Driving and Motor Vehicles Policy
Appendix D – Private Rental Agency Vehicles and Related Insurance
Private Rental Agency Vehicles
Vehicle Rental in Omaha and areas Outside of Lincoln
All drivers renting vehicles in Omaha and areas outside of Lincoln on behalf of the University or its
student organizations, shall obtain the rental vehicle from a University preferred rental provider (National
Car Rental or Enterprise rent-a-car). Approved drivers should rent the vehicles in their name, stating they
are associated with the University of Nebraska (University identification is requested) and the approved
driver as the named driver. Under no conditions should the approved driver allow another person to
operate the rental vehicle unless they are authorized by University Fleet Management.
Note: Decline all insurance offerings - rates include CDW and Liability Insurance coverage
Vehicle Rental Within Lincoln
All drivers renting vehicles in Lincoln on behalf of the University or its student organizations shall obtain
the rental vehicle through University Fleet Management.
(In the event of an accident, departments not renting vehicles through University Fleet Management will
be subject to the entire cost of vehicle repair or replacement.)
University of Nebraska - Preferred Big Ten Rental Car Provider
Enterprise & National Car Rental
Business Travel Contract ID: XZ78799
Non-business Contract ID: XZ78800
Phone Number 1-877-222-9058
Summary & Rates
Private Rental Vehicle Insurance
When renting vehicles from National or Enterprise Car Rental (contract ID XZ78799) decline all insurance
offerings, as the rates under this contract include CDW (collision damage waiver) and liability insurance
coverage.
When renting a private rental vehicle for University business from other rental car agencies, it is
recommended drivers accept the SLP (Supplemental Liability Protection). The CDW (Collision Damage
Waiver) should be accepted only when the vehicle will be operated on unimproved roads or the vehicle
will be rented for one month or more. All other insurance offerings provided by rental car companies
should be declined. When traveling internationally, always accept CDW, SLP, and any other insurance
offerings as required by local laws. Student organizations should always accept the SLP.
The following table should be used to determine what coverage the renter should select when renting
private rental vehicles from agencies other than National or Enterprise Car Rental, contact ID XZ78799.
Note that National and Enterprise Car Rental are the preferred car rental agencies, and other car rental
agencies should be used only when National/Enterprise is not available.
Type of Trip
Rental
Period
Distance
SLP
(Supplemental
Liability
Protection)
CDW
(Collision
Damage
Waiver)
National or Enterprise
Rental Car Insurance
Offerings
Local travel at
destination city
Daily
50 – 100
Miles per
day
Recommended Decline Decline All
Local travel at
destination city
One
month
or more
50 – 100
Miles per
day
Recommended Accept Decline All
Interstate Highway Daily
50 – 300
Miles per
day
Recommended Decline Decline All
All situations
One
month
or more
All
Distances
Recommended Accept Decline All
Unimproved Highways
or Non-paved Roads
All
times
All
Distances
Recommended Accept Decline All
International Travel
including Canada
All
times
All
Distances
Accept Accept
Check before travel,
generally drivers are
advised to accept CDW
and SLP when traveling
outside the United
States.
Within the United
States, all recognized
student organizations
or non-UNL
employee
All
times
All
Distances
Accept Accept Decline All
Personal accident insurance and personal effects protection insurance are NEVER reimbursable. For
additional questions, please contact University Fleet Management at 402-472-2659.
University owned vehicles are not to be driven into or operated in Mexico.
Rental agency vehicles may be taken into Mexico only if prior arrangements have been made, additional
insurance has been purchased for travels in Mexico, and the private rental company has approved their
vehicle for travel in Mexico.
Note: Private rental vehicles rented in the university’s name or donated for university business, with
supplemental liability protection, and the collision damage waiver are allowed to transport non-university
passengers.
