09/20 08/31/22
NOTE: Retrenchment notifications may be rescinded.
Resignations April 2021
TO: President Montague
FROM: Sharon Clark and Bill Talbot
RE: Position Descriptions for April 2021 Board Approval
DATE: March 30, 2021
For the month of April 2021, there is one position description being presented to the Board of
Trustees for approval:
Director of Public Safety
The Director of Public Safety is a member of the Campus Police Department. The position
focuses on managing the College’s campus safety and law enforcement programs. The position
has oversight and responsibility for safety and security planning for the main campus and
extension centers. This position was revised in 2009 when the Campus Police Department was
newly created. This position has been revised to more accurately reflect the duties of the
position and responsibilities within the department. The title’s classification remains a grade 6,
full-time, administrative position. The hiring range for a Grade 6 position is $75,610-$94,512.
This position is currently held by John Gebo who has been working under the title of interim
Director of Public Safety since April 2020.
TOMPKINS CORTLAND COMMUNITY COLLEGE
RESOLUTION 2020-2021-16
APPROVAL OF POSITION DESCRIPTION –
DIRECTOR OF PUBLIC SAFETY
WHEREAS, the College has determined, based on a review and
analysis of the functions within Campus Police, that there is a need to revise the
position description of the Director of Public Safety, and
WHEREAS, the attached Director of Public Safety position description has
been reviewed by the Administrative Classification Committee and the President’s Cabinet
and is recommended by the President, be it therefore
RESOLVED, that the Director of Public Safety position description be
approved in accordance with the position description attached to this resolution, and be it
further
RESOLVED, that the Human Resources Department be authorized to forward
the professional service position description to State University of New York for approval.
STATE OF NEW YORK: I, JAN BRHEL, CLERK of the Board of
SS: Trustees of Tompkins Cortland Community College,
COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is
a true copy of a resolution duly adopted by the Board of
Trustees of Tompkins Cortland Community College at a regular meeting of said Board on
the 15
th
day of April, 2021, and the same is a complete copy of the whole of such resolution.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the official seal of Tompkins Cortland
Community College to be hereunto affixed this 15
th
day of
April 2021.
Clerk of the Board of Trustees
Tompkins Cortland Community College
TOMPKINS CORTLAND COMMUNITY COLLEGE
Position Title Grade Page
Director of Public Safety 6 1 of 2
Organizational Unit Reports to Approved by
President
SUMMARY
Responsible to the College President for the development, implementation and management of the
campus safety and law enforcement programs of the College; including the protection of persons and
property on campus, safety and security planning for the campus and College satellite locations,
compliance with applicable laws, rules and regulations, supervision of department peace officers and
civilian staff, and acting as the primary liaison with local law enforcement agencies, courts and the
County District Attorney’s Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Responsible for developing, implementing, managing and making recommendations to the
College for improving the safety and security program for the protection of persons and property,
and ensuring that College safety and security programs and policies are compliant with applicable
federal, state and local laws, rules and regulations. This responsibility includes all College
properties.
2. Responsible for the development, implementation, ongoing maintenance and enforcement of
Department of Campus Police operational policies, procedures and guidelines in order to ensure
quality and consistency of safety and law enforcement services, and compliance with federal, state
and local laws, rules and regulations.
3. Responsible for the annual collection and compilation of applicable Clery data and acts as the
Campus Safety Survey Administrator to report said data to the United States Department of
Education on an annual basis. Creates, maintains and disseminates the College Annual Security
and Fire Safety Report in compliance with applicable Clery Law.
4. Implement, coordinate and manage required law enforcement specific technological programs
required for departmental function and interface with various state and county agencies/offices,
including but not limited to, TraCS, Spillman, NetMotion, Axon Sync and departmental body
worn camera storage and retention systems.
5. Establishes and maintains necessary and appropriate contacts with local law enforcement agencies,
first responder agencies (fire, EMS), courts and representatives from the Tompkins County
District Attorney’s Office.
6. Establishes and maintains appropriate Memorandums of Understanding with local law
enforcement agencies in accordance with applicable federal, state and local laws, rules and
regulations.
TOMPKINS CORTLAND COMMUNITY COLLEGE
Position Title Grade Page
Director of Public Safety 6 2 of 2
Organizational Unit Reports to Approved by
President
7. Coordinates and participates in the response to campus emergencies. Responsible for acting as the
College’s liaison with federal, state, and local law enforcement and safety officials during
emergencies. Responsible for making appropriate emergency and timely notifications in
compliance with applicable federal and state laws, rules and regulations.
8. Oversees and directs the enforcement of federal and state laws on campus, as well as College rules
and policies. Oversees criminal investigations and directly participates in the investigatory process
of more serious criminal incidents (e.g., violent felony offenses, sex offenses, etc.).
9. Coordinates and oversees the annual training of sworn department staff to ensure compliance with
applicable federal and state laws, rules and requirements.
10. Provides staff support to the Campus Safety Advisory Committee, and uses input from this
committee to improve safety and security operations of the College.
11. Develops, implements, and supervises a crime prevention program to assure the safety and
security of persons and property on all College facilities.
12. Directs the staff of the Campus Police Department. Assures effective use of human resources by
coordinating hiring, training, scheduling, evaluating, counselling, disciplining, and any other
administrative actions required for the effective function of the department. Conducts all personnel
matters in accordance with federal, state and local laws, regulations, and collective bargaining
agreements.
13. Assures efficient use of material resources by assessment of department needs, development of
budget recommendations, and management of the department within the budgetary constraints
imposed by the College.
14. Serves on various College committees and performs other job related tasks as assigned.
SUPERVISION
Types Supervised (check each category): Indicate number of direct reports in each category:
X Classified Staff 7-9 # of Classified Staff
Administrative _ __ # of Administrative
Faculty __ # of Faculty
Adjunct faculty, students, etc. _____ # of Adj. faculty, students, etc.
MINIMUM QUALIFICATIONS
Bachelor’s degree and a minimum of ten years of experience in the field of law enforcement, at least three
years of which must have been in a supervisory capacity. Must be certified and maintain certification as a
campus peace officer or police officer in New York State; New York State DCJS Supervisory
certification and possess a valid New York State driver’s license.
PREFERRED QUALIFICATIONS
College law enforcement and college supervisory experience.
TOMPKINS CORTLAND COMMUNITY COLLEGE
RESOLUTION 2020-2021-15
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, Tompkins Cortland Community College desires to dispose of its
surplus property, and
WHEREAS, the Administration has identified the equipment on the list attached
to this resolution as obsolete, be it therefore
RESOLVED, that the Board of Trustees of Tompkins Cortland Community
College authorizes the administration to dispose of the equipment according to appropriate
College policies and legal requirements.
STATE OF NEW YORK: I, JAN BRHEL, CLERK of the Board of
SS: Trustees of Tompkins Cortland Community College,
COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is
a true copy of a resolution duly adopted by the Board of
Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the
15
th
day of April 2021, and the same is a complete copy of the whole of such resolution.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the official seal of Tompkins Cortland
Community College to be hereunto affixed this 15
th
day of
April 2021.
Clerk of the Board of Trustees
Tompkins Cortland Community College
April 2021
From: Kevin Caveney, Purchasing
Re: Disposal of Surplus Items Report
Upon advisement from Campus Technology, and due to equipment replacements and/or
upgrades, the following equipment has been determined to be obsolete and/or non-functioning,
and of no further use to the College. Equipment determined to have any useful value outside of
its original purpose with the college is normally designated for auction or placement with non-
profit agencies if feasible. The remaining items are designated for e-waste/ recycling with
Regional Computer Recycling and Recovery. Prior to disposal, proper security measures are
completed and documented. Designated drives are destroyed and the items to be recycled are
done so following appropriate compliance in relation to security and environmental concerns.
Upon disposal, items are removed from the College’s inventory.
2 – Cameras
2 – ‘Walkie-Talkies’
36 – Monitors
4 – Printers
88 – Computers
4 – Scanners
1 – Transcription Machine
1 – Docking Station
1 – Server
1 – Projector (Donated)
Upon advisement from and in coordination with the Buildings and Grounds Department and the
related department(s), due to non-use and declined condition, age, wear, breakage and/or
replacement upgrades, the following items were determined to be obsolete and of no further use
to the College. The items have been disposed of and removed from the College’s inventory.
8 – Vacuum Cleaners
Upon advisement from and in coordination with the Buildings and Grounds Department, due to
non-use and declined condition, the following vehicle was determined to be beyond reasonable
repair, and of no further use to the College. The vehicle was placed for auction through Auctions
International and sold for $3,850.00.
1 – 2009 Ford F-150 Pickup Truck
Provost Report
April 2021
SUNY Gen Ed Proposed Changes: SUNY has proposed some extensive changes to General Education
Policies. During the Provost Hour on April 1, we reviewed the proposed changes and talked about some
next steps. Included in the Provost Communications Folder on Sharepoint are the following: the SUNY
proposed changes; my “rough” review of some of the key changes and some initial (and incomplete)
thoughts on the changes; and the SUNY e-mail that explains how to provide feedback (that e-mail was
also forwarded to the campus last week) . We recorded the hour, and it can be found here.
Faculty Meeting February: We held a faculty meeting on 2/19. The agenda items were as follows:
Mental Health Updates; Academic Calendar 22-23; Progress Reports; Mid-Winter Day; Let’s Talk about
It; and Lecture-Capture Simulcast Discussion (Representative Nursing Faculty). The meeting was
recorded and you can view it by following this link.
Faculty Meeting March: We held a faculty meeting on Friday 3/19. The agenda included a proposal to
change the TC3 Core Requirements; a discussion of ENGL 201 (Public Speaking), ENGL 204 (Interpersonal
Communication), ENGL 210 (Intercultural Communication); a review of the optional 8 week progress
reports; and presentations from faculty about ways to engage remote students. The link to the meeting
can be found following this link.
Academic Assessment: The Academic Assessment Committee hosted a session on Mid-Winter day. The
portion about Curriculum Mapping was recorded and can be found here. We had a request for the
most current revised PLOs (Program Learning Outcomes). We have placed those in the Provost
Communication Folder, and we will update the document as PLOs are revised and finalized. We also
held a workshop on March 30
th
to assist Chairs working on Curriculum Mapping using the new template.
Brightspace: It appears that SUNY has chosen Brightspace as the new LMS (Learning Management
System) to replace Blackboard in December 2022. That is not official yet, but it looks like we are
heading in that direction. I am quite sure you will hear a lot more about this in the coming weeks and
months as we work on an effective transition. I went through a transition from Blackboard to
Brightspace at my last college. I am/was a fairly heavy LMS user; the transition was a good one for me,
as my classes transferred well. I didn’t find Brightspace difficult to learn, but there was a period of
adjustment.
Fall Planning: Malvika and her crew (Teresa, Vicki, Chairs, etc) have been working hard at the Fall
schedule. We are planning to offer approximately 50-60% of our courses with a face-to-face
component. We will offer approximately 30-35% of our classes as asynchronous (no meetings). The rest
will be remote synchronous. We usually offer that range for asynchronous classes, so that is not a
change from a “typical” academic semester. The face-to-face number is much closer to a typical year
than what we did this year with a key caveat: we plan for the most of those face-to-face classes to still
be blended and not meet in person as often they would have in the past. We are planning our schedule
with health protocols in mind and an anticipation that students will continue to want much of the
flexibility we offered this past year. If that is incorrect we can always pivot and add more typical face to
face offerings (if health codes allow). You will probably start hearing that many four-year schools will
be returning to business as usual, but please remember that they have different students than we do.
The plan I have outlined above is very much in line with the other SUNY Community Colleges of which I
am aware. It has been hard to do this without guidance from SUNY or the State, but I am very
comfortable with the basic approach we have been planning and that Malvika and her team are
executing.
Room Review: Though we may not need all of our rooms in the Fall, the battle to crush the soul of the
hideous high-schoolish desk/chair combo thingies continues. For the record, we still have 7 rooms with
those diabolical creatures, but I have targeted two of those rooms for eradication of the beasts. They
will be replaced with more functional desks and separate chairs, all with wheels to make the spaces
more functional. This is part of the on-going effort to utilize the money from P-Tech funding to upgrade
our rooms and equipment. This year we will upgrade those two rooms and provide some needed
upgrades to lab equipment. If you are keeping track, we also have 6 rooms with the trapezoidal desks,
which are less offensive than the desk/chair combo thingies but still less than aesthetically or
functionally pleasing. They were pretty helpful during the pandemic actually. But don’t fret: they are on
my list. We’ll get them… eventually.
Job Linkages Grant: Last year we applied for two Workforce Development Initiative Grants, and we
received preliminary first-round approval for each. The first was a SUNY 20/20 Challenge Grant, for 3.1
Million to create infrastructure for programs (Micro-credentials mostly) related to Health, Civil
Engineering, and Advanced Manufacturing. The second was for a job linkages program for $289,500
over three years to help support the creation of Curriculum in those fields. Then COVID came and
ruined… well pretty much everything we previously thought was good. Funding was frozen. However, a
thaw appears to becoming. We have gotten word that we are going to be getting the funding for the
second grant for $289,500. While it isn’t 3.1 Million, it is still super helpful. These spaces are in
demand in our community, and a large part of our future is addressing the needs in those areas. This
will help.
Broken Record: I know I keep saying this, but I am getting excited every-time we get to stop reacting to
the Pandemic and resume the progress we were/are making towards meeting the evolving needs of or
constituents. That Job Linkages Grant is a part of that. Folks put in a lot of work on it last year, and it is
nice to see some ability to reap what we have sown.
Projects: Some faculty are working on some helpful projects this semester. These projects are a result
of dedicated grant funding or as a way for faculty to make up workload. I wanted to give folks an
update on what was happening. The following projects are underway: a review of the Teacher’s
Handbook; chairing of the Survey & Research Review Committee; coordination of our VINE program; a
review of Middle States Recommendations made after our self-study; organization of material as a
central repository for Middle States Information that a) needs to be publicly disclosed, and b) will be
needed for our next accreditation review in 2026-27; a review of course outlines to see what materials
may be missing or not in line with Master Course Syllabi and recommendations for possible changes to
our Course Outline Template; organization of internal professional development for Dev Ed English
professors; and 6 different projects in our Math department designed to review current processes,
update curriculum, offer more co-requisite courses, and reduce stand-alone dev ed courses. It is a lot of
good work that can bear great fruit in future semesters.
Academic Integrity Reporting: We have created an online form for reporting violations of our
Academic Integrity Policy. Please note that all violations of the Academic Integrity Policy should be
reported to the Provost office. This form allows us to more effectively catalog and keep track of these
matters. Thank you to Darese Doskal for helping to create the form and to Karla Block for helping to
provide some helpful resources, which are linked in the form. The form can be found here:
https://cm.maxient.com/reportingform.php?TompkinsCortlandCC&layout_id=34
Academic Integrity Policies: I put out a call for those who would like to serve on an ad-hoc committee to
review our Academic Integrity Policies and recommend changes (as appropriate). That group will report
its recommendations to the Provost’s Office, and then I will forward them for consideration to the
Faculty. We have three co-chairs leading a group of around a dozen faculty/staff.
Study Abroad in Fall: We have made the difficult decision to not have Study Abroad trips in the Fall.
We are unsure that we will be able to run the courses, and SUNY has provided no guidance about this
for Fall. It is next to impossible to pivot away from a study abroad trip, so we have decided to not to run
them for Fall. I’m hopeful for Spring for a return of Study Abroad.
Global and Budget: When we pitched the restructure of Global Initiatives, we committed to making the
budget – especially the bottom line – of Global more transparent. Here goes: 2018-19 (Revenue:
$1,088,509 – Expenses: $974,232 = $114,277); 2019-20 (Revenue: $484,445 – Expenses: $415,241 =
$69,204). You’ll see that those are quite different numbers year to year. Global was deeply impacted by
the Pandemic as student mobility was essentially frozen. For example, we had no on-campus Summer
Global Program in 2020 and one of the Disney Trips was cut short, and we had to refund money to
students. It is worth noting that the refunds will be encumbered in the 20-21 fiscal year, so the profits
from 2019-20 are essentially a wash. Furthermore, 20-21 will have no Disney Trips and no on-campus
Global, so revenues will be sparse. Global held its own in 19-20, but 20-21 will be rough. The
department has been working on a lot of projects to keep them poised to return when students can
travel again. Those are highlighted later in this report.
Jedi Council: The Registration Day Jedi Council has met multiple times. As a reminder the Jedi Council
(who needs another committee?) was formed to find appropriate replacements to Registration Day
starting in Fall 2021. We started by asking the following questions: what data would we like to see
before we begin, and what processes/procedures would we like to review/discuss. It was a good
meeting; we have a lot to consider, but I am confident that we can find effective replacements for
Registration Day that can be beneficial to students. For our second meeting, we met with a student this
week who walked through the registration process with his advisor, Janet Swinnich. It was pretty
illuminating. During our third meeting, we reviewed our “stop list,” which notes reasons that would
stop us from allowing a student to register; we reviewed barriers to students registering; we started
brainstorming ideas to help students overcome those barriers.
Student Course Feedback: Malvika and I field a lot of feedback about classes, both positive and
negative. We have not had an effective means to catalog this information. To mitigate that we have
created an online form that students can use to provide feedback.
Lecture-Capture Simulcast Equipment: Please join me in thanking the folks who have completed the
work of converting our classrooms to having the lecture-capture equipment. This allows a faculty
member to teach their class in person, while simulcasting it out for remote students. It also allows
faculty to record a class session as well. We have 11 classrooms set up for this now, and we have one
Perk-A-Tron 2021, which appears to be a cart Don created that transforms an ordinary classroom into a
magical place of learning… at least that is what the brochure says. The folks below took part in the
process:
Gregg Kiehl, System designer and installer
Don Perkins, Project Manager, Clerk of the Works, and installer
Jennifer Thallheimer, Installer and installation innovator
Patty Van de Bogart, Installer and advisor
David Fish, PC installer and Team Leader
Doug Paucke, Electrician/Cable Puller
Departmental Updates: Academic Records
Last Spring I asked members of the Academic Council to talk about how they reacted to our shift to
remote learning. This Spring I am asking the same groups to talk about what aspect of our response to
the pandemic have been helpful and may be continued as we move forward. As I have noted, we spent
a lot of time reacting to COVID last semester, and this semester has allowed us to spend more time
looking forward. These updates are part of that process. Also, I wanted to provide some space to
highlight the great work people are doing. Below is an update from Katrina Campbell about academic
records.
As we look back on a full year of pandemic operations, the Academic Records office has been able to
maintain critical services to students, faculty, and staff.
The need to do more tasks remotely has led to implementation of better options for form submissions,
including creation of several Fillable PDFs and Microsoft Forms. Not only has this limited the movement
of paper around the building, it has also led to quicker processing since there is no longer a need to wait
for interoffice mail delivery.
Here are some other highlights about what Academic Records has been up to recently:
Curriculum management:
- About 50 course and program revisions came before the Curriculum Committee in the Fall.
- The Master Course Syllabus template was revised again to better identify how course outcomes
help students meet Institutional Learning Outcomes, Program Learning Outcomes, and SUNY
General Education Outcomes.
- Faculty are continuing the process of revising Master Course Syllabi, with several hundred revisions
still to go given our sizeable catalog of active courses.
- The process of updating Audit Sheets as well as degree requirement information in Degree Works
for 2021-2022 has begun. This will include updating the degree templates which are used in
creating individual student Degree Plans and also in creating the degree requirements pages in the
online catalog.
- A significant upgrade to the user interface of Degree Works is coming over the summer (SUNY
chooses the implementation dates for campuses), so Academic Records will be working closely with
Jonathan in Campus Technology to refine and test the new UI over the next few months and get
ready for a rollout to students and advisors. With this upgrade, the new responsive dashboard will
allow users to more easily navigate Degree Works on any device and will be ADA/WCAG compliant.
Graduation processing:
- In the 2020 calendar year, 537 degrees and certificates were conferred. That is down about 10%
from our 2019 conferrals, but is still a strong number given our enrollment decline.
- To date, a little over 300 students are in the queue as applicants for May graduation. While some
have fallen off track for May degree completion, we continue to review their degree progress and
have been following up with advisors regarding needed waivers and schedule changes.
- We are just beginning our August graduation audits and will get audit letters out for prospective
August graduates on a rolling basis starting this month.
Transcript Processing:
- The pandemic has not put a stop to our students’ transfer activity, as evidenced by the strong
volume of transcript requests. In the past year, nearly 6,000 official transcripts have been requested
and have been sent to all 50 states and several foreign countries.
- While the majority of transcript orders are fulfilled electronically (via PDF), about 25% of transcripts
are still mailed.
Degree & Enrollment Verifications:
- In the past 12 months, over 2100 degree and enrollment verification requests were submitted.
Given our partnership with the National Student Clearinghouse, the vast majority of those requests
are able to be completed online by the NSC.
- For those requests that needed direct handling by our staff, our turnaround time averaged well
below 24 hours over the last 12 months.
The above are just samplings of the work that Lauren, Julie, and Katrina are doing behind the scenes in
Academic Records every day.
Departmental Updates: Global
Below are some other highlights of the work of Global Initiatives. When the pandemic hit, they started a
plan to work on short-term, mid-term, and long range projects. Some were designed to get to items too
long on the back-burner, and others were designed to sow seeds for future partnerships. Below are
some highlights of the great work being done by Maria Barrero, Merryn Clay, and Karen Miller in their
own words:
This past year of Global Initiatives has looked different than it has in the past years, but in spite of
everything, we have been thankful for the opportunity to expand the focus of our office, connect with
partners more frequently, and create innovative solutions and opportunities for our student programs.
Here’s a look at some of what we’ve been up to lately:
Global Connections
This summer, Global Connections will be offered in a virtual/remote format. Last year, we incorporated
the option to complete one term remotely as a permanent feature of the program. We view this as
more than just a contingency plan; it is an opportunity to reimagine what remote programming could
include in order to provide relevant and appealing professional and academic development options for
our Global students. This remote program is still cohort-based and we are hoping to offer this option to
our Global Connections students every semester going forward.
Furthermore, Global Connections as a cohort program is being expanded to include fall and spring
semesters. While traditionally our Globals came only in summer and sometimes in a longer semester,
we are hoping to have students taking classes with us at all times of the year, either in person or
remotely. We hope to welcome our first fall cohort this year.
Disney
While the Disney Academic Exchange program continues to be on pause, we are using this time to
revamp the academic components of the program and to increase engagement with Disney partner
schools. Faculty from several schools are currently participating in the VINE program, and we expect
more to be involved with future cohorts. Disney leadership has assured us of their continued
commitment to the Academic Exchange program (they know the value of having international students
represented at their parks!), and we hope *fingers crossed* that the program will be resumed for
January 2022. Potential students have continued to contact us, so we know there will be great interest
when the program is resumed.
Support for International Students
As always, we have continued to support our traditional international students—those who join us for
regular semesters outside of our partner-based cohort programs. We are in touch with our counterparts
in the SUNY system and are monitoring the frequent guidance updates as they are released to make
sure we are providing the best F-1 visa advisement for our students. Maria leads this effort and has been
in frequent communication with students. Maria is also handling the normal visa processes with
students, such as SEVIS updates and OPT, and has updated all forms so they are electronically available
and fillable.
Internationalization at Home
Much of the focus of the Global office had been on student mobility, but with programs not running, we
were able to prioritize Internationalization at Home, which is a broad, vast, and deeply interconnected
concept of integrating global content into all aspects of a college in order to foster intercultural growth
and awareness in the college community. We hope this will be a sustained focus of our office as we
believe this to be equally important and in direct support of the College mission.
To provide service to the College, our office has been committed to increasing opportunities and
support for internationalization at home efforts. Karen gave a presentation on internationalization of
the curriculum during mid-winter day (the powerpoint and recording is still in the Teams site) and the
library was able to secure the book that the presentation was based on – Internationalizing the
Curriculum by Betty Leask. As mentioned, if any faculty or department is looking for guidance on how to
internationalize their course(s), the Global Initiatives office is more than happy to help assist.
VINE
We are now in our 4
th
week of our VINE (Virtual INternational Exchange) Program. We received over 106
applications, the majority of which were from faculty at our partner institutions abroad. In total, we
have 8 TC3 faculty, 2 CollegeNow instructors, and 11 foreign faculty from 6 different institutions abroad
in our program. This program introduces faculty to virtual exchange, trains them on how to
conceptualize activities in their courses, and then partners participants with each other and helps the
pairs develop their shared tasks to be implemented in classes in the coming semester.
Because of overwhelming interest in the program, we are planning to offer a summer cohort specifically
for administrators and how they can help facilitate virtual exchange and internationalization at home
initiatives in their own institutions and continuing with faculty cohorts in the fall. Ideally, this workshop
will be offered every semester for any faculty interested.
Finally, in case you have not visited the Global Initiatives website recently, please head over to see our
totally revamped online space. We plan to keep the site updated with new information, so feel free to
visit occasionally!
Tompkins Cortland Community College Core Requirements Revision (April 2021)
Proposal:
To change the Tompkins Cortland Core Requirements to add ENGL 210 as listed below:
Tompkins Cortland Community College Core Requirements (18-24 Credits)
• ENGL 100 (if required), ENGL 101, and either ENGL 201 or ENGL 204 or ENGL 210: 6-9 credit
hours
• A minimum of one 3-4 credit hour course in each of the following areas: humanities,
mathematics, natural sciences, and social sciences: 12-15 credit hours
Rationale:
Currently, either ENGL 201 Public Speaking or ENGL 204 Interpersonal Communication is
required in every AS, AA, and AAS degree program except 3NU and 5ES (those two programs are
allowed a waiver of the oral communications core requirement given the structured curricula
which do not afford space for an oral communications course). ENGL 210 Intercultural
Communication is a similar course in its oral communication focus, and can transfer as a SUNY
GEN ED Area 10 - Basic Communication course. The English department proposes that ENGL 210
be added as an alternative in the TC3 core curriculum so that degree programs can
interchangeably require ENGL 201, ENGL 204, or ENGL 210 as suits each program’s needs.
This proposal has passed with overwhelming support through the Curriculum Committee
(unopposed), the Faculty (60-1), and the College Senate (unopposed).
Vice President for Student Services & FSA BOT report
April 2021
Below is a department-by-department guide on how the Division of Student Services is supporting
students.
Health Services
Health
• Collaborating with Student Life colleagues for the Virtual 5K raising awareness of relationship
violence.
• Continuing COVID surveillance testing and working with the County for contact tracing.
• Continuing to deliver medical care to students on campus.
Counseling
• We are seeing an uptick in students seeking remote and on campus counseling services.
• Connected with Student Success and was given access to Starfish.
• Participated in Let’s Talk Panel on Cancel Culture.
• The Mental Health Committee is collaborating with Student Activities and others to plan an event
for students and faculty during May to promote mental health awareness.
Alcohol and other Drug (AOD) Prevention, the Options Program, and Health Promotion
• The Best Life campaign was seen 430,000 times across banner ads on websites, Facebook,
Instagram, YouTube, and Blackboard.
• In the past 28 days, we have had 3,572 interactions with our Best Life content through targeted
advertising and geo-fencing alone (i.e. not including social media) directly resulting in 1,388 site
visits.
• The Best Life Campaign has acquired 734 new users.
• SBIRT screenings have hit over 50% of the target population.
• Narcan trainings and a video game tournament, in partnership with Residence Life and Student
Activities, and Campus Police will be delivered at the end of the month.
• 2 students were seen in the Options Program.
Recovery Program
• We are continuing to meet with Youth Voices Matter regularly and submitted our article for the
April newsletter about the new CPP/CPS credential at Tompkins Cortland.
• We are also preparing for presenting to ARHE this summer, in partnership with YVM and other
partners in that network.
• Joanna Lilley, of Lilley Consulting, is now a recommending source for us. We will also be
participating in her podcast. https://lilleyconsulting.com/
Panther Pantry
• A partnership with Tioga Downs Casino Resort and the Food Bank of the Southern Tier enabled
the Panther Pantry to deliver 24 Easter ham dinners to our college community.
• For the month of March, 182 students used the Panther Pantry bringing food to our greater
community, including 171 children, 10 seniors, and 93 adult family members
Recruitment
Applications as of April 6, 2021
Fall 2021
o 920 applications
o 573 accepted
o 32% down from same time last year
Fall 2020
o 1357 applications
o 578 accepted
Summer 2021
o Enrollments are up 52.4% as of April 7, 2021
Schedule of April Recruitment Events
Virtual College Fairs
o April 14 – Bushwick Campus College Fair
o April 19 – Casita Maria College Fair
o April 22 – SUNY College Fair
o April 23 – Middletown HS College Fair
o April 24 – SUNY College Fair
o April 29 – New Paltz College Fair
Virtual High School Visits
o April 13 – Owego Free Academy
o April 19 – Baldwinsville HS
o April 19 – Cicero-North Syracuse HS
o April 21 – Trumansburg College Info Night
Open House
o April 23 – TC3 Virtual Open House
Athletics and Campus Recreation
Intercollegiate Athletics
Baseball got off to a nice start with a convincing 9-2 win over MSAC rival Corning CC on March 24.
April 2 and 3 was to be our Region III opening weekend with Broome, but sadly the Hornets had
to cancel their season due to a lack of participants. The Panthers will travel to Jamestown CC for a
double-header on April 3 to keep sharp in anticipation of our home opener vs. Mohawk Valley on
April 10.
Men’s Lacrosse is 2-0 on the young season with comfortable wins over Sussex, NJ and Finger
Lakes CC in March. On March 31, the Panthers travel to Genesee for an important matchup of
undefeated programs.
Men’s Soccer opens the season at home on Sunday, April 11 vs Erie CC. The Panthers have been
training since early February and are excited to see the Kats in Region III competition.
M&W Golf will host the 2021 Panther Invitational on April 10 at Elm Tree in Cortland. Freshmen
golfers David Benjamin and Madison Kelly should be two of the top golfers in Region III this
spring.
AMY VOORHEES! March is Athletic Training Month and we want to give a well-earned shout out
to the best in the business! Over her career here at TC3, Amy has played and incredibly valuable
role in the success of our student athletes on and off the field. We salute her this month and will
appreciate her in all months for her service to our students.
COVID-19 - All Panther Athletes and Staff continue to test every week and do a daily check in with
Athletic Trainer Amy Voorhees.
Please be sure to visit our Athletics page at https://www.tcpanthers.com/landing/index
for all things related to Panthers sports!
Athletics Advisory Board & Captains’ Council
AAB met on March 17. Discussion points included the following:
- Dave Stevenson opened meeting with discussion about how Spring semester has started
and asked student athletes to share their thoughts on progress up to this point of the
semester. Student athletes shared some information on how the spring semester is going
in terms of online and in-person class structure.
- Matty Hamel and Katrina Campbell discussed how spring semester was going for them as
well as asked what sports were starting up this spring and how are student athletes
adjusting to classes as well as training sessions.
- Student athletes added to the discussion on how great it is to get back to training and
playing again and are encouraged that things will get back to normal again soon. Student
athletes also talked about some of the difficulties of online learning and were happy to be
back in the classroom.
- Scott Bennett talked about tutoring services and how to go about getting help for
struggling student athletes. Many student athletes have used this and some are struggling
on the know how to setup appointments for tutoring services.
Campus Recreation & Aquatics
Recreation
Consistent attendance from previous reports during our five day per week hours of operation in
the gymnasium. With nicer weather coming, our team will be offering some outdoor activity
including disc golf and softball.
Aquatics
Use of the pool was interrupted for about two weeks due to a mechanical issue in the filter
system. The B&G team has managed to get us back on-line for lap swimming and rentals to local
swim teams.
Fitness Center
Current hours of operation – Monday-Thursday 11am-6pm; Friday 11am-4pm
Our total number of reservations for the month of March was 519. This number has remained
consistent with February’s attendance at 538.
Equipment:
Five new Precor selectorized pieces of equipment have been built and delivered to Advantage.
They will be delivered to the Fitness Center after remaining Trotter pieces have been removed.
Remaining Trotter selectorized pieces currently up for auction. It will be the responsibility of the
high bidder to arrange for pickup and removal of the equipment. So far, we have had great
response to this auction so equipment will move quickly.
Student Success: Advising, Career, & Transfer Services
Week 8 Progress surveys were requested by faculty in all active courses March 17-25, including
late/delayed start courses. For each student, faculty could raise one of the flags or kudos (positive
feedback) listed below. Advisors have been following up with students showing for whom flags
were raised, especially for those in danger of failing. Of the 820 flags raised in the survey, 281
have already been cleared (34.3%). This includes 120 students who made the proactive choice to
drop/withdraw from the course before the deadline. Student withdrawal trends are improving,
perhaps indicative of student adjustment to blended learning and stresses of the pandemic (see
table below). There has been a marked decrease in administrative withdrawals where the student
is withdrawn by the instructor due to lack of attendance/participation.
Starfish Progress Survey Summary Statistics (65.8% completed)
Sent:
480
Viewed:
333
Completed:
316
Tracking Items Created: 3598
Flag
# Raised
% of Total
Items
Kudos
# Raised
% of Total
Items
In Danger of
Failing
413
11.5
Keep Up the
Good Work
1177
32.7
Academic
Concern
407
11.3
Showing
Improvement
126
3.5
Total Flags
820
22.7
Satisfactory
Progress
1475
40.9
Total Kudos
2778
77.2
Semester
Withdrawals
Administrative
Withdrawal (AW)
Spring 2020
350
353
Fall 2020
226
221
Spring 2021
144
142
Advisors are gearing up for the Fall 2021 advising cycle, as Registration Day is April 14.
Communications have been pushed to all current students via email and text with information
about how to prepare for registration day. Nursing registration will take place on Monday, April
Appointments tracked in the Starfish system have remained strong. From March 10 through April
6, 260 meetings have been scheduled and recorded in Starfish including:
69 Advising, 4 career planning, 1 Pathways advising, 6 transfer advising, 1 SUNY Cortland transfer
path advising
15 Admissions, 50 financial aid, 36 Registration & Billing
50 course related, 20 faculty office hours
108 were “walk-in” appointments, 152were scheduled
The second Career Connections virtual program was held on March 18 for students in our STEM
programs. Over 60 students attended this virtual event, which featured a TC3 alumni panel and
over ten local employers available to meet with current students. The next event in the series is
April 15 for students in Creative Careers (including Graphic Design, Communications, New Media,
Creative Writing, Photography). The Peer Career Coaches are leading programs and individual
meetings this month to promote “Resume Month.” A career panel presentation for
business/accounting students drew 36 attendees on March 24. Another career related
faculty/student panel presentation is planned later this month for Criminal Justice students.
Transfer staff have completed 32 college reports/mid-semester grade reports for our students
who will be transferring this fall.
Student Life
Events
Date
Event
Track
Attendance
3/8
Magic Night In (RA Event)
Connected
17
3/10
Women’s Empowerment Draft
Change
15
3/10
Gift Card Bingo
Connected
10
3/11
SGA Meeting
Leader
6
3/15
Virtual Speed Paint Show (co-hosted with ODESS)
Change
9
3/17
Gift Card Bingo
Connected
11
3/18
SGA Meeting
Leader
7
3/18
Paint Night Live (co-hosted with Residence Life and
ODESS)
Connected
25
3/22
Build Your Own Snack Bag (RA Event)
Connected
56
3/24
NSLS Virtual Orientation
Leader
20
3/24
Meet and Greet: Student Leadership Positions
Next Step
3
3/24
Gift Card Bingo
Connected
13
3/25
SGA Meeting
Leader
8
3/31
NSLS Virtual Orientation
Leader
12
3/31
Gift Card Bingo
Connected
9
4/1
SGA Meeting
Leader
4/2
SGA Coffee Talks
Leader
4/5
NSLS Virtual Orientation
Leader
4/7
NSLS Virtual Leadership Training Day
Leader
4/7
Gift Card Bingo
Connected
4/8
SGA Meeting
Leader
4/10
Club event: Minecraft Minigame Night
Connected
4/14
Gift Card Bingo
Connected
4/15
SGA Meeting
Leader
4/17
Club event: Jackbox Party Night
Connected
4/21
Gift Card Bingo
Connected
4/22
SGA Meeting
Leader
4/28
Gift Card Bingo
Connected
4/28
Spring Fest
Connected
4/29
SGA Meeting
Leader
4/30
Video Game Tournament
Connected
Event Spotlight
Coffee Talks
SGA is launching a new weekly event series called “Coffee Talks”, the description is listed below:
Grab your cup of coffee and get ready for an afternoon boost! From talking about goals and creating
bucket lists, to discussing our favorite books and movies, Coffee Talks is a perfect place for a mid-day
chat. Attend your first chat and get your own Coffee Talks cup for your favorite coffee or tea! Can't wait to
see you there!
Women’s Empowerment Draft
For Women’s History Month, 32 SUNY college students from 28 different SUNY campuses
launched a month-long Women’s History educational campaign to honor “32 historic trailblazers,
living legends, and lives lost too soon”. The Tompkins Cortland Student Engagement Team
honored Vice President Kamala Harris. Students, staff, faculty, and members from the Executive
Team painted squares that eventually compiled the below mosaic. Check out @artforce5 on
Instagram to follow the SUNY-wide initiative. SGA President Julia Gutierrez is our campus
representative for the project.
Clubs
Current registered clubs:
African Caribbean Association – not active, active advisor
Chemistry Club - not active
CRU – not active, active advisor
E-Sports Club – May merge with the Gaming club
Hospitality and Restaurant Association – not active
LGBT Club (renamed to Q&A) – Restarting
Gaming Club - Active
Outdoor Adventure Club – not active, active advisor
Recovery Club (renamed to ARCTC) - not active, active advisor
Residence Hall Association
Sport Management Club – Active
STAND – not active, advisor taking a break.
Student Government Association
Student Government is growing membership and welcomed two new E-board members.
Christian Kennedy joins the team as the Vice President of Student Involvement (residents).
Willa Cohen joins the team as the Vice President of Communications.
The following seats are vacant and SGA is currently accepting applications:
Vice President of Finance
Vice President of Student Services
Joint Training and CRLA
Student Activities is collaborating with ODESS and Residence Life to plan a joint student
leader training for Fall 2021. Along with this, the Student Engagement Team is in the process
of applying for certification with the College Reading & Learning Association for an
International Peer Educator Training Program.
NSLS
Invitations were sent out to students and so for there have been 49 new member joins.
Attendance has been excellent so far and many members are seeking additional leadership
opportunities. Our chapter of the NSLS continues to thrive in a virtual format.
SUNY Chancellor Award for Student Excellence
Applications for two students were sent to the SUNY Selection Committee for the award. We did
receive word that one student, Tyler Thomas, was selected for the Award this year.
Programming Model
The Resident Assistants are continuing to host programs in collaboration with Student Activities.
Residence Life recently held an appreciation lunch and Student Activities provided a short time
management activity for the RA’s.
E-Sport Tournament
In collaboration with Residence Life, Best Life, Campus Police, and a group of students from the
Sport Management program, we are in the process of planning an E-Sport Tournament. Rich
Echevarria recruited a group of SPMT practicum students that are going to take the lead in
planning the event and the logistics of the tournament. So far, they have created a survey to send
to students to get feedback regarding the game play portion of the tournament. Best Life has
agreed to sponsor the prizes and food for the event, with Kevin Broderick assisting with the
planning. Campus Police is going to host a raffle with storage locker items that have accumulated
over the years that have reached their storage deadline. Stay tuned for exciting updates for this
event.
This event will be held on Friday, April 30
th
time TBD. The Sport Management students completed
their survey and will begin creating the registration for students to sign up to compete.
Child Care Center
Updates:
We have started to enroll community members to fill all open spots. We had 4 new
children start this week.
We are fully staffed and able to cover the center if 1 or 2 staff members are out.
We have 8 staff members currently taking classes at TC3 or Elmira for their micro
credential, associates or bachelors.
We continue to move forward with the Department of Labor Apprenticeship program and
will finish applying for the grant this month. The grant will help cover wages of staff.
Grants:
We received $2,000 from the Child Development council of Tompkins County from a fundraiser
they did in the community. The fundraiser was to adopt a classroom and help cover the loss of
tuition in pre-k classrooms with the mandatory reduction in class sizes.
We have had communications with SUNY and hope that our Federal Block grant money will soon
be released from the state.
Residence Life
Numbers as of 3/31:
We currently have 144 students in housing.
2021-2022 Planning & Updates
We are in the process of reviewing occupancy density planning for the 2021-2022 year.
In calls with other SUNY Residence Life departments (both four-year and two-year), most
are still determining their plans, or planning to have a higher density next year (75-80%
most common).
Similarly, many institutions are waiting until this summer to make decisions regarding
their COVID-19 specific policies, specifically regarding visitor policies and vaccinations.
The 2021-2022 Residence Life Handbook has been updated. A big thank you to Jennica
Petrella-Baum for her hard work on the beautiful design. The Handbook is undergoing final
review before being posted to the website.
Similarly, the 2021-2022 Residence Life Contract is awaiting some final details and will be
available to students soon.
Resident Intention Survey
A short intention survey was shared with residents to determine their initial plans for the
2021-2022 academic year. So far, we have received response from 20 individuals (28.8%
of the population).
80% of respondents intend to enroll in the Fall 2021 semester
o Two respondents are graduating, two indicated they are unsure of their plans
Of those who intend to enroll, 81.25% percent intend to return to on-campus housing
o One respondent indicated they would not be returning, others listed “unsure” as
their response
When asked “What feedback do you have for us to make your on campus living experience
more enjoyable?”, the following feedback was provided:
o “More meal plan options.”
o “Extend cafeteria hours. Those of us who work a part time or a full time job, often
times do not come back until 7 or 8pm, which is past the cafeteria hours.
Therefore, we end up not eating, or having to order food.”
“I enjoyed living on campus.”
“Allow outside visitors.”
Note: we current do not allow any outside visitors. This is in line with the
vast majority of SUNY institutions. Our policies are more lenient than some
who do not allow residents to visit other on- campus residences.
o “It’s cold in my [dorm]. I wake up and sometimes it’s 58 degrees.”
Note: we had not received a work order for this issue but are now following
up with the student.
o “Cleaner/nicer smelling hallways”
Note: this particular student was living across the hall from an apartment
that struggled with cleaning and trash removal. After some intervention,
that particular apartment, and hallway, is in much better shape.
o “Have the card swiper fixed in building B”
Note: we are waiting on a new card reader to be able to correct this issue.
o “None!”
The survey remains open and we will continue to encourage responses from residents. The
survey form can be viewed here.
COVID-19 Testing, Quarantine, and Isolation:
RAs continue to deliver COVID-19 saliva tests to their residents weekly. Residents can
drop their test off at the drop box at Tioga Hall or at the Health Center.
We continue to track weekly testing compliance for residents.
Nine residents have been placed in quarantine or isolation since the last report. Two of
these were positive COVID-19 cases. We have continued to provide support for these
students, including daily meal deliveries in collaboration with American Food and Vending
and the Panther Pantry.
Facilities Updates
New vinyl window signage for the Office of Residence Life was installed, allowing visitors
to easily identify the location. A big thank you to Jennica Petrella-Baum for the design and
coordination with the vendor to create and install the signage.
Our two Senior Maintenance Technicians have completed 182 work orders since January
1. This is in addition to larger maintenance projects, including boiler repair, updating the
new location for the Mailroom, and completing significant repairs in Tioughnioga Hall.
Resident Assistant Recruitment
We are still accepting application for the Fall 2021 Resident
Assistant positions.
Student Leader Meet and Greet: In collaboration with
ODESS and Student Activities. Three individuals registered
and one student attended. Julia Gutierrez, SGA President,
has been extremely helpful in sharing out information to her
peers. There may be other meet and greet opportunities
forthcoming!
Programming and Events
This semester, we have partnered with Student Activities to consolidate resources and
integrate the programming structures. Cheyenne has been leading the RA group
through planning and implementing their own events, and the RAs have also been
hosting the weekly BINGO nights!
o Magic Night In 3/8: 17 participants
o Women’s Empowerment Draft – Mosaic Project, 3/10: 15 participants
including some amazing artists on the Exec Council!
o Paint Night Live, 3/18: 25 participants
o Cupcake Decorating, 3/26: 20 participants
o Build Your Own Snack Bag 3/22: 56 participants
The first session of the Driving School initiative has been a success! Three students
were able to obtain their Driving Permit and twelve students were able to complete
their 5-hour course!
Upcoming Collaborations
o Spring Fest, April 28
o Video Game Tournament, TBD (potentially April 30)
.
Student Conduct and Community Standards
Conduct
For the month of March, there were 13 conduct incidents involving 25 students. No
students were removed from housing, suspended, or expelled.
Of the current incidents, 2 have been individuals who were recharged for not
completing sanctions.
14 students were involved COVID policy violations in March.
Conduct is working with Health Services, Residence Life and others in a more structured
way to maintain 100% covid testing for residential students. Most of the covid related
violations were students who were not participating in testing.
Title IX
SUNY administered our campus climate survey related to sexual violence. Surveys were
sent to all employees and students over the age of 18. SUNY was hoping for a 20%
participation rate across both populations. Individuals were not required to complete
the survey if it was triggering/concerning. We had a 49% participation rate for students
and 48% for employees.
April is Sexual Assault Awareness Month and we have several educational/awareness
events planned.
o 3/29 – 4/2 is our Yards for Yeardley 5K. As we cannot do the large event on
campus, we are encouraging students and employees to walk or run a 5K this
week in honor of sexual violence victims. Educational information is being sent
out. Participants will receive a tshirt for Wear Teal Day and students have the
opportunity to earn a basket full of Best Life Merchandise.
o 4/5 & 4/6 – we will be distributing the participation t shirts in the Student Center
and taking pictures of students wearing them for Wear Teal Day (sexual assault
awareness.)
o 4/13 & 4/14 – Teal in the Wild Days. We will have cards with teal ribbons posted
around campus with educational information. We are asking students to take
pictures with as many of the postings as possible and the student submitting the
most will win a gift card.
o 4/28 – Wear Denim Day – this date stems from a law suit in which the individual
was found innocent because the victim of sexual assault was wearing tight jeans.
We asking everyone to wear denim to express that this is not justification for
assault.
o 4/30 – Take Back the Night – the Advocacy Center in Ithaca will be hosting a
virtual event which we will encourage our community to attend.
Faculty Student Association Report to the Board
The Faculty Student Association meeting was held on Thursday, March 11
th
, 2021 via TEAMS
online platform.
The February meeting included a presentation by the Residence Life team, led by Amber Boulay
Committee Reports:
Finance Committee: The FSA obtained a second PPP loan of $450,000 with the same terms
as the first loan with anticipation it would be forgiven in full. We have not heard the outcome of
the first loan yet but hope to hear something soon. The auditors believe we should have full
forgiveness on the first loan but if we don’t get approved for 100% forgiveness it will be a very
minimal amount that wouldn’t get approved.
Human Resources Committee:
On behalf of the Human Resource Committee Sharon brought forward the following resolution
for action. The resolution was passed unanimously.
Resolution #2020-2021-19, Motion to Accept Changes to Personnel Manual
(Revisions to Holiday Pay and Classification of Positions). These changes list
the new holiday paid dates in 2020-2021 and 2021-2022 as well as updating the
most current list of job titles with the FSA.
Executive Committee: Has not met since our last meeting.
Bookstore Advisory Committee: Has not met since our last meeting.
Athletic Advisory Board & Captains’ Council: Has not met yet for spring 2021 but will have
their first meeting in March.
Departmental Presentation: Residence Life
Amber Boulay did the departmental presentation on Residence Life. Amber was unable to
do a presentation in 2020 because the pandemic hit in March and we were forced to cancel
the remainder of the spring 2020 FSA Board meetings.
When we first went remote residence life was still there and in full swing. We tried to
encourage as many students to stay on campus as possible as the areas that they would be
going home to were considered hot spots for the COVID-19 virus and the students would be
safer if they remained on campus. Since everyone was ordered to reduce density on
campus not only were the Resident Directors providing their “regular” services but they
were also filling in and helping with office coverage, food services, mail room services,
panther pantry help, and virtual programming. There are currently 148 students in
residence life.
In fall 2020 the move in process was centralized with a strict timeframe as well as same day
testing followed by a quarantine period which worked very well. It was also decided that
there would only be two residents per apartment instead of four so it was easier for us to
isolate students when needed and the risk of more students getting COVID would be
reduced greatly. In spring 2021 the move in process was decentralized and students
needed to submit a COVID test within 24 hours of their return to the dorms. The reason for
the difference is that all the students that were there in the fall already had their keys to
their apartments and were coming back when it was convenient for them and their parents
so it was decided to put tests kits in all of the apartments with strict instructions that they
needed to submit their completed test within 24 hours. Any student that did test positive
was isolated and the RD’s would help them with getting their meals and anything else they
needed during that time. All residence life students are required to be COVID tested once a
week in order to remain in residence life.
Things they are doing in person include office and mail services, student support &
outreach, quarantine & isolation support, and select programs. Things they are doing
virtually include office hours, scheduling meetings, programming, staff meetings, floor
meetings, and social media promotions. They continue to respond to new COVID policies as
they change as well as roommate conflicts, mental health needs, and other incidents &
concerns.
Some challenges and opportunities that residence life was faced with include (but were not
limited to) COVID, trying to get “heads in the beds”, staffing shortage, and the physical
facilities that are very much in need of repair. One good thing is that they have transitioned
to a new electronic room condition report system so they know what rooms need attention
with the click of a few buttons rather than trying to find them on paper copies that can be
easily misplaced.
At the end of this presentation everyone was thanking residence life and all of the other
offices/areas that really stepped up in the time of COVID and did an excellent job on
pivoting every time a new restriction was given by the governor.
The next FSA Board meeting is April 8
th
, 2021 at 3:45 via TEAMS.
SENIOR DIVERSITY OFFICER REPORT TO THE BOARD OF TRUSTEES | APRIL 2021
April 7, 2021
CTE Grant Proposal
❏ On April 2, 2021, Joe Smith, Carrie Whitmore, and I, with Institutional Research's help,
submitted a proposal to the Urban Institute. The Urban Institute has launched the CTE
CoLab in response to equity gaps in CTE, with the objective of convening a College
Community of Practice of community and technical colleges to build knowledge, center
equity in program goals and delivery and develop and share resources to improve
education and career outcomes in online CTE programming. Through this work, the CTE
CoLab will develop resources to support and build the field and collaborate with colleges
in making their CTE programming more inclusive and accessible.
Members of the Community of Practice will receive $30,000 to support
participation in a two-year engagement, with the goal of implementing
strategies and developing resources to promote racial and ethnic equity in online
postsecondary CTE instruction and learning.
Campus Strategic Diversity, Equity, and Inclusion Plan
❏ The steering committee is now meeting bi-weekly and is planning to do so throughout
the plan development. We are currently in Milestone 5, which includes the phase of
implementing the Listening Tour Plan. A Plan Timeline has been established, which
includes milestones. The milestones include progress reports to the Student
Government Association, the College Senate, and the Board of Trustees. The Steering
Committee is currently working on milestones 5 -7 in the 2020 - 2021 timeline.
The Office of Diversity Education and Support Services Relocation
❏ The Office of Diversity Education and Support Services is in the process of relocating to
room 230. Those who have more than a decade of service at TC may remember when
Global and ODESS were both in this location. ODESS is excited to be in closer proximity
to faculty and other academic support services. For those reasons, the ODESS staff is
encouraged by the opportunity for an increase in cross-functional collaborations.
All the best,
Seth A. Thompson
r e p o r t
Date: April 5, 2021
To: President Montague
From: Deborah Mohlenhoff
Associate Vice President for College Relations
RE: Monthly Report to the President and Board of Trustees
COMMUNITY ENGAGEMENT & PARTNERSHIPS:
Child Development Council Fundraiser – currently designing a ‘wish list’ registry so that we can launch a campaign to
support the Child Development Council in both Tompkins and Cortland counties. We hope to begin promoting this in
late April.
Challenge Workforce Solutions – continuing work to establish a pilot program to host 6-8 individuals with an OPWDD-
eligible (Office for People with Developmental Disabilities) disability in a cohort for Fall 2021. The goal of the program is
to create an inclusive campus at TC3 where students with disabilities are supported in learning about academia, offered
space to work on career readiness skills on campus, and are included in the college experience.
GOVERNMENT RELATIONS & ADVOCACY:
I continue to represent TC3 at various COVID-19 related community committees and calls including:
-Economic Recovery Cabinet (monthly led by City of Ithaca and TCAD)
-Tompkins County Reopening Task Force (bi-weekly led by Tompkins County)
-Higher Education Reopening Task Force (weekly led by Tompkins County)
-Higher Education Communications subcommittee (weekly led by Tompkins County)
-SUNY Cortland and Cortland Health Dept & Cortland Legislators (monthly led by SUNY Cortland)
Additional Government & Advocacy meetings:
-Tompkins County Budget and Finance Committee presentation (3/8)
Attended the Tompkins County Virtual Economic Summit (3/24/21)
Ongoing communications with state representatives to provide background data to support the inclusion of the funding
floor for community colleges in the NYS budget.
LEADERSHIP TOMPKINS AND LEADERSHIP CORTLAND:
-March 12 featured a great conversation with Amie Hendrix, Deputy County Administrator for Tompkins, and Eric
Mullvihill, Clerk to the Cortland County Legislature about stepping up to various leadership roles in each community
during the pandemic. 65 people attended the session.
-April 9
th
will feature Mindy Gardner from the Cortland YWCA and Leslyn McBean-Clairborne from the Greater Ithaca
Activities Center to focus on youth development in both counties
-Facilitated a Leadership Tompkins Board meeting on March 17
th
and we are moving forward with a redesign of the
program for the 2022 cohort
-To register for the ongoing Leadership & Lemonade series – here is the link: https://bit.ly/LTLCLL
WORKFORCE DEVELOPMENT:
Cortland Works: 3/21/21 - Met with the Director of Cortland Workforce development and have established several
opportunities to collaborate in the future. We will be revisiting the idea that they have a formal liaison from TC3 as well
as working on hosting them for office hours on our campus and/or in the Cortland Extension Center. We will also be
hosting a joint meeting with the Tompkins Workforce Director to identify other areas of potential partnership.
Career Connections Alumni Panel and Virtual Job Fair: 3/18/21
We hosted a live, virtual, discussion about their time at Tompkins Cortland and their STEM Careers featuring:
• Daniel Hoffman, Cornell Lab Manager, TC3 Degree: Biology
• Jenna Mulvaney, Biotech Production and Dental Hygienist, TC3 Degree: Biotechnology
• Ben Wollman, Environmental Sci. at Horsley Witten, TC3 Degrees: LAS Math and Science and Environmental
Studies
• Chunmei McKernan, Neuroscience Researcher at Columbia, TC3 Degree: Biotechnology
• Scott Umiker, Empire Geo Services, TC3 Degrees: Construction and Environmental Technology
• Steve Anderson, Duke University, TC3 Degree: Biotechnology
• Makayla Weisbrodt, TC3 Graduate of Note, TC3 Degrees: LAS Math and Science and Biotechnology
After the alumni panel, participants could interact with many local employers including Borg Warner, CBORD, HALCO,
Bolton Point Water System, and Gutchess Lumber.
MARKETING AND COMMUNICATIONS:
Creating content for and promoting various enrollment-driving initiatives, including:
• Virtual College Fair – web, social media, advertising promotion – yielded more than 500 inquiries for the
TC3 admissions department and 1,000+ site visits during the event (with ~120,00 social media
exposures)
• Virtual Open House – sending postcard, promoting on web and social, using a similar strategy and
structure to the virtual fair, requiring registration (and thus capturing inquiry info) to participate
• Promoting Summer Session enrollment – numbers are already 10% above last year’s with the biggest
promotional pushes yet to come
• General enrollment drive centered on “This Fall We’re Going Old School” postcard and promotional
push highlighting a return to in-person classes and vibrant campus life
Supporting Commencement
• Creating graphics for website, social, and email to instruct students on this year’s hybrid
commencement festivities that allow them to walk in small groups in person and join in a live virtual
ceremony on May 18
OTHER MEETINGS:
• Weekly Cortland Downtown Partnership Board meetings
• Monthly Strategic Tourism Planning Board (STPB) meetings
• Monthly Workforce Development Board meetings
• Bi-weekly SUNY Government Affairs meeting
Attended the New Jersey Community College Virtual conference on 3/17/21 – this conference was focused on change
management and community college executive leadership.
COVID-19 UPDATES
Tompkins Cortland Community College COVID Surveillance Testing
Week: March 8 - March 14, 2021
Residents
Commuters
Faculty/Staff
Total
Total tested
102
115
92
309
Total on campus
130
140
100
370
Percent tested
78%
82%
92%
84%
Positives
0
0
0
0
Week: March 15 - March 21, 2021
Residents
Commuters
Faculty/Staff
Total
Total tested
111
129
114
354
Total on campus
130
140
100
370
Percent tested
85%
92%
114%
96%
Positives
1
0
0
1
Week: March 22 - March 28, 2021
Residents
Commuters
Faculty/Staff
Total
Total tested
155
116
94
365
Total on campus
130
140
100
370
Percent tested
119%
83%
94%
99%
Positives
0
1
0
1
VACCINE:
SUNY has announced that they have acquired vaccine that can be distributed to SUNY residential life students. We are
exploring the availability of doses and working on a program to administer to our students if we can get the vaccine
through this SUNY program.
We have sent weekly emails to all faculty, staff, and students with in-depth information on how to sign up for a vaccine
either through NYS or in Tompkins and/or Cortland county. We are working with both counties to assist in pushing out
registration links for vaccine appointments and to provide general encouragement for our campus community to be
vaccinated.
College Senate Report
Board of Trustees
April 5, 2021
The College Senate held a virtual meeting on March 12
th
and a virtual meeting on March 26
th
.
On March 12
th
Greg McCalley shared a COVID related campus update. SUNY has mandated that 100% of
students be tested every week which has become a struggle with residential students. Students have
been contacted regularly and approximately 20 students will have their swipe cards turned off due to
failure to comply. Patty Tvaroha shared in her FCCC report that SUNY will be discontinuing the use of
Blackboard and switching to BrightSpace by December 2022. It was questioned if SUNY shared guidance
for Fall. There has not been word yet but the anticipation is to have campus open as much as possible.
Seth Thompson shared a Mid-Winter Day update. 166 employees attended which is an increase of about
30 participants. There were more sessions offered in different themes than in past years and feedback
was well received. All sessions were virtual. There was some confusion with session times and links
which will be cleared up for future events. The committee is open to ideas and suggestions for themes
or practical needs for Fall Day.
The College Senate was charged with investigating morale boosting ideas. A survey was sent to College
Senate members and a consolidated list of results was shared with the Senate. There were some
suggestions such as a common space to share ideas and information that are not necessarily work
related, however, how much would people participate. Mainly, the ideas were strong for connecting but
do not necessarily address the issues that contribute to low morale.
For the March 26
th
meeting, Greg McCalley shared that the number of students complying with COVID
testing has dropped and, overall, we are meeting SUNY’s mandate. Patty Tvaroha shard that the SUNY
General Education requirements are causing angst. There is opportunity for our voices to be heard and
feedback to be shared. Paul Reifenheiser is working to create opportunities for faculty to provide
feedback and concerns for TC3 to create an official response.
Angela Martin shared information on English 210 being added as a Core Requirement for a vote by the
Senate. The program is currently undergoing votes for approval, passing through the Curriculum
Committee. Rationale for the changes were shared in an email by Paul Reifenheiser, “Currently, either
ENGL 201 Public Speaking or ENGL 204 Interpersonal Communication is required in every AS, AA, and
AAS degree program except 3NU and 5ES (those two programs are allowed a waiver of the oral
communications core requirement given the structured curricula which do not afford space for an oral
communications course). ENGL 210 Intercultural Communication is a similar course in its oral
communication focus, and can transfer as a SUNY GEN ED Area 10 - Basic Communication course. The
English department proposes that ENGL 210 be added as an alternative in the TC3 core curriculum so
that degree programs can interchangeably require ENGL 201, ENGL 204, or ENGL 210 as suits each
program’s needs.”
The vote passed through the Senate with an approval of 9 yes and 0 no. Attached is the chart shared by
Angela Martin and Anndrea Mathers.
The next College Senate virtual meeting is scheduled for April 9
th
at 12:30pm.
Basic Communication SUNY Gen Ed – Oral Communication, Humanities Courses
ENGL 201 Public Speaking
ENGL 204 Interpersonal Communication
ENGL 210 Intercultural Communication
Course
Description
Public Speaking is designed for students
from any discipline at
any level to improve skills for speeches and
oral presentations. Analyzing and adapting to
different audiences, purposes, and situations
is required. A primary focus of the course
will be selecting and organizing information
into effective and ethical speeches while
using available technology to enhance
presentations. The course offers an
opportunity for
practice and discussion of the use
of research, diversity in civic life and public
discourse, and delivery strategies.
Prerequisites: Prior completion of, or
concurrent enrollment in,
INTD 095 or prior completion of, or
concurrent enrollment in,
ENGL 098
if required
by placement testing.
This course is an introduction to the basic
principles of interpersonal communication
for students in all degree programs.
Theoretical perspectives are presented and
integrated with practical applications. The
focus is on developing awareness and
knowledge that contributes to effective
interpersonal communication. Topic areas
include relational development, self-
awareness, interpersonal perception,
listening, social roles, and conflict
management. Emphasis is placed on class
participation and application of content.
Prerequisites: ENGL 100, RDNG 116 if
required by placement testing.
This course is designed for students in any
program and is an introduction to the
theories and practices of communicating
across different cultures. It expands the
understanding of culture to include national
heritage, race, gender, religion, class, and
sexual orientation and explores not only
cultures across the globe but also the
interaction of values, beliefs, traditions,
identities, and contributions of cultural
groups in the United States. These concepts
will be applied to personal, social, and
institutional settings. Students will explore
their own cultural formation with the explicit
goal of mastering ethical, mindful, and self-
reflexive intercultural practices. The course
will rely on diverse readings, examples from
popular culture and media, writing
assignments, class discussions, and research
activities. Prerequisites: ENGL 100, RDNG
116 if required by placement testing.
SLOs
- Create an organized and supported oral
presentation that adapts to a specific
audience, situation, and purpose.
- Deliver oral presentations with clarity and
confidence.
- Analyze speeches using basic
communication theory.
- Identify the characteristics of valid
arguments and ethical discourse.
- Explain the communication process,
including the impact of gender and culture
on interpersonal communication.
- Identify common obstacles to effective
interpersonal communication.
- Use principles of interpersonal
communication to examine personal
experience.
- Relate interpersonal skills to professional
and personal situations.
- Demonstrate ethical speaking as they
approach fellow classmates with different
cultural sensitivities
-Evaluate cultural myths, ethnocentrism, and
stereotypes that surround intercultural
communication
-Develop proficient and effective oral
communication skills.
ENGL 201 Public Speaking
ENGL 204 Interpersonal Communication
ENGL 210 Intercultural Communication
Essential
Topics/
Themes
-Students will present at least four speeches.
One of these speeches must be a persuasive
speech that demonstrates the student’s ability
to use the tools of research in a compelling
and effective manner.
-Impromptu speeches and group
presentations may be required.
-Students will present at least one speech
that uses technology, whether that is digital
visual aid or digital recording.
-Students will analyze examples of speeches
given by speakers outside the classroom.
-Components of the communication process
-Impact of gender and culture on
interpersonal communication
-Influences on perception and strategies to
avoid stereotyping, prejudice, and bigotry
-Understanding and expressing emotions
effectively
-Recognizing conflict styles and strategies for
effective conflict management
-Characteristics and impact of nonverbal
communication
-Effective listening skills
-Strategies for improving communication
with relationship partners
-Cultural Identities and biases
-Cultural patterns and taxonomies
-Verbal and nonverbal intercultural
communication
-Competent intercultural communication
-Applications of intercultural communication
Methods of
Assessment
At least four speeches - effectiveness
is the major form for evaluating the student
Analysis of speeches (self, classmates, and
speakers outside the class)
Responses to readings, quizzes, participation,
and attendance
Class participation/discussion
Quizzes
Final project analyzing an example from
media and relating to their own interpersonal
communication patterns, including a
presentation
Written assignments (i.e. journal or blog
entries, analys
In-class discussions, group work, collecting
and evaluating first-hand data.
Readings, film analysis, class discussions, and
self-analysis project.
Oral presentations, evaluation of oral
presentations, and in-class discussions.
FOUNDATION
To: Board of Trustees April 15, 2021 Meeting
Foundation Board and Committees
The finance/audit/investment committee met on March 22, and a review of the January
financials, February’s endowment report, and purchases over $10,000 took place. The 2019-
2020 audit will be presented at the April 11 Board meeting. Endowment scholarship 2021-
2022 payouts will be recommended to the full Board at its June budget meeting.
An executive committee meeting was held on March 22, a draft of the Foundation’s strategic
plan was shared and will be shared with the entire Board at its April 11 meeting. Updates
were provided regarding the campus housing occupancy, 2019-2020 audit, Coltivare, and
donor transitioning plan.
The alumni committee will be working with Give Gab for a Day of Giving in the fall.
Distinguished Alumni nominations were due on March 26.
Campus housing bond work continues with our legal team at Bond, Schoeneck & King.
We continue to discuss marketing themes or opportunities to mitigate the potential drop
in occupancy we experience in the spring semester.
Alumni and Development Office
Philanthropy
Outreach to lapse donors is occurring. Continual contact with our friends continues to be
important to our work.
Communications
April’s direct mail piece will highlight the Farm to Bistro project and how academic
programs, the TC3 Farm, and Coltivare intermingles. As well as highlighting staff and
students.
Spring Scholarships
Scholarship selection notifications will be sent soon.
Upcoming Meetings
April 1 – Alumni Committee
April 13 – Board
April 27 – Property Management Committee
April 29 – Coltivare Task Force
Submitted: April 5, 2021
